Upper Wharfedale Agricultural Society
Financial statements
for the year ended 31 December 2021
Charity number: 510273
Upper Wharfedale Agricultural Society
Independent Examiners' report to the Trustees of Upper Wharfedale Agricultural Society
I report on the accounts of the Charity for the year ended 31 December 2021 set out on pages 2 to 11.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiners' statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiners' statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records are kept in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met;
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A J Dutton FCCA FMAAT
2 August 2022
Shepherd Partnership limited
Certified Accountants Carleton Business Park
Skipton
BD23 2DE
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Upper Wharfedale Agricultural Society Year ended 31 December 2021 Trustees' Report
The trustees of Upper Wharfedale Agricultural Society present their report for the year ended 31 December 2020.
Significant information
The Society is a registered charity, No. 510273.
Address PO Box 3, Grassington, Skipton, North Yorkshire, BD23 5UQ Trustees Mr R J Lambert President Elect Mr C J Windle Chairman Mr T Larmour Treasurer A full list of the committee of management is attached. Secretary Mrs A Eggleston Advisors Bankers Barclays Bank, 49 High Street, Skipton. Independent Examiners Shepherd Partnership Limited, Certified Accountants, Carleton Business Park, Skipton. Solicitors John Spencer, 6a Station Road, Grassington, Skipton.
Objects
The Charity was inaugurated in 1897. It's principal objects are to promote agriculture, and other kindred arts and industries, including the breeding and rearing of livestock being best suited to the district, and to hold an annual show for the exhibition of live stock, horticultural produce etc. The Charity is run by voluntary management, finance and sports committees. The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finance of the trust and are satisfied that systems are in place to mitigate our exposure to those risks. In accordance with the trust deed, the trustees have the power to make any investment which they see fit.
Review of progress and achievements
Following the cancellation of the 2020 show due to the global Covid-19 pandemic, the 2021 show did go ahead as planned. Preparations included liasing with Environmental Health and other statutory bodies to ensure the event was as Covid safe as possible.
Entries in some classes, particularly Cattle, were reduced, which was attributed to the fact that many other shows locally were cancelled, which made show preparation of animals difficult. However, the classes were generally well supported and the high standard of the classes were noted.
As usual the varied selection of traditional demonstrations and exhibitions took place. An additional Show Arena was introduced to space the crowd out, and a new car park field used, both being well received. Produce, Handicrafts and Horticulture, Sticks and Dry Stone Walling were all well supported.
The Children's Educational Arena was again very successful and busy throughout the day. The Sports again saw a large number of entries. A new handicapped for age mile race was introduced and the Crag Race was the usual exciting finale to this part of the show.
For the first time on line ticket sales were introduced which was very well received and resulted in a huge number of pre show tickets being purchased. This made entry into the field quicker and easier and resulted in far less cash than usual being handled. A very large crowd attended and the enlarged showfield ensured that there was plenty of space for everyone. Sincere thanks are given to the Management Committee and Stewards for their dedication and hard work, not just on show day but throughout the year. Without them the show would not be the success it is or be able to continue for future generations to enjoy. Our sincere appreciation is also extended to our many local sponsors for their continued support and generosity.
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By Order of The Trustees
A Eggleston, Secretary
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Upper Wharfedale Agricultural Society Statement of Trustees' Responsibilities
The trustees are responsible for preparing accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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to value assets and liabilities in accordance with the Statement of Recommended Practice: Accounting by Charities, and to state whether or not the accounts have been prepared in accordance with any applicable accounting standards and statements of recommended practice and to give particulars of any material departure from those standards and practises and the reasons for such departure;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Society, and to enable them to ensure that any statements of account comply with the requirements of the Charity Reports and Accounts Regulations 2005. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Upper Wharfedale Agricultural Society Balance Sheet as at 31 December 2021
| Note FIXED ASSETS 2 CURRENT ASSETS Cash balances and investments 3 281,700 Trade debtors 3,000 Prepayments 1,623 286,323 CREDITORS: Amounts falling due within one year Sundry creditors 1,820 1,820 NET CURRENT ASSETS NET ASSETS GENERAL FUND - UNRESTRICTED FUNDS |
2021 5,767 284,503 290,270 290,270 |
240,832 0 957 241,789 900 900 |
2020 3,600 240,889 244,489 244,489 |
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Upper Wharfedale Agricultural Society Statement of Financial Activities for the year ended 31 December 2021
| Note 2021 INCOME Trading activities Showday income 4 154,079 Less: Showday expenses 5 107,138 46,941 Other income Subscriptions collected 12,241 Government grants 18,607 30,848 Investment income 6 1,904 TOTAL INCOME 79,693 EXPENDITURE Donations 7 2,700 Other expenses 8 31,212 33,912 Excess (expenditure)/ income 45,781 Total unrestricted funds b/fwd 244,489 Total unrestricted funds carried forward 290,270 |
2020 525 8,590 (8,065) 440 10,000 10,440 1,909 4,284 2,850 8,671 11,521 (7,237) 251,726 244,489 |
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Upper Wharfedale Agricultural Society Notes to the accounts for the year ended 31 December 2021
1 Accounting policies Basis of accounting
The financial statements have been prepared under the historical cost convention. The accounts are in accordance with applicable accounting standards, the Charities SORP 2005 (Accounting and Reporting by Charities) and comply with the Charities (Accounts and Reports) Regulations 2011 issued under the Charities Act 2011.
