Quaking Houses Village Hall Association (A company limited by guarantee) Trustee Report and Financial Statements For the year ended 31st March 2021 Charity No. 510527 Company No. 08582340 Prepared By." Julie Maxwell MICB 11 Edith Street Jarrow NE32 5HS Legal and Administrative Compony Name.. Quaking Housing Village Hall Association Company Number.. 08582340 Chority Number.. 510527 Trustees.. Dennis Pattison Nerise Oldfield-Thompson Sarah Blackburn (appointed 8 Ortober 2020) David Gallaher {appointed 8 October 2020) Heather Mcvittle (resigned 8 October 2020) Vicky Walton (resigned 8th October 2020) Registered Office.. Quaking Houses Village Hall Second Street Quaking Houses Stanley Co. Durham Dh9 7HQ Tnrstee Report The trustees who are also the directors for the purposes of company law. have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31" March 2021 Structure, governance and management Quaking Houses Village Hall 15 a registered charity and company limited by guarantee. The company is governed by its Memorandum and Articles of Ass(Kiation. The Charity is registered with the charity commission under number 510527 The charity is managed by the trustees who meet regularly. The trustees are elected at the AGM. Objectives and Activities Quaking Houses Village Hall is used to promote the benefit of the inhabitants of Quaking Houses and South Moor, Co. Durham without distinction of gender, disability, race. orientation. status, religious, political or other opinion by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide fècilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. Manage and maintain a Communitycentre in furtherance of these objects Promote other charitable purposes as may from time to time be detemiined. Achievements and Performance The last year has seen lots of changes and developments with Quaking Houses Village Hall, but most of all has been the increase of local residents who are not only using the Village Hall, but also identifying with it, regularly attending activities and getting more involved in its general running and operation. Through the increase of footfall. new activities are starting to be identified and develop. A project that is increasingly relevantto the local needs and the issues identified by residents. A project that aims to not only begin to provide local services. but also to encourage local voluntary action. "the trve development of a community can only succeed by the action and involvement of the people who live in iv, Anon Review of Flnancial Position The balance sheet at 31" March 2021 shows a totsl fund position of £493,175. This was represented by Fixed assets of £463,143 and net current assets of £30.033 Risk Management The trustees have examined major risks which the charity faces in relation to external factors, governance and management, internal operations and business. The trustees have considered the likelihood and the impact of risks and continually review the systems in place to reduce those risks. The systems are being designed to provide reasonable assurance against rnaterial loss. Statement of Financial Position 31/03/2021 2021 2021 FixedA55ets Land and Buildings 463,143 463.143 TotalFlxedA55ets 463.143 463,143 Bank Current Account Bank Instant Access Account Debtors 32.179 7.415 1207 32,179 8,622 Ltsbilltles Accrued Expenses Other Creditors 2146 350 3,525 3,875 2,146 Net Current Assets 30,033 4,747 Net Assets 493,175 467,890 Financed B Brought Forward Profit and Loss Ringfenced 467,890 4.245 21,040 493,175 473,363 -5,473 467,890 TheTrustees are sai5￿tha1the tharftabk ¢(*npany ￿ eThti￿edt0 exemption from theprO￿5*?nS ofthe Companles Act 2(KJ6 IiheAcil ielaung to the audit of the financial statements for theyear byvintse of 5ectKsn477. th*nOrem￿[0r members h￿￿ requested an audit pursuanttosection 476 ufth2AcLThe Truste25 acknLwWgetheir respon51knl￿esfor. Ensuringthatthe tharitab￿ cornparykeeps pioper aCt￿nting fecoTd5 whkh comptywith secthy 380 of the Act,. and Pre￿rIng f nancial statÈments whichgive a Erue and￿r of thE State of affalrs ofthe charitable company a5at theend ofthellnanclal year and af ts incorning resouice5 and4ppfKatkJn of reS￿rces. ir￿1￿￿￿1￿5u[plu5 ordeficitf¢rtlJe finJrKialyear In aC￿rdar￿e￿ff£h thE reu￿rements of theAct relating tofinanrialststw))ents50farasapWkai4eto the cljar1rab￿f0T1wanY These financial 5taternents ￿Ve been prEpared in accordaEKe with thespeoal PToVi5i￿fOrSmall companie5 parr 15 ofthecornpanles Act 2(M)6 and w Financial Reportlng Standard for >xallerEntities These finandal statements were appro¥ed bylhe trustees on 28 11 21 andare on trElrbehalfbr. prtnred Name Narne Independent Examiner5 Report I report on the financial statements of the charity for the year ending March 31" 2021 Respectlve Responslbllltles of Trustees and Independent Examlner The trustee5 (who are also directors of the company for the purpose of company lawl are responsible for the preparation of the accounts. The trustees consider that an audit is not required for the year under sertion 144121 of the Charities Act 2011 and that an independent examination is needed. Having satisfied rnyself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: Examine the financial statements under settion 145 of the 2011 Act Following procedure laid down by the Charity commission under section 14515llbl of the 2011 Act State whether partlcular matters have come to my attention Basls of Independent Examinefs Statement My examinations were carried out in accordance with the general directions given by the charity Cornmissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with these records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations as trustees conceming such matter5. The Financial reporting framework that has been applied in their preparation is applicable law and the Financial Reporting Standards for Smaller Entities (effective January 20151. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not expre55 any audit opinion on the view given by the financial statements. Independent Examiners Statement In connection with my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any material respect the requirements: To keep atcounting records in accordance with section 386 of the Companies Art 2006,. and To prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 pf the Companies Art 2(K)6 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities Have not been met or 2. To which in my opinion attention should be drawn in order to enable understanding of the financial 5tstements to be reached. Julie Maxwell~ Independent Examiner Signed Date 1211012021 StataMnt of Financial Activity 2020 2021 Income and Expenditure 2021 2021 2021 2020 Restrirted Income £ 21.040 Unrestrlcted Income £ Total £ 43,927 64.967 1.258 1.258 632 632 Income Grant Income Takings Other Bank Inter8sI Total £ 4.518 11,517 108 Total Income 21,040 45,817 66,857 16,143 Ex enditure Wages Premises Costs Volunteer Office Costs Accounts and Professional Fees Equipment and Software Direct Costs 13.585 11.201 628 2.669 869 3.587 9,033 13,585 11,201 628 2,669 869 3.587 9,033 10,034 7,489 147 2.293 263 1.389 Totsl Payments 41,571 41,571 21,615 Net Receipts 21,040 4,246 25,286 -5,473 Balance at 0110412020 467,890 467,890 473.363 Balance at 3110312021 21,040 472,136 493,175 467.890 Profft and Loss Account 3110312021 Income 2021 2020 Room Hire Fees 405 598 67 6,355 1,205 412 4,518 3.048 497 Canteen Coffee Machine Grants- Other Party Bookings Toddler Group Fundraising Activities Donations 64.967 126 62 93 632 15 Total 66A57 16,143 Expenditure Wages Utilities Building repairs/Maintenance Insurance Canteen Stock IT Junction) Other / Charitable Donations Licenses 13,585 3.289 7,911 1.514 4,278 2,585 636 10,034 5,036 2.453 497 343 Accountancy Marketing Postage/stationery Web Hosting Fees Photocopier Telephone Rent 869 263 1,535 382 25 137 26 35 747 855 2CQ Sundries volunteer Equipment I Software Total 628 147 3,587 41,571 21,615 NETGAIN / LOSS 25,286 -5,472 Statement of trustee's responsibilities The trustees who are also directors for the purposes of company law are responsible for preparing the Trustees Annual Report and Financial Statements in accordance with applicable law and UK Accounting standards. Company Law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and incoming resources and application of resources. including the income and expenditure. of the charitsble company for that year preparing the financial statements the trustees are required to.. Select suitable accounting policies and apply them con515tently obSe￿e the methods and principles in the Charities SORP Make judgements and estimates that are reasonable and prudent State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements Prepare the financial statements on the going concern basis unle55 It is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial p051tion of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for tsking reasonable steps for the prevention and detection of fraud and other irregulartties. Approved by the trustees on ie. li I and signed on their behalf by= Name Signature Position eJJA J-&CÉ£/rtY .