## Trustees Report ## Annual General Meeting of 1[st] November 2024 The trustees present their report and accounts for the year ended 31 March 2024. The accounts have been prepared in accordance with the Charity Commission and accounting policies set out in note 1 to the accounts and comply with the charity's Royal Charter 4 January 1912, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2016)". Objectives and activities The running of a local youth organisation, namely the Town's Scout Group and management of the Scout building which is also one of the Town's community facilities. The Trustees confirm that they have had due regard to the Charity Commission guidance on public benefit when preparing the activities for the year and believe that this is at the centre of what they provide throughout their activities. Achievements and performance We continue to make progress recovering from the effects of Covid. Good progress has been building on the recovery programme that the committee put in place once the restrictions that Covid placed on organisations were lifted. The Committee has endeavoured to keep any increases to booking rates as modest and considerate as possible but the inevitable impact of the recent high inflation period has necessitated some increased in fees. The Committee has reviewed staffing arrangements and have staffed the Centre with Centre Manager and a part time cleaner, a salaried relief manager covering for holiday and unavoidable absences. Volunteer help is arranged as and when necessary. Staffing will continue to be kept under review, matching staffing levels to demand. The committee acknowledge that the dedication of staff in the past twelve months has contributed to the success of our recovery programme. Scout, Cub and Beaver meetings have taken place over the last 12 months, and we currently have approximately 50 children, from age 6 to 14, we offer as full a range of scouting activities as possible. Our fund raising activities are limited due to a lack of volunteers although some activity has taken place in cooperation with local supermarkets with bag packing. Our traditional Scout Christmas Post took place in 2023. ## Financial review The requirement for free reserves for scouting activities is low and the charity therefore does not feel that significant free reserves are required, whilst endeavouring to maintain reserves covering at least 6 months operating costs on the community centre. We continue to maintain a higher level of reserves than required and the committee is mindful that with the building approaching its 10[th] anniversary that there will be an increase in maintenance costs as equipment reaches the end of its useful, and safe, life. The committee has taken advantage of any appropriate grants that are available to maintain and improve the facilities for the benefit of the scouting activities and the community users. The charity has restricted reserves which relate to the Scout Headquarters and Community Centre. These are diminished each year as the property depreciates. Bookings have steadily improved. The change of booking policy, implemented by the centre manager post pandemic to keep a full day per week free for short notice bookings continues to be successful and has contributed to an overall increase in the centres use. The relaxation of weekend booking policy continues to contribute to additional booking and increased income. Changes introduced by the committee in the last year in matters relating to financial planning and undertaking more work in the preparation of accounting information has yielded a benefit in the information available to the committee together with a reduction in costs for professional services; this is in no small part due to the committee having the benefit of our treasurer, who has a professional accounting background. The Charity is grateful for the continued assistance of its volunteers, who take on a number of roles, from Committee Members, Leaders and Assistant Leaders and Section Assistants and who give up their time free of charge to assist with the aims and activities of the Charity. We also give thanks to the Parents who give up their free time to help with the various activities that are run throughout the year. The trustees have a duty to identify and review the risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Structure, governance and management. The Charity is a registered unit of The Scout Association in the United Kingdom. The Council is required to be governed as per arrangements laid out in the prevailing version of the Policy, Organisation and Rules of The Scout Association. New Trustees are appointed in accordance with the arrangements set out in the Policy, Organisation and Rules. The trustees who served during the year were :- |during the year were :-|| |---|---| |Vincent Howells|Chair| |Myfanwy Shane Squibb|Secretary| |Bronwen Poole(Dec’d)|Treasurer| |Ian Thomson|Acting Treasurer| |Farrell McManus|Group Scout Leader| |Michael Poole|Committee Member| Sheet1 |Expenditure:
Staff Costs
Insurance
Heat & Light
Telephone
Cleaning
Printing & Stationery
Rent
Accounting & HR Services
Waste Disposal
Consumables and Equipment
Maintenance
Scouting Activity
Scout Capitation
Scout Equipment/Tents
Other
Income:
Donations
Grants
Facilities hire
Interest
PV Panels
Scouting Activities
Other
Net
Brought Forward 01.04:
Cash at bank
debtors
Creditors
Difference for year
Carried Forward 31.03:
Represented by:
Cash at bank
debtors
Creditors|Comm Centre
Scouting
2022-23
2022-23
£
£
38202
1698
4812
1023
361
30
3605
5844
3394
2776
5858
1596
60565
8634
220
410
4131
41537
643
5540
2094
877
48625
6827
-11940
-1807
38476
24129
38476
24129
-11940
-1807
26536
22322
27582
22322
516
-1562
26536
22322|Total
2022-23
£
62605
0
0
62605
-13747
48858
49904
-1562
48858|Comm Centre
Scouting
2023-24
2023-24
£
£
36002
1825
52
5285
1018
410
58
2433
469
843
3274
1464
3233
1284
1456
424
53073
6457
50
1120
51111
411
42
2024
4467
961
53596
6590
523
133
27582
22322
27582
22322
523
133
28105
22455
28305
22455
-200
28105
22455|Total
2023-24
£
49904| |---|---|---|---|---| |||||49904
656| |||||50560
50760
-200| |||||50560| Page 1 ISTCLIVE'S OWN SCOUT GROUP, WELSllPOOL Independent examintt's report TO THE TRUSTEES OF ISTCLtVE'S OWN SCOUT CROUP. WELSHPOOL I repon on the actt)unis of the for the yeaT ended 3 1st March 2024 which are attacbed. Rupe¢live rEspo￿lbIlitieS of tnistee5 and euminer The charity's Ituslees are Tesponsible for the prepaTrtion rf the eKcounts. The ¢hatitYs trustees ¢onsAder t1￿ an iodependent vKamiThation rather than a full audii is sufficient insofar as the accounts have been ￿ePared ort a 'reL#PiS and paymeftt$' basi$ rtflecting the level of turnovu for the year. Bisis •f ind¢p¢ndut naminer'i repori I have ttamined the accounting records kept by the charity and lh¢ the ac¢oJnts pregemed with those Tec0￿ and bave sou8ht yAplanations from the mistees as necessa￿. In my oixnion, the accounts present a fair view, . Mrs Natasha Lesli Greenfield5 3 Churth FaTn) Close Forden Welshpool Powys SY218FD