## **1[st] Broughton Astley GROUP SCOUT COUNCIL** Annual General Meeting 24[th] June 2023 Scout Hall ## **1. Introduction & welcome** Phil Burton acted as Chair in the absence of Jennifer White **.** Welcomed all Members of the Group Scout Council and Guests including Robert Row, District Commissionaire. AttendingPhil Burton, Jessica Rayns, Richard Stephenson, Lisa Konrath, Rachael Maglione, Gerry Mallaghan, Ruth Burton, Martin Snow and Kevin Malkin. ## **Apologies for absence** Apologies have been received from Jennifer White and Jenny Row. Ruth Burton would be attending later on due to a prior commitment ## **2. To approve the Minutes of the Annual General Meeting held in June** ## **2022.** The minutes have been previously reviewed by the Group Executive Committee at their first meeting after the previous AGM and so I propose that the minutes are taken as read and ask the Group Scout Council to agree that they are a true record of that meeting. Seconder Rachael Maglione All approved _**.**_ ## **3. Governance topics** Chair notes to the Group Scout Council members present that this part of the meeting is a necessary part to make sure that the charity’s foundations are in good order. ## **3a. To adopt the model constitution from Policy, Organisation and Rules** In line with the recommendation from Scout Headquarters. I propose that we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting. Seconder Rachael Maglione. The Council have unanimously agreed to accept the recommendation above. ## **3b. Note the Group’s fnancial year** Members of the Group Scout Council are asked to note that our charity’s financial year is 1st March 2023 to 28[th] February 2024. ## **4c. Agree the number of members that may be elected to the Trustee Board** The Group Scout Council must agree at its AGM the number of people that can be elected to the Trustee Board. The recommendation from the outgoing Trustee Board is that 5 people can be elected. I propose that the Group Scout Council approves that recommendation. Seconder please Lisa Konrath The Council have unanimously agreed to accept the recommendation above. ## **4d. Agree the quorum for each of the Group Scout Council (including this - AGM), meetings of the Group Trustee Board, meetings of any sub committees** The Group Scout Council must agree at its AGM the quorum – the minimum number of Group Scout Council members that must be present at a meeting of the Group Scout Council. The recommendation from the outgoing Trustee Board is that the quorum should be set at 5 persons. The Group Scout Council is asked to approve that recommendation. Seconder Kevin Malkin The Council have unanimously agreed to accept the recommendation above. The Group Scout Council must agree at its AGM the quorum for Trustee Board meetings, and any sub-committee meetings. The Charity Commission statement of good practice is that the Trustee Board quorum should be set at one third of Trustee Board members plus one and that the that the sub-committee quorum should be set at one third of Trustee Board members plus one. The recommendation from the outgoing Trustee Board is that the quorum should be set the Charity Commission good practice statement. The Group Scout Council is asked to approve that recommendation. Seconder please Lisa Konrath. The Council have unanimously agreed to accept the recommendation above. Page 2 of 4 pages ## **4. Review of the previous year** ## **4a. Group Scout Leader’s Review of Scouting in the Group** Phil Burton gave a review of the year noting the exciting changes to the group including the setting up of the Squirrels group, our continuation of being the largest group in South Leicestershire and the amazing camps that have been held this year. Phil also shared the news that one of the Squirrel Scouts is very unwell and that we wish him a speedy recovery. The group has awarded him the Bear Grylls “never give up” award which will be sent to him. Phil also expressed his thanks to Pete Nicholson who is leaving the group after 15 years as a Scout Leader. Thanks, were also given to Jenni and Adam White, Ali Sheffield for their help and support on the Executive committee over the past year. ## **4b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of Accounts** The Group Trustee Board has approved the Annual Report and Statement of Accounts and Accounts, and the report on the accounts has been received from the Scrutineer/Independent Examiner. The treasurer gave a report on the Finances of the group noting the large donation of £15,000 which was gratefully received. Phil expressed his thanks to the treasurer for their work this year. ## **5. Making appointments** Chair notes to the Group Scout Council members present that this part of the meeting sets the charity up to be well-led during the period until the next AGM. Particularly, the Group Scout Council appoints a Trustee Board to ensure good governance for the charity over the next year. ## **5a. To approve the Group Scout Leader’s nomination of the Group Chair** GSL nominates Jessica Rayns as Group Chair and asks for a show of hands as approval. ## **5b. To elect the Group Secretary** The ‘Group Secretary’ is an elected appointment and, as required, Lisa Konrath has been formally proposed and seconded. The Council have unanimously agreed to accept the appointment. ## **5c. To elect the Group Treasurer** The ‘Group Treasurer’ is an elected appointment and, as required, Richard Stephenson has been formally proposed and seconded. The Council have unanimously agreed to accept the recommendation above. Page 3 of 4 pages ## **5d. To elect persons to the Group Trustee Board** The following have been formally proposed and seconded in writing by the due date:- Gerry Mallaghan Kate Mallaghan Nicola Turpin The Council have unanimously agreed to accept the recommendation above. ## **5e. To approve the Group Scout Leader’s nominations to the Group Trustee Board.** There are no nominations for this role ## **6h. To appoint the Scrutineer / Independent Examiner / Auditor** Treasurer to propose that this be reviewed at the next meeting The Council have unanimously agreed to accept the recommendation above. ## **6. Closing Remarks** Rob Row thanks Phil Burton for his efforts with the group of the last year Phil to close the AGM, thank all for attending. Page 4 of 4 pages