The trustees present their report and accounts for the year ended 31 March 2023. The accounts have been prepared in accordance with the Charity Commission and accounting policies set out in note 1 to the accounts and comply with the charity's Royal Charter 4 January 1912, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2016)".
Objectives and activities
The running of a local youth organisation, namely the Town's Scout Group and management of the Scout building which is also one of the Town's community facilities. The Trustees confirm that they have had due regard to the Charity Commission guidance on public benefit when preparing the activities for the year and believe that this is at the centre of what they provide throughout their activities.
Achievements and performance
We continue to make progress following the Covid recovery under the stewardship of a new chairman and three additional trustees, which has strengthened the committee structure. We have seen an increase in bookings but due to high UK inflation, which has placed a significant burden on our user groups, the Committee has endeavoured to keep any increases to booking rates as modest and considerate as possible.
The Committee has reviewed staffing arrangements and have staffed the Centre with Centre Manager and a part time cleaner, a salaried relief manager covering for holiday and unavoidable absences and volunteer help arranged as and when necessary. Staffing will continue to be kept under review, matching staffing levels to demand.
Scout, Cub and Beaver meetings have fully resumed and we currently have approximately 50 children, from age 6 to 14, who we offer as full a range of scouting activities as possible. Our fund raising activities remain somewhat dormant although our traditional Scout Christmas Post has been re-established.
All of us here at 1st Clive's Own Welshpool, be they Leaders, Employees, Committee Members or Volunteers are still here, and will continue to be, serving the children, parents and wider community of our town and area. We are still in a good fiscal position and ready for the challenges ahead.
Financial review
The requirement for free reserves for scouting activities is low and the charity therefore does not feel that significant free reserves are required, whilst endeavouring to maintain reserves covering at least 6 months operating costs on the community centre, however, over the last couple of years with the uncertainties surrounding the pandemic the charity has maintained a higher than required level. The charity has restricted reserves which relate to the Scout Headquarters and Community Centre. These are diminished each year as the property depreciates.
Bookings have steadily recovered and the Centre Manager has directed renewed bookings in the diary to allow there to be a whole day per week free of regular bookings, which has proved a worthwhile strategy as it has enabled us to offer full day availability for ad hoc bookings. The Committee have also relaxed the restriction on regular bookings for the weekends, to a limited level, which has also improved booking income.
Referring back to last year’s report, our hope to purchase our site freehold has not proved possible, as our current landlord, with whom we continue to have an excellent relationship, wish to retain the freehold for now.
The Committee continue to look to source appropriate grant monies for the benefit of both the scouting and community centre sides of our activities. The Committee’s overall long term objective continues to be attaining self-sustainability.
The Charity is grateful for the continued assistance of its volunteers, who take on a number of roles, from Committee Members, Leaders and Assistant Leaders and Section Assistants and who give up their time free of charge to assist with the aims and activities of the Charity. We also give thanks to the Parents who give up their free time to help with the various activities that are run throughout the year. The trustees have a duty to identify and review the risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Structure, governance and management The Charity is a registered unit of The Scout Association in the United Kingdom. The Council is required to be governed as per arrangements laid out in the prevailing version of the Policy, Organisation and Rules of The Scout Association. New Trustees are appointed in accordance with the arrangements set out in the Policy, Organisation and Rules. The trustees who served during the year were :-
| Vincent Howells | Chair |
|---|---|
| Myfanwy Shane Squibb | Secretary |
| Bronwen Poole | Treasurer |
| Farrell McManus | Group Scout Leader |
| Michael Poole | Commitee Member |
Sheet1
| Expenditure: Staff Costs Insurance Heat & Light Telephone Cleaning Printing & Stationery Rent Accounting & HR Services Consumables and Equipment Maintenance Scouting Activity Scout Capitation Scout Equipment/Tents Other Income: Donations Grants Facilities hire PV Panels Scouting Activities Other Net Brought Forward 01.04: Cash at bank debtors Creditors Difference for year Carried Forward 31.03: Add one-off legacy Total Represented by: Cash at bank debtors Creditors |
Comm Centre Scouting 2021-22 2021-22 £ £ 34819 1450 4732 965 876 305 142 2229 1950 873 1705 40 47081 3005 80 11882 25253 4568 1273 38408 4648 -8673 1643 48270 7582 2440 -6214 44496 7582 -8673 1643 35823 9225 14904 35823 24129 38476 24129 580 -3233 35823 24129 |
Total 2021-22 £ 55852 2440 -6214 |
Comm Centre Scouting 2022-23 2022-23 £ £ 38202 1698 4812 1023 361 30 3605 5844 3394 2776 5858 1596 60565 8634 220 410 4131 41537 643 5540 2094 877 48625 6827 -11940 -1807 38476 24129 38476 24129 -11940 -1807 26536 22322 26536 22322 27582 22322 516 -1562 26536 22322 |
Total Notes 2022-23 £ 1 2 3 4 4 62605 0 0 62605 -13747 48858 0 0 48858 49904 -1562 48858 |
|---|---|---|---|---|
| 52078 -7030 |
||||
| 45048 14904 0 |
||||
| 59952 | ||||
| 62605 -3233 |
||||
| 59952 |
Page 1
1STCLIVE'S OWN SCOUT GROUP, WELSHPOOL
Independent examiner's report TO THE TRUSTEES OF 1STCLIVE'S OWN SCOUT GROUP, WELSHPOOL
I report on the accounts of the for the year ended 31st March 2023 which are attached.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an independent examination rather than a full audit is sufficient insofar as the accounts have been prepared on a 'receipts and payments' basis reflecting the level of turnover for the year.
Basis of independent examiner's report
I have examined the accounting records kept by the charity and the the accounts presented with those records and have sought explanations from the trustees as necessary. In my opinion, the accounts present a 'true and fair view' .
Mrs Natasha Leslie, Llys Teg Oldford Lane Welshpool Powys SY21 7TE