HART VILLAGE HALL ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNTS 31 DECEMBER 2023 

Charity Number: 510272 



## | CHARITY COMMISSION {gt} FOR ENGLAND AND WALES 

## Trustees’ Annual Report for the period 

## From 01.01.2023 Period startdate To 31.12.2023 Period end date Charity name: HART VILLAGE HALL ASSOCIATION 

Charity registration number: 510272 

## Objectives and Activities 

|a|a|||
|---|---|---|---|
|Summary|ofthe purposes of | Para 1.17||“The object ofthe charity isthe provision|
|the charity as set out in its|||and maintenance ofa village hall for use|
|governing|document||by the inhabitants ofthe area of benefit|
||||without distinction of political, religious|
||||or other opinions, including use for:|
||||a) meetings, lectures and classes, and|
||||b) otherforms of recreation and leisure|
||||time occupation|
||||with the object of improving conditions of|
||||life forthe inhabitants.” Governing|
||||doc.2003|
|Summary ofthe main<br>activities in relation tothose||Para 1.17and<br>1-19|Hart Village Hall provides a state ofthe<br>artwell maintained, