CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st April 2023 Period start date To 31st March 2024 Period end date Charity name: LINGDALE VILLAGE HALL Charity registration number: 510532 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 The Charity's objects ('the objects,) are to manage the village hall for the use of the inhabitants of the village of Lingdale in the civil parish of Lockwood in the Borough of Redcar and Cleveland without distinction of political religious or other opinions including use for meetings. lectures, classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. Hiring of the Village Hall to residents and other persons to meet the objects above Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities. projects or services identified in the accounts. Statement confimiing whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para 1.18 The Lingdale Village Hall Accounts were presented and signed at the meeting 15 th April 2024. Internal Audit was carried out by Auditor on the 4th September 2024. Audited accounts will be presented at the Lockwood Parish Council meeting 24th September 2024 Additional information (optional) You ma choose to include further statements where relevant about: SORP reference No Grants are made by Lingdale Village Hall Para 1.38 Policy on grant making No Social Investment is made by Lingdale Village Hall Para 1.38 Policy on social investment including program related Volunteers work to open and close the village hall for events and plan annual events. There are no significant contributions Para 1.38 Contribution made by volunteers None Other Achievements and Performance SORP reference The Village Hall has regular users who provide leisure and information services to the Parish of Lockwood. The Village Hall also ran a family day for the Coronation weekend where over 100 children had lunch for free and Pensioners had afternoon tea. Residents from East Cleveland benefit from a range of leisure activities such as exercise, arts and crafts offered by the Village Hall. A range of School holiday activities are offered to the young people of the Parish. Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole, PaKa 120 Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Parn 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performan against objectives Para 1.41 other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The Village Hall started the year with £12.801 following a total toilet refurb and other improvements in the previous year. It ended the year with £23429.81 following an upgrade to the Fire system and a new boiler. The in year income was 30,100.84 including grants of 12,990 most of which were to cover school holiday activities and the provision of a weekly Wann Space. The Village Hall accounts were checked by our Internal Auditor Gillian Gittins on 4"Se tember 2024 Lingdale Village Hall would hold reserves to cover 6 months utilities, Insurance, subscri tions and statuto maintenance £2520 NIA Statement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 122 Para 1.22 Para 1.22 Para 1.24 NIA Para 1.23 NIA Additional infomiation (optional) You ma choose to include further statements where relevant about: Hire of the Village Hall and fund raising events held at the Village Hall throughout the year are the principle sources of funding. This year external grants contributed £12990 The charity's principal sources of funds (including any fundraising) Para 1.47 NIA Investment policy and objectives including any social investment policy adopted Part 1.46 Rising utility costs mitigated by reducing costs e.g LED lighting and new boiler. A description of the principal risks facing the charity Para 1.46 NIA Other Structure, Governance and Management Description of charity's trusts: Type of governing document Lockwood Parish Council is the sole Trustee of Lin dale Villa e Hall. Constitution Para 1.25 How is the charity constituted? Para 1.25 Registered Charity )orated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Lockwood Parish Council provides the Trustees for the Management Committee consisting of 4 to 7 members. Additional information {optional) You ma choose to inGlude further statements where relevant about.. Lockwood parish Council has an Induction process and Handbook for new Councillors and they undertake regular training. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charty management committee is made up of a Chair. Vice Chair and 4 to 7 Committee members from Lockwood Parish Council. The Clerk to Lockwood Parish Council provides financial administration. The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the chari uses istered chari number Charity's principal address Lin NIA 510532 Lingdale Village Hall Meadowdale Court Lingdale TS12 3HF dale Villa e Hall Names of the charity trustees who manage the charity Dates acted if not for Ythole Trustee name Office (rf any) Name of person (or body) entitled toa oint trustee Ifan Lockwood Parish Council Lockwood Parish Council Anne Clayton Charlotte Leak Alan Groves Tamara Mitchell Chair Vice Chair Lockwood Parish Council Lockwood Parish Council Jane Suggitt James Teasdale Lingdale village Hall Lingdale Village Hall Lingdale Village Hall Christine Teasdale 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector name Lockwood Parish Council ortwasa roved Name of trustees holding title to propety belonging to the charity Trustee name Date5 acted if nol for whole Lingdale Village Hall Mana ement Committee ear Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe Custody and segregation of such assets from the charity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional infonnation) Type of Name Address adviser Name of chief executive or names of senior staff members {Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trnstees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair. etc) C 14PIlL Date b lo laoaLt ||||||**Lingdale Village Hall**|**Lingdale Village Hall**||(CharityN|umber 510532)|umber 510532)||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||Running|Accounts foryear to 31st March 2024|||||||||||||||||||| |||As at|30/11/2023||As at 31st|||||||||||||||||||| |||||||||||||||||||||||||| |**INCOME**||||||||**EXPENDIT**|**URE**|||||||||||||||| |||||||||||||||||||||||||| |**Balances at 1st April 2023**||||||||**Regular Ex**|**penses**|||||||||||||||| |Current Account||||12,417.43||||Utilities||||4,113.81||||||||||||| |PettyCash Account||||384.28||||CateringS|upplies|||33.79||||||||||||| |Cash in Hand||||0.00||||Cleaning||||86.69||||||||||||| ||||||||||||||**4,234.29**|||||||||||| ||||||**12,801.71**|||**Administr**|**ation**|||||||||||||||| |**Regular Users**||||||||BuildingIn|surance|||421.07||||||||||||| |Lockwood Parish Council||||3,000.00||||Donations||||50.00||||||||||||| |MondayBingo Club||||990.00||||Membersh|ips & Licences|||15.00||||||||||||| |Lingdale CommunityArt||||890.00||||Postage &|Stationery,Admin|||10.49||||||||||||| |Lingdale Exercise||||505.00||||Bank||||123.32||||||||||||| |MIND||||0.00|||||||||**619.88**|||||||||||| |||||||||**Premises**||||||||||||||||| |MFC||||495.00||||Toilet Proj|ect|||0.00||||||||||||| |SaturdayBingo Rent||||0.00||||Fire Alarm|Project|||1,032.00||||||||||||| |MondayCharityBingo||||60.00||||Repairs &|Maintenance|||490.59||||||||||||| |Village Hall Football Card||||402.50||||Plumbing||||2,630.40||||||||||||| |Village Hall Bingo Rent||||1,055.81|||||||||**4,152.99**|||||||||||| |Village Hall Bingo||||1,406.23||||Village Hal|l Events(Craft Group)|||1,334.90||||||||||||| ||||||**8,804.54**|||Village Hal|l Events(Bingo)|||538.49||||||||||||| |**Other Users**|||||||Village Hal||l Christmas|||444.22||||||||||||| |Village Hall Events||||978.44||||Village Hal|l Halloween|||223.24||||||||||||| |Private Hire||||1,062.50||||Warm Wel|come Tuesdays|||3,389.71||||||||||||| |Local Government & Corporate||||295.00||||Warm Tue|sdayEquipment|||94.19||||||||||||| |Produce Show||||0.00||||Warm Tue|sdayEvents|||£22.00||||||||||||| |Remembrance||||0.00|||Arts & Cra
Coronatio||fts|||£157.32||||||||||||| ||||||**2,335.94**||||n|||516.34||||||||||||| |**Other Income**||||||||Football||||475.68||||||||||||| |Halloween||||140.37||||Garden Gr|ant|||192.84||||||||||||| |Xmas||||254.30||||Easter||||82.46||||||||||||| |Warm Tuesdays Donations||||8,862.03||||Summer||||£247.12||||||||||||| |In Bloom||||300.00||||PCC Event|s|||2,747.07||||||||||||| |Coronation||||442.5||||||||||||||||||||| |OPCC||||5,500.00|||||||||**10,465.58**|||||||||||| |Events||||1,403.25||||||||||||||||||||| |Donations||||180.54||||**TOTAL EXP**|**ENDITURE**||||**19,472.74**|||||||||||| |Grants||||1,050.00||||||||||||||||||||| |Easter||||827.37||||**Balances a**|**t 31st March 2004**|||||||||||||||| ||||||**18,960.36**|||Current Ac|count|||22,952.54||||||||||||| |||||inyear income|**30,100.84**|||PettyCash|Account|||477.27||||||||||||| |**TOTAL INCOME**|||||**42,902.55**|||Cash in ha|nd|||0.00||||||||||||| |I confirm that these accounts represent a true and accurate record.|||||||||||||**23,429.81**|||||||||||| |||||||||||||||||||||||||| |Signed by||J Bell||||||||||||||23,429.81||||||||| |||||||||||||||||||||||||| |Position||Parish Clerk,Lockwood Parish Council||||||||||||||||||||||| |||||||||||||||||||||||||| |Date||||||||||||||||||||||||| ## **Independent examiner’s report to the trustees of Lindale Village Hall Trust** I report to the trustees on my examination of the accounts of the Lingdale Village Hall Trust (the Trust) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Gillian Gittins (retired CPFA) Address: 2 Primrose Close, Guisborough TS14 8ED Date: 4 September 2024