Quaking Houses Village Hall Association
(A company limited by guarantee)
Trustee Report and Financial Statements For the year ended 31[st] March 2022 Charity No. 510527 Company No. 08582340
Prepared By:
Julie Maxwell MICB 11 Edith Street Jarrow NE32 5HS
Legal and Administrative
Company Name: Quaking Housing Village Hall Association Company Number : 08582340 Charity Number: 510527
Trustees:
Dennis Pattison
Nerise Oldfield-Thompson Sarah Blackburn David Gallaher
Registered Office: Quaking Houses Village Hall
Second Street Quaking Houses Stanley Co. Durham Dh9 7HQ
Trustee Report
The trustees who are also the directors for the purposes of company law, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31[st] March 2021
Structure, governance and management
Quaking Houses Village Hall is a registered charity and company limited by guarantee. The company is governed by its Memorandum and Articles of Association. The Charity is registered with the charity commission under number 510527
The charity is managed by the trustees who meet regularly. The trustees are elected at the AGM.
Objectives and Activities
Quaking Houses Village Hall is used to promote the benefit of the inhabitants of Quaking Houses and South Moor, Co. Durham without distinction of gender, disability, race, orientation, status, religious, political or other opinion by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Manage and maintain a Community Centre in furtherance of these objects
Promote other charitable purposes as may from time to time be determined.
Achievements and Performance
The last year has seen lots of changes and developments with Quaking Houses Village Hall, but most of all has been the increase of local residents who are not only using the Village Hall, but also identifying with it, regularly attending activities and getting more involved in its general running and operation.
Through the increase of footfall, new activities are starting to be identified and develop.
A project that is increasingly relevant to the local needs and the issues identified by residents. A project that aims to not only begin to provide local services, but also to encourage local voluntary action.
“the true development of a community can only succeed by the action and involvement of the people who live in it” Anon
Review of Financial Position
The balance sheet at 31[st] March 2022 shows a total fund position of £493,425. This was represented by Fixed assets of £463,143 and net current assets of £30,2825
Risk Management
The trustees have examined major risks which the charity faces in relation to external factors, governance and management, internal operations and business. The trustees have considered the likelihood and the impact of risks and continually review the systems in place to reduce those risks. The systems are being designed to provide reasonable assurance against material loss.
Statement of trustee’s responsibilities
The trustees who are also directors for the purposes of company law are responsible for preparing the Trustees Annual Report and Financial Statements in accordance with applicable law and UK Accounting standards.
Company Law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and incoming resources and application of resources, including the income and expenditure, of the charitable company for that year preparing the financial statements the trustees are required to:
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Select suitable accounting policies and apply them consistently
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Observe the methods and principles in the Charities SORP
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Make judgements and estimates that are reasonable and prudent
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on __ and signed on their behalf by:
Name
Signature
Position
Independent Examiners Report
I report on the financial statements of the charity for the year ending March 31[st] 2022
Respective Responsibilities of Trustees and Independent Examiner
The trustees (who are also directors of the company for the purpose of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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Examine the financial statements under section 145 of the 2011 Act
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Following procedure laid down by the Charity commission under section 145(5)(b) of the 2011 Act
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State whether particular matters have come to my attention
Basis of Independent Examiners Statement
My examinations were carried out in accordance with the general directions given by the charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with these records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations as trustees concerning such matters. The Financial reporting framework that has been applied in their preparation is applicable law and the Financial Reporting Standards for Smaller Entities (effective January 2015).
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express any audit opinion on the view given by the financial statements.
Independent Examiners Statement
In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements:
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To keep accounting records in accordance with section 386 of the Companies Act 2006; and
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To prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 pf the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
Have not been met or
- To which in my opinion attention should be drawn in order to enable understanding of the financial statements to be reached.
Julie Maxwell – Independent Examiner
Signed Date 12/08/2022
Statement of Financial Activity 2021 2022 Income and Expenditure
| Statement of Financial Activity 2021 2022 |
|||
|---|---|---|---|
| Income and Expenditure | |||
| 2022 2022 2022 |
2021 | ||
| Income | Restricted Income £ Unrestrict ed Income £ Total £ |
Total £ |
|
| Grant Income | 41,349 22,329 63,678 |
64,967 | |
| Takings | 19,626 19,626 |
1,258 | |
| Other | 474 474 |
632 | |
| Bank Interest | 0 0 |
0 | |
| Total Income | 41,349 42,429 83,77 8 |
66,85 7 |
|
| Expenditure | |||
| Wages | 20,088 0 20,088 |
13,585 | |
| Premises Costs | 8,179 405 8,584 |
11,201 | |
| Volunteer | 400 400 |
628 | |
| Ofce Costs | 7,207 7,207 |
2,669 | |
Accounts and Professional Fees |
313 313 |
869 | |
| Equipment and Software | 4,422 4,422 |
3,587 | |
| Direct Costs | 11,793 30,721 42,514 |
9,033 | |
| Total Payments | 40,060 43,467 83,52 7 |
41,57 1 |
|
| Net Receipts | 1,289 -1,039 251 25,28 6 |
||
| Balance at 01/04/2021 | 21,040 472,135 493,1 75 |
467,89 0 |
|
| Balance at 31/03/2022 | 22,329 471,096 493,4 25 493,1 75 |
| Statement of Financial Position 31/03/2022 | Statement of Financial Position 31/03/2022 | Statement of Financial Position 31/03/2022 | ||
|---|---|---|---|---|
| 2022 | 2021 | |||
| £ | £ | £ | £ | |
| Fixed Assets | ||||
| Land and Buildings | 463,143 | 463,143 | ||
| 0 | 0 | |||
| Total Fixed Assets | 463,143 | 463,14 3 |
||
| Pre Payments | ||||
| Bank Current Account | 33,532 | 32,179 | ||
| Bank Instant Access Account |
0 | 0 | ||
| Debtors | ||||
| 33,532 | 32,179 | |||
| Liabilities | ||||
| Accrued Expenses | 3249 | 2146 | ||
| Other Creditors | 0 | 0 | ||
| 3,249 | 2,146 | |||
| Net Current Assets | 30,283 | 30,033 | ||
| Net Assets | 493,425 | 493,17 5 |
||
| Financed By: | ||||
| Brought Forward | 472,135 | 467,89 0 |
||
| Proft and Loss | -1,039 | 4,245 | ||
| Ringfenced | 22,329 | 21040 | ||
| 493,425 | 493,1 75 |
The Trustees are satisfied that the charitable company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.The Trustees acknowledge their responsibilities for:
i) Ensuring that the charitable company keeps proper accounting records which comply with section 380 of the Act; and
ii) Preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of the financial year and of its incoming resources and application of resources, including surplus or deficit for the financial year in accordance with the requirements of the Act relating to financial statements so far as applicable to the charitable company
These financial statements have been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006 and with Financial Reporting Standard for Smaller Entities
These financial statements were approved by the trustees on and are signed on their behalf by:
Signed Printed Name