Charity Number - 510425
## **ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
**FOR THE YEAR FROM 1 JANUARY TO 31 DECEMBER 2023**
## **ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Ian Herbert (Chairman)|
|---|---|
||Neil Franklin (Treasurer)|
|**Charity number**|510425|
|**Independent examiner**|Khuram Javed FCA|
||36 Lichfield Street|
||Walsall|
||West Midlands|
||WS1 1TJ|
|**Principal address**|Cornyx Lane|
||Solihull|
||West Midlands|
||B91 2RB|
**ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
|**CONTENTS**||
|---|---|
||**Page**|
|**Trustees' report**|1 - 3|
|**Independent examiner's report**|4|
|**Statement of receipts and payments**|5|
|**Statement of assets and liabilities**|6|
|**Notes to the financial statements**|7|
**ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **CHARITY NUMBER 510425**
## **TRUSTEE'S REPORT**
The trustees present theur annual report and financial statements for the year ended 31st December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's deed, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and Activities**
The main aim of the association is to manage the Elmdon Heath Community Centre in order to provide a venue that can be hired by local groups and organisations in the pursuit of leisure and related activities.
The charity is managed by a committee comprising the Trustees and other members. All committee members are volunteers. At the end of 2023, there was a total of six committee members including the two Trustees. Committee meetings are generally held four times a year. The AGM is normally held in May or June each
## _Activities_
The Centre was hired by a variety of groups including:
· A retirement group that provides recreational activities, primarily short-mat bowling but also occasional dances. · A local folk dancing club. · Several ballroom dance schools that provide lessons, classes and social dances. · A ceroc dance group. · A karate school. · A local ladies’ fitness group. · A Slimming organisation. _Public benefit_
The trustees have paid due regard to the guidance issues by the Charity Commission in deciding what activites the association should undertake to further public benefit _._
## **Achievements and performance**
This year, the committee took the decision to open the centre to more ad hoc bookings, such as children’s parties and cultural events. This has been quite successful.
Page 1
**ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **CHARITY NUMBER 510425**
## **TRUSTEE'S REPORT (continued)**
## **Income and expenditure**
Our Statement of Accounts is appended to this report. Income for 2023 was near to prepandemic levels. Most groups have returned to full activity but one or two have had to cancel bookings due to lack of numbers. However, our income has been supplemented by the additional ad hoc bookings.
Independent examiner's report
· Day to day running costs, including: o Cleaning o Utility bills o Music license o Insurance o Minor repairs · Improvement Works, e.g. o Building maintenance o Major repairs o Upgrading Community Centre facilities
Late in 2022 and early in 2023, we undertook some work to replace some large areas of loose render on the external walls of the building. The external walls were repainted with a low-maintenance silicone-based coating. The balance of this work, £2,140, was paid in 2023. In 2023, we also replaced three emergency exit doors which had started to rot. The cost of this work was £1,750.
Energy costs were significantly higher in 2023 as a result of the war in Ukraine.
## _Reserves policy_
At the end of 2023, we held reserves of £48,853. Our reserves policy is to hold sufficient funds for planned and unplanned building repairs and maintenance. Additionally, we aim to hold funds to cover six months’ operating cost of the centre.
Planned maintenance for 2024 includes work to treat woodworm in parts of the building and repairs to the car park and driveway. Costs for this work are estimated to be in the region £10,000 - £15,000.
Page 2
**ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **CHARITY NUMBER 510425**
## **TRUSTEE'S REPORT (continued)**
## **Structure, govenance and management**
The trustees who served during the year and up to the date of signature of the financial statements
Ian Herbert Neil Franklin
## _Recruitment and appointment of trustees_
There were no trustees appointed or recruited during the year.
The trustees' report was approved by the board of trustees.
Elmdon Heath and District Community Association Cornyx Lane Solihull West Midlands
B91 2SF
I R Herbert
**Ian Herbert Trustee**
Page 3
ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF ELMDON HEATH AND DISTRICT
COMMUNlfl ASSOCIATION
I report to the trustees on my examlnatlon of the flnanclal statements of Elmdon Heath and Distrltt
Community Association Ithe assoclatlonl for the year ended 31st December 2023.
Responsibllitie5 and basis of report
As the trustees of the assoclatlon you are responslble for the preparatlon of the flnanclal
statements in accordance wlth the requirements of the Charities Act 2011 (the 2011 Actl.
I report In respect of my examinatlon of the trust's financial statements carrled out under sectlon
145 of the 2011 Art. In carrylng out my examlnatlon I have followed all the appllcable Dlrection5
given by the Charity Commission under section 145I5llbl of the 2011 Act.
