2022-12-31-accounts - Upper Wharfedale Agricultural Society

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Upper Wharfedale Agricultural Society

Financial statements

for the year ended 31 December 2022

Charity number: 510273

Upper Wharfedale Agricultural Society

Independent Examiners' report to the Trustees of Upper Wharfedale Agricultural Society

I report on the accounts of the Charity for the year ended 31 December 2022 set out on pages 2 to 11.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiners' statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiners' statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records are kept in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act

have not been met;

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

A J Dutton FCCA FMAAT

26 June 2023

Shepherd Partnership limited

Certified Accountants Carleton Business Park Skipton

BD23 2DE

Page 1

Upper Wharfedale Agricultural Society Year ended 31 December 2022 Trustees' Report

The trustees of Upper Wharfedale Agricultural Society present their report for the year ended 31 December 2022.

Significant information

The Society is a registered charity, No. 510273.

Address PO Box 3, Grassington, Skipton, North Yorkshire, BD23 5UQ

Trustees Mr R J Lambert Mr C J Windle Chairman Mr T Larmour Treasurer

A full list of the committee of management is attached.

Secretary Mrs A Eggleston

Advisors Bankers Barclays Bank, 49 High Street, Skipton.

Independent Examiners

Shepherd Partnership Limited, Certified Accountants, Carleton Business Park, Skipton. Solicitors John Spencer, 6a Station Road, Grassington, Skipton.

Objects

The Charity was inaugurated in 1897. It's principal objects are to promote agriculture, and other kindred arts and industries, including the breeding and rearing of livestock being best suited to the district, and to hold an annual show for the exhibition of live stock, horticultural produce etc. The Charity is run by voluntary management, finance and sports committees. The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finance of the trust and are satisfied that systems are in place to mitigate our exposure to those risks. In accordance with the trust deed, the trustees have the power to make any investment which they see fit.

Review of progress and achievements

The 2022 show was once again lucky with the weather, a dry and reasonably warm day meant footfall was favourable. The showfield was in excellent condition. The relocation of the Produce, Horticulture and Handicraft tent along with the dining marquee was well received.

Entries were strong in all departments, with note of the sheep section ever expanding. Trade stand numbers increased back to pre-covid levels as the regular circuit of Shows restarted. The Chidren's Educational area was expanded and proved as popular as ever, being busy throughout the Show. The Harness Racing also saw a good crowd and the Sports Section was well received by the Showgoers. A new car park field and access track was used, and this, together with improved traffic management, kept road traffic moving quickly with few queues of significance despite the large attendance.

Sincere thanks are given to the Management Committee and Stewards for their dedication and hard work throughout the year. Our sincere appreciation is also extended to our many loyal sponsors for their continued support and generosity into what we hope will make 2023 a prosperous year for all.

By Order of The Trustees

A Eggleston, Secretary

Page 2

Upper Wharfedale Agricultural Society Statement of Trustees' Responsibilities

The trustees are responsible for preparing accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

select suitable accounting policies and apply them consistently;
make judgements and estimates that are reasonable and prudent;
to value assets and liabilities in accordance with the Statement of Recommended Practice: Accounting by Charities, and to state whether or not the accounts have been prepared in accordance with any applicable accounting standards and statements of recommended practice and to give particulars of any material departure from those standards and practises and the reasons for such departure;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Society, and to enable them to ensure that any statements of account comply with the requirements of the Charity Reports and Accounts Regulations 2005. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 3

Upper Wharfedale Agricultural Society Balance Sheet as at 31 December 2022

Note FIXED ASSETS 2 CURRENT ASSETS Cash balances and investments 3 289,051 Trade debtors 0 Prepayments 1,791 290,842 CREDITORS: Amounts falling due within one year Sundry creditors 3,867 3,867 NET CURRENT ASSETS NET ASSETS GENERAL FUND - UNRESTRICTED FUNDS	2022 8,737 286,975 295,712 295,712	281,700 3,000 1,623 286,323 1,820 1,820	2021 5,767 284,503 290,270 290,270

Page 4

Upper Wharfedale Agricultural Society Statement of Financial Activities for the year ended 31 December 2022

Note
2022
INCOME
Trading activities
Showday income
4
158,529
Less: Showday expenses
5
142,958
15,571
Other income
Subscriptions collected
22,226
Government grants
0
22,226
Investment income
6
1,406
TOTAL INCOME
39,203
EXPENDITURE
Donations
7
3,800
Other expenses
8
29,961
33,761
Excess income
5,442
Total unrestricted funds b/fwd
290,270
Total unrestricted funds carried forward
295,712

2021
154,079
107,138
46,941
12,241
18,607
30,848
1,904
79,693
2,700
31,212
33,912
45,781
244,489
290,270

Page 5

Upper Wharfedale Agricultural Society Notes to the accounts for the year ended 31 December 2022

1 Accounting policies Basis of accounting

The financial statements have been prepared under the historical cost convention. The accounts are in accordance with applicable accounting standards, the Charities SORP 2005 (Accounting and Reporting by Charities) and comply with the Charities (Accounts and Reports) Regulations 2011 issued under the Charities Act 2011.

Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Sheep hurdles 33.3% reducing balance Fixtures & fittings 33.3% reducing balance Barriers & fencing 33.3% reducing balance

Turnover

Income from commercial activities is included in the period in which the charity is entitled to receipt.

Income from donations and grants is included in incoming resources when these are receivable.

Interest is included when receivable by the charity.

Resources expended

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. All expenditure is directly attributable to specific activities and is included in those cost categories.

Fund accounting

Funds held by the charity are either:

Unrectricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.

Page 6

Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2022

2 Fixed Assets Lease of showground - cost Less: Amortised to date Barn extension - cost Piping for toilets - cost Less: Depreciation Sheep hurdles - cost Less: Depreciation Showfield - new road Plastic track mats -cost Less: Depreciation Fixtures & fittings - cost Less: Depreciation Barriers & fencing - cost Less: Depreciation Water Troughs - cost Less: Depreciation Crowd Control Hurdles - cost Less: Depreciation	5,162 (5,161) 901 428 (1,328) 6,380 (5,542) 4,035 3,600 (5,233) 200 (199) 9,679 (7,785) 522 (518) 10,274 (6,677)	2022 1 1 838 2,402 1 1,894 4 3,597 8,738	5,162 (5,161) 901 428 (1,328) 5,982 (5,124) 4,035 0 (4,034) 200 (199) 9,679 (6,840) 522 (516) 6,941 (4,881)	2021 1 1 858 1 1 2,839 6 2,060 5,767

Page 7

Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2022

3 Cash balances and investments Barclays Bank plc: Current account Skipton Building Society: Community Saver Instant Access Account 90 Day Savings Account 2 Year Fixed Bond 3 Year Fixed Bond - 2023 3 Year Fixed Bond - 2024 3 Year Fixed Bond - 2025 Cash in hand 4 Showday income Admissions to showground Parking fees Catalogues and sportscards Advertisements in catalogues Trade stands in showground Bookmakers Entry fees Ice cream rights Bar commission Sponsorship Donations received (note 9)	2022 63,010 10,565 74,431 0 73,117 26,493 41,312 123 289,051 96,683 25 0 2,250 36,389 280 4,320 4,800 0 6,756 7,026 158,529	2021 56,787 10,548 74,101 41,005 72,537 26,322 0 400 281,700 108,354 (15) 646 2,460 24,088 280 5,365 3,000 1,978 4,228 3,695 154,079

Page 8

Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2022

5 Showday expenses Prize money - show - sports Rent - showground - car park Hire charges - marquees, tents & toilets - loud speaker equipment - jumps & timers Sundry labour / gatekeepers costs Judges & stewards Security Advertising Website costs Catering Affiliation fees Repairs and renewals Insurance Printing stationery & badges Health & safety Sundries & postage General & water rates Show day expenses Show day entertainment 6 Investment income Community Saver Instant Access Account 90 Day Savings Account 2 Year Fixed Bond 3 Year Fixed Bond - 2023 3 Year Fixed Bond - 2024 3 Year Fixed Bond - 2025	2022 14,195 4,350 7,500 0 44,605 6,594 1,332 7,035 150 2,994 101 3,562 18,554 166 2,454 2,725 10,686 4,282 3,188 1,059 4,713 2,713 142,958 17 330 0 580 171 308 1,406	2021 11,349 3,880 2,000 1,281 40,057 5,490 1,260 7,045 175 2,336 271 0 7,533 248 265 1,955 9,723 3,000 2,287 102 2,501 3,714 107,138 6 258 299 569 772 0 1,904

Page 9

Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2022

7 Donations Yorkshire Air Ambulance Fell Rescue Association Summerbridge & Dacre Silver Band Conistone with Kilnsey Village Hall Skipton Food Bank 8 Other expenses Depreciation Treasurer's expenses Trade stand management Accountancy Bookkeeping subscription Office rent Telephone Secretary's expenses Card/online processing VAT payable/(repayable) HM Customs	2022 1,500 1,500 300 250 250 3,800 4,360 250 1,000 1,380 0 840 501 6,288 9,135 6,207 29,961	2021 1,200 1,200 300 0 0 2,700 2,876 250 500 1,320 66 600 516 6,737 9,491 8,456 31,212

Page 10

Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2022

9 Donations received David Hood A Dawson D Sunderland YDNP (Grant for website) Others	2022 3,000 0 150 2,250 1,626 7,026	2021 3,000 500 150 0 45 3,695

Page 11

Flnanc• Commlll•e Commltt•• of Managwn•nt Bradley S C8rflsl• J LanYthrT Daggett J M Daggétt M Do•n A Dibb M Feam* C Gibson R Ho8altino T Ndson R Partin Vaufv M Roberts J Slockdale D stockdale L