## General Meeting ## Of ## Friends of Grove School ## Registered Charity No: 510561 ## Monday 26[th] April 2021 ## 7.15 pm on Zoom Agenda ## Apologies - 1 Minutes of the last meeting - 2 Matters arising from the minutes - 3 Review of the year - 3.1 Chair’s Report - 3.2 President - 4 Treasurer’s Report - 5 Appointment of independent examiner of accounts - 6 Election of Trustees - 7 Any other business Friends of Grove School Charity is run for the benefit of the Grove School students ## Minutes of # Friends of Grove School, Registered Charity No: 510561 Monday 20th January 2020 held in the school library Present: Steve M, Paul H, Peter A, Adrian C, Bill B, Colette B, Alex B, Jenny H, Sonia T. Apologies: John L, Steve D, Heidi J, Craig G. ## 1. Minutes of the last meeting. These were read, agreed and signed as a true and accurate record. ## Matters arising John Upton has been consulted on ownership. Legally, The Birks is owned by the charity registered as ‘The Birks’ and ultimate responsibility lies with the Custodians of Charities. ## 2. Review of the Year (attached) The Chairman’s report was given by Steve. ## 3. President’s Report – Sonia The academy Trust now comprises four Secondary schools and 5 Primary Schools. The MAT Development Group is committed to raising awareness and promoting the use of the Birks across the whole of the Trust. Craig continues to canvass staff support but the interest in Training weekends has been disappointing. Sonia has suggested that the MAT development Group could take advantage of the facility and benefit from a period spent there. The Kepplewray connexion is a promising development. The School has contributed £2500 this year and will continue to support The Birks. ## 4. Treasurer’s Report (attached) Income: £19680 Expenditure: £24146 Current Balance: 19764.70 Lettings are down a little and fundraising has been depressed as the Ball did not go ahead. The new website should help to encourage new more bookings. 5. Appointment of Independent Examiner of Accounts for Year ending 31[st] August 2020 It was proposed to continue with the services of C D Purcell & Co Accountants, 7 Cheshire Street, Market Drayton, Shropshire. TF9 1PD ## 6. Election of Trustees and Appointments Trustees: Otto Blank Jenny Harrison Craig Gilmour Heidi Jensen Chair: Steve Murphy Vice Chair: Heidi Jensen Treasurer: Colette Bourne Secretary: ## 7. A.O.B. There was no other business. The meeting closed at 6.30pm. ## **Chair's Report 2020.** Steady progress continued to be made on site at the Birks throughout 2019. Work started in January to construct a new external doorway, lower the floor in the barn lobby and install a new staircase. The builders set about the work in very cold and draughty conditions but battled on to finish in late January. Richard Day and his team plastered out the area in early February and then volunteered put down new flooring in the barn. Once the staircase was fitted volunteers finished off the decoration. In September work commenced in the toilet area in the barn. The old shower, handbasin and toilets were stripped out before the team moved in to dig out the floor area, lowering it by approximately 300mm. On the same weekend new pipework was installed, in the dining area to supply hot & cold water and ultimately heating in the barn!!! October saw a group of friends decorate the main house. This was much needed as the house area has been a neglected over recent years and deserved some TLC. As 2019 closed the builders were busy working on drains and flooring in the toilets. I'd like to take this opportunity to thank the committee for all their hard work over the past months, particularly Colette and Heidi who work tirelessly behind the scenes to keep the Birks functioning. I'm also very grateful to Molly (Jensen) for all of her efforts is building the new website and arranging for it to be published. It looks great! My special thanks go to the teaching staff and admin staff at the school for their help. Without their support organising and encouraging pupils to go to the Birks, all that we are doing would be pointless. My disappointment for 2019 was that we were unable to hold a Birks Ball but I'm sure the team are on the case. My highlights for 2019 are the ongoing support we receive from the community, seeing the “youngsters” getting involved on site and the hard work they did digging out the floor and finally the group of friends who painted the house. It was also refreshing to see the reaction of the SJT staff who could see great potential for the future. Over the next few months the new toilets in the barn will be finished. This will finally make all accessible areas of the Birks fit for purpose and compliant with H&S requirements. We can then comfortably promote the centre with other schools and organisations. Plans are going ahead to for an association with the Kepplewray Centre in Broughton to provide adventure activities should they be requested. . Steve Murphy Agenda for Birks Committee Meeting Monday April 26th 2021 – **Online** Following the AGM 1. Apologies 2. Finance - 3. Bookings - Reduce rates May/June 2021 - Charges 2022 4. Summer working party - - 5. School 6. Website - - 7. Meeting with builder Newfield 8. Birks interior - Skirting, dining area - AOB Next meeting- Friends of the Grove School BALANCE SHEET As At 31stAu ust 2020 202 2019 Current Assets Bank Current Accounts 16965 18001 18,001 Current Liabilitie8 Creditors 180 180 180 16,785 180 17.821 Leavln Net Assets - Represented by :. 16,785 17,821 Accumulative Fund Balance brought forward Deficet - Expenditure over Income 17821 1036 22287 4466 16,785 17,821 riends of the Grove School INCOME AND EXPENDITURE ACCOUNT For The Year Ended 31st Au ust 2020 2020 2019 In ome Donations Fundraising - Gross Lettings Grant Telephone 8,645 450 779 18,357 12,097 10.000 30,742 19,680 Less: Ex 8nses Fundraising Costs Insurance Heat and Light Waste Disposal Telephone Charges Accountancy Charges Repairs and Maintenan Caretaker Professional Fees Miscellaneous Expenses Renovation Costs 5356 1684 1544 574 180 1632 4277 3393 1495 786 180 2281 JJ_ 300 652 1888 124 9 722 24,146 19,876 31.778 Sur lus - Income over Ex anditure 1036 4466 Friends of the Grove School BALANCE SHEET As At 31stAu ust 2020 202 2019 Current Assets Bank Current Accounts 16965 18001 18,001 Current Liabilitie8 Creditors 180 180 180 16,785 180 17.821 Leavln Net Assets - Represented by :. 16,785 17,821 Accumulative Fund Balance brought forward Deficet - Expenditure over Income 17821 1036 22287 4466 16,785 17,821 riends of the Grove School INCOME AND EXPENDITURE ACCOUNT For The Year Ended 31st Au ust 2020 2020 2019 In ome Donations Fundraising - Gross Lettings Grant Telephone 8,645 450 779 18,357 12,097 10.000 30,742 19,680 Less: Ex 8nses Fundraising Costs Insurance Heat and Light Waste Disposal Telephone Charges Accountancy Charges Repairs and Maintenan Caretaker Professional Fees Miscellaneous Expenses Renovation Costs 5356 1684 1544 574 180 1632 4277 3393 1495 786 180 2281 JJ_ 300 652 1888 124 9 722 24,146 19,876 31.778 Sur lus - Income over Ex anditure 1036 4466