Independent examlner's statement
Your attention Is drawn to the fact that the ¢harlty has prepared flnanclal statements In
accordance with Accounting and Reporting by Charities preparing their accounts in accordance
wlth the Flnancial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 In
preference to the Accountlng and Reporting by Charities: Statement of Recommended Practice
issued on l April 2ChJ5 which is referred to in the extant regulations but has now been withdrawn.
l understand that thi5 has been done in order for financlal statements to provide a true and fair
view in accordance with Generally Accepted AccDunting Practice effective for reporting periods
I have completed my examination. I confirm that no matters have come to my attentiDn in
connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept In respert of the trust as requlred by settlon 130 of the 2011 Act;
or
2 the financial statements do not accord wlth those records; or
the financial statements do not comply with the applicable req uirements concerning the form and
content of accounts set out in the Charities (Accou nts and Reports) Regulations 2008 Dther than
any requirement that the accounts glve a true and falr vlew whlch Is not a matter considered as
3 part of an independent examination.
I have no concerns and have come across no other matters In tonnectlon wlth the examination to
which attentlon Should be drawn in thi5 report In order to enable a proper understanding og the
financial
Khuram
aved FCA
Quallfled member of ICAEW
DKR Audit Services Limited
36 Lichfleld Street
Dated:
2É1?IibL*
Walsall
WS11TJ
Page 4
## **ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
## **FOR THE YEAR FROM 1 JANUARY TO 31 DECEMBER 2023**
|**RECEIPTS**
Room Hire
Bank interest
**Total Receipts**
**PAYMENTS**
Gas
Electricity
Rates
Water Rates
Rent
Buildings and Public Liability Insurance
Cleaning
General Purchases
Miscellaneous Expenses & Refuse
Licences
Accountancy fees
Administrative Costs
Repairs
**Total Payments**
**Surplus / (Deficit) for the Year**
Accumulated surplus brought forward
**ACCUMULATED SURPLUS C/FWD**|£
£
25,076
743
25,819
3,947
2,203
493
1,608
-
2,289
4,387
796
711
114
360
-
5,437
22,345
3,474
45,379
48,853
Unrestricted Funds
2023|£
£
25,076
743
25,819
3,947
2,203
493
1,608
-
2,289
4,387
796
711
114
360
-
5,437
22,345
3,474
45,379
48,853
Unrestricted Funds
2023|£
£
22,587
16
22,603
584
1,396
610
743
200
2,215
4,616
1,875
551
669
360
-
27,023
40,843
18,239
-
63,618
45,379
Unrestricted Funds
2022|£
£
22,587
16
22,603
584
1,396
610
743
200
2,215
4,616
1,875
551
669
360
-
27,023
40,843
18,239
-
63,618
45,379
Unrestricted Funds
2022|£
£
22,587
16
22,603
584
1,396
610
743
200
2,215
4,616
1,875
551
669
360
-
27,023
40,843
18,239
-
63,618
45,379
Unrestricted Funds
2022|
|---|---|---|---|---|---|
||£||£|||
|||||||
||||||22,603|
||||||584
1,396
610
743
200
2,215
4,616
1,875
551
669
360
-
27,023|
||||||40,843|
||||||18,239
-
63,618|
||||||45,379|
Page 5
## **ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2023**
|**CASH FUNDS**
Bank Current Account
Bank Reserve Account
Building Society Account
**LIABILITIES**
Creditors
**NET ASSETS EQUAL TO ACCUMULATED SURPLUS**|Notes||£
£
20,436
12,269
16,148
48,853
-
-
48,853
2023
Unrestricted Funds
26 Jul 2024||£
£
17,705
12,162
15,512
45,379
-
-
45,379
2022
Unrestricted Funds|£
£
17,705
12,162
15,512
45,379
-
-
45,379
2022
Unrestricted Funds|
|---|---|---|---|---|---|---|
||||-||-||
|||||||45,379|
||||||||
||||||||
|||||||-|
||||||||
|||||||45,379|
||||||||
The financial statements were approved by the trustees on :
I R Herbert
**Ian Herbert Trustee**
Page 6
**ELMDON HEATH AND DISTRICT COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1 Accounting policies**
## **1.1 Basis of preparation**
The financial statements have been prepared on a receipts and payments basis, in accordance with the Charities Act (2011). The trustees confirm that there is no requirement by funders/donors or stated in the governing document, that accruals accounts should be prepared.
Income is recognised on a receipts basis and expenditure is recognised upon payment.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the association has adequate resources to to continue in operational existance for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
## **2 Taxation**
The charity is exempt from taxation on it's activities because all it's income is applied for charitable purposes.
## **3 Unrestricted funds**
The unrestricted funds of the association comprise the unexpended balances of room hire receipts which are not subject to specific conditions by donors and grantors as to how they may be used
|General fund
**Previous Year**
General fund|**£**
**£**
**£**
**£**
45,379
25,819
22,345
-
48,853
**At 1 January**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**At 31 December**
**2023**|
|---|---|
||**£**
**£**
**£**
**£**
63,618
22,603
40,843
-
45,379
**At 1 January**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**At 31 December**
**2022**|
## **4 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year .
## **5 Related party transactions**
During the year, there were no related party transactions identified.
Page 7