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2021-03-31-accounts

Charity Registration No. 510557

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Annual report and unaudited financial statements

For the year ended 31 March 2021

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Legal and administrative information

Trustees Mr F McManus Mrs B Poole Mr M Poole Mrs S Squibb Charity number 510557 Principal address 1st Clive's Own Welshpool Scout Headquarters and Community Centre Oldford Lane Welshpool Powys SY21 7TE Independent examiner Cadwallader & Co LLP Eagle House 25 Severn Street Welshpool Powys SY21 7AD

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Contents

Page
Trustees report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7 - 15
Detailed trading profit and loss account 16

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Trustees report

For the year ended 31 March 2021

The trustees present their report and accounts for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Royal Charter 4 January 1912 , the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( as amended for accounting periods commencing from 1 January 2016 )” .

Objectives and activities

The running of a local youth organisation, namely the Town's Scout Group and management of the Scout building which is also one of the Town's community facilities. The Trustees confirm that they have had due regard to the Charity Commission guidance on public benefit when preparing the activities for the year and believe that this is at the centre of what they provide throughout their activities.

Achievements and performance

It is fair to say it has been a unique year. The financial year of the charity started just over a week into the first lockdown in April 2020. All bookings were cancelled. All face-to-face scout meetings were prohibited by both Government and The Scout Association. The charity had no other thought than to comply. The casualty lists made grim reading as the first wave surged on. Then lockdown began to have an impact. Some light was seen at the end of this first tunnel.

The scout leaders, to their credit, once over the initial shock, organised and ran online ‘Zoom’ meetings, the software licences provided by The Scout Association to facilitate such efforts and scouting, of a sort, carried on.

The community centre side of the activities fared less well. There could be no face-to-face meetings. The only service the charity could be of, was to facilitate Welsh Blood Transfusion sessions, the first of which the committee unanimously sanctioned to be ‘pro bono’ as a contribution to the tremendous efforts being made to survive the pandemic.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Trustees report (continued)

For the year ended 31 March 2021

Financial review

The charity made fullest use of the furlough system for the Centre Manager and Caretaker employees. They agreed to accept temporary salary reductions to reduce financial strain due to the income stream evaporating overnight. During the full furlough period they both suspended work altogether with a watch on the premises being covered on a voluntary basis. Once a limited reopening was allowed, the Centre Manager continued working from home on 20% hours to handle such administration as necessary, co-ordinating the work of the Caretaker, also working 20% hours but onsite to service the few bookings allowable (Health staff training, Blood Transfusion clinics as examples).

The charity has been as prudent as possible with finances during this period, husbanding funds carefully and not missing any opportunity to explore any and all government assistance.

The charity has applied for and received the statutory grants of which they were entitled to.

It has, therefore, been a ‘two steps forward one step back’ progress.

As the charity ends its year, they have an all but empty bookings diary, the caretaker has retired (a replacement will be sought as and when bookings and consequently income increase) the Centre Manager, working from home, continues to maintain contact with the hirers to ensure the charity hits the ground running when able to service the community fully again and the leader team continue to provide an online offering to all children they can.

It has been a dark time for all. Thoughts, prayers and sympathies go out to all who have been victims of this indiscriminate pandemic.

All at 1 st Clive’s Own Welshpool, be they Leaders, Employees, Committee Members, Volunteers or children in the care of the charity, are determined that when the clouds finally clear, they will be there, continuing to serve the children, parents and wider community of the town and area. The charity is in a good fiscal position and ready for the challenges ahead.

The requirement for free reserves for scouting activities is low and the charity therefore does not feel that significant free reserves are required, whilst endeavouring to maintain reserves covering at least 6 months operating costs on the community centre.

The charity has restricted reserves which relate to the Scout Headquarters and Community Centre. These are diminished each year as the property depreciates

The trustees have a duty to identify and review the risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Trustees report (continued)

For the year ended 31 March 2021

Structure, governance and management

The Charity is a registered unit of The Scout Association in the United Kingdom. The Council is required to be governed as per arrangements laid out in the prevailing version of the Policy, Organisation and Rules of The Scout Association.

New Trustees are appointed in accordance with the arrangements set out in the Policy, Organisation and Rules.

The trustees who served during the year were:

Mr F McManus Mrs B Poole Mr M Poole Mrs S Squibb

The Trustees r eport was approved by the Board of Trustees.

Mr F McManus

Trustee Dated: 20 October 2021

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Independent examiner's report

TO THE TRUSTEES OF 1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

I report on the accounts of the for the year ended 31 March 2021, which are set out on pages 5 to 15.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has no w been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

In connection with my examination, no other matter except that referred to in the previous paragraph has come to my attention:

have not been met or

Cadwallader & Co LLP

Sharon Davies FCA Eagle House 25 Severn Street Welshpool Powys SY21 7AD

Dated: 20 October 2021

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Statement of financial activities including income and expenditure account

For the year ended 31 March 2021

Unrestricted Restricted
funds
funds
Notes
£
£
Income from:
Voluntary income
3
54,740
-
Charitable activities
4
9,316
-
Investments
5
21
-
Total income
64,077
-
Expenditure on:
Raising funds
-
-
Charitable activities
6
52,861
31,492
Total resources expended
52,861
31,492
Net income/(expenditure) for the year/
Net movement in funds
11,216
(31,492)
Fund balances at 1 April 2020
60,916
424,778
Fund balances at 31 March 2021
72,132
393,286		 Total
2021
£
54,740
9,316
21
64,077
-
84,353
84,353
(20,276)
485,694
465,418		 Total
2020
£
4,742
39,911
249
44,902
-
92,837
92,837
(47,935)
533,629
485,694

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Balance sheet

As at 31 March 2021

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
Unrestricted funds		 2021
£
2,440
55,851
58,291
6,214		 £
413,341
52,077
465,418
393,286
72,132
465,418		 2020
£
6,225
35,420
41,645
1,290		 £
445,339
40,355
485,694
424,778
60,916
485,694

The financial statements were approved by the Trustees on 20 October 2021 and are signed on its behalf by:

Mr F McManus Trustee

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements

For the year ended 31 March 2021

1 Accounting policies

Company information

1st Clive's Own Scout Group, Welshpool is a charity governed by the Royal Charter 4 January 1912.

1.1 Accounting convention

These accounts have been prepared in accordance with the charity's Royal Charter 4 January 1912, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102 (as amended for accounting periods commencing from 1 January 2016) and the Charities Act 2011. The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The accounts have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The accounts are prepared in sterling , which is the functional currency of the company. Monetary a mounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the accounts, the trustees have considered the impact of COVID 19 alongside the usual going concern considerations and have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity .

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

1 Accounting policies

(Continued)

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

1.5 Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings The building is depreciated over the length of the lease which expires on 28/09/2034 Fixtures, fittings and equipment 20% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible and intangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.

If the recoverable amount of an asset is estimated to be less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. An impairment loss is recognised immediately in income/ (expenditure for the year , unless the relevant asset is carried at a revalued amount, in which case the impairment loss is treated as a revaluation decrease.

Recognised impairment losses are reversed if, and only if, the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately, unless the relevant asset is carried in at a revalued amount, in which case the reversal of the impairment loss is treated as a revaluation increase.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued) For the year ended 31 March 2021

1 Accounting policies

(Continued)

1.9 Financial instruments

The charit y has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic financial liabilities

Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the c harity ’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Taxation

The charity is exempt from tax on its charitable activities.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

1 Accounting policies

(Continued)

1.13 Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Voluntary income

Donations and gifts
Grants
Other
For the year ended 31 March 2020
Grants receivable for core activities
Coronavirus Job Retention Scheme
Other Coronavirus Grants
Employment Allowance		 2021
£
2,576
52,164
-
54,740
26,497
23,000
2,667
52,164		 2020
£
1,934
2,531
277
4,742
4,742
-
-
2,531
2,531

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

4 Charitable activities

Scouting
Community
Centre
Total
£
£
£
Charitable activities
210
7,820
8,030
Other income
-
1,286
1,286
210
9,106
9,316
Analysis by fund
Unrestricted funds
210
9,106
9,316
For the year ended 31 March 2020
Unrestricted funds
4,091
35,820
5
Investments
Unrestricted
funds
£
Interest receivable
21
For the year ended 31 March 2020
249		 2020
£
37,902
2,009
39,911
39,911
Total
2020
£
249
249

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

6 Charitable activities

Community
Centre
Scouting
£
£
Staff costs
38,765
-
Depreciation and impairment
31,898
-
Cleaning
698
-
Telephone
947
-
Advertising
-
-
Post and stationery
240
-
Repairs and renewals
3,035
-
Rates and water
108
-
Insurance
1,396
-
Light and heat
1,985
-
Training
-
-
Activities
40
-
Scouts
-
1,170
Sundries
275
-
Rent
-
100
79,387
1,270
Share of governance costs (see note 7)
3,326
370
82,713
1,640
Analysis by fund
Unrestricted funds
51,221
1,640
Restricted funds
31,492
-
82,713
1,640
For the year ended 31 March 2020
Unrestricted funds
54,945
5,306
Restricted funds
32,586
-
87,531
5,306		 Total
£
38,765
31,898
698
947
-
240
3,035
108
1,396
1,985
-
40
1,170
275
100
80,657
3,696
84,353
52,861
31,492
84,353		 2020
£
41,457
32,586
1,207
1,006
7
357
4,232
25
1,357
3,589
18
39
5,000
231
100
91,211
1,626
92,837
60,251
32,586
92,837

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

7
Support and governance costs
Support
costs
Governance
costs
£
£
Accountancy
-
3,696
-
3,696
Analysed between
Charitable activities
-
3,696		 2021
£
3,696
3,696
3,696		 2020 Basis of allocation
£
1,626 Governance
1,626
1,626

9 Employees

The average monthly number of persons (including directors) employed by the company during the year was:

2021 2020
Number Number
2 3
Employment Costs 2021 2020
£ £
Wages and salaries 37,651 40,232
Pension costs 1,114 1,225
38,765 41,457

During the year ended 31st March 2021 the Trustee Mr F McManus was remunerated as an employee of the charity. These payments are included within wages and salaries.

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued)

For the year ended 31 March 2021

11
Tangible fixed assets
Cost
At 1 April 2020
Disposals
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charged in the year
At 31 March 2021
Carrying amount
At 31 March 2021
At 31 March 2020
12
Debtors
Amounts falling due within one year:
Other debtors
13
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 Land and
buildings
Fixtures,
fittings and
equipment
£
£
593,646
43,842
-
(100)
593,646
43,742
161,617
30,532
29,259
2,639
190,876
33,171
402,770
10,571
432,029
13,310
2021
£
2,440
2021
£
4,570
1,644
6,214		 Total
£
637,488
(100)
637,388
192,149
31,898
224,047
413,341
445,339
2020
£
6,225
2020
£
252
1,038
1,290

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Notes to the financial statements (continued) For the year ended 31 March 2021

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds
Balance at 1 Incoming Resources Balance at 31
April 2020 resources expended March 2021
£ £ £ £
Community Centre 424,778 - (31,492)
393,286
424,778 - (31,492)
393,286

1ST CLIVE'S OWN SCOUT GROUP, WELSHPOOL

Detailed trading and profit and loss account For the year ended 31 March 2021

Incoming Resources
Voluntary income
Unrestricted
Donations
UF Other donations and legacies
Grants
Income from charitable activities
Unrestricted
Subs
Hall hire
Other income
Income from investments
Unrestricted
Interest received
Total incoming resources
Resources expended
Charitable expenditure
Unrestricted
Governance costs (Accountancy)
Activities
Scouts
Rent
Insurance
Wages
Staff pension costs defined contribution
Cleaning
Telephone
Advertising
Post and stationery
Sundries
Repairs and renewals
Rates and water
Insurance
Light and heat
Training
Bank charges
Depreciation
Restricted
Depreciation
Total resources expended
Net income/(expenditure)		 2021
£
2,576
-
52,164
54,740
210
7,820
1,286
9,316
21
21
64,077
3,696
-
1,128
100
42
37,651
1,114
698
947
40
240
275
3,035
108
1,396
1,985
-
-
406
31,492
84,353
(20,276)		 2020
£
1,934
277
2,531
4,742
4,091
33,811
2,009
39,911
249
249
44,902
1,626
38
4,958
100
42
40,232
1,225
1,209
1,006
-
357
230
4,232
25
1,357
3,589
18
7
-
32,586
92,837
(47,935)