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Sheep hurdles 33.3% reducing balance Fixtures & fittings 33.3% reducing balance Barriers & fencing 33.3% reducing balance
Turnover
Income from commercial activities is included in the period in which the charity is entitled to receipt.
Income from donations and grants is included in incoming resources when these are receivable.
Interest is included when receivable by the charity.
Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. All expenditure is directly attributable to specific activities and is included in those cost categories.
Fund accounting
Funds held by the charity are either:
Unrectricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
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Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2021
| 2 Fixed Assets Lease of showground - cost Less: Amortised to date Barn extension - cost Piping for toilets - cost Less: Depreciation Sheep hurdles - cost Less: Depreciation Showfield - new road Less: Depreciation Fixtures & fittings - cost Less: Depreciation Barriers & fencing - cost Less: Depreciation Water Troughs - cost Less: Depreciation Crowd Control Hurdles - cost Less: Depreciation |
5,162 (5,161) 901 428 (1,328) 5,982 (5,124) 4,035 (4,034) 200 (199) 9,679 (6,840) 522 (516) 6,941 (4,881) |
2021 1 1 858 1 1 2,839 6 2,060 5,767 |
5,162 (5,161) 901 428 (1,328) 5,187 (4,695) 4,035 (4,034) 200 (199) 5,429 (5,423) 522 (513) 6,941 (3,852) |
2020 1 1 492 1 1 6 9 3,089 3,600 |
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Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2021
| 3 Cash balances and investments Barclays Bank plc: Current account Skipton Building Society: Community Saver Instant Access Account 90 Day Savings Account 1 Year Fixed Bond 2 Year Fixed Bond 3 Year Fixed Bond - 2023 3 Year Fixed Bond - 2024 Cash in hand 4 Showday income Admissions to showground Parking fees Catalogues and sportscards Advertisements in catalogues Trade stands in showground Bookmakers Entry fees Ice cream rights Bar commission Sponsorship Harness racing fine Donations received (note 9) |
2021 56,787 10,548 74,101 0 41,005 72,537 26,322 400 281,700 108,354 (15) 646 2,460 24,088 280 5,365 3,000 1,978 4,228 0 3,695 154,079 |
2020 17,210 10,542 73,843 40,706 25,550 71,968 0 1,013 240,832 0 0 0 0 0 0 0 0 0 0 150 375 525 |
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Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2021
| 5 Showday expenses Prize money - show - sports Rent - showground - car park Hire charges - marquees, tents & toilets - loud speaker equipment - jumps & timers Sundry labour / gatekeepers costs Judges & stewards Security Straw for ground Advertising Catering Affiliation fees Repairs and renewals Insurance Printing stationery & badges Health & safety Sundries & postage General & water rates Show day expenses Show day entertainment 6 Investment income Community Saver Instant Access Account 90 Day Savings Account 1 Year Fixed Bond 2 Year Fixed Bond 3 Year Fixed Bond - 2023 3 Year Fixed Bond - 2024 |
2021 11,349 3,880 2,000 1,281 40,057 5,490 1,260 7,045 175 2,336 0 271 7,533 248 265 1,955 9,723 3,000 2,287 102 2,501 3,714 107,138 6 258 0 299 569 772 1,904 |
2020 0 0 2,344 0 0 0 0 54 0 0 168 0 382 78 0 3,365 341 0 1,421 102 250 85 8,590 228 728 286 0 667 0 1,909 |
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Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2021
| 7 Donations Yorkshire Air Ambulance Fell Rescue Association Summerbridge & Dacre Silver Band Samaritans 8 Other expenses Depreciation Treasurer's expenses Chaiman's expenses Trade stand management Accountancy Bookkeeping subscription Office rent Telephone Secretary's expenses Worldpay charges Card/online processing VAT payable/(repayable) HM Customs |
2021 1,200 1,200 300 0 2,700 2,876 250 400 500 1,320 66 600 516 6,737 0 9,491 8,456 31,212 |
2020 1,200 1,200 150 300 2,850 1,795 250 0 0 900 80 600 434 5,250 186 0 (824) 8,671 |
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Upper Wharfedale Agricultural Society Notes to the accounts (continued) for the year ended 31 December 2021
| 9 Donations received H G Wallace C W Lambert A G Lindley David Hood A Dawson D Sunderland Others |
2021 0 0 0 3,000 500 150 45 3,695 |
2020 240 100 35 0 0 0 0 0 375 |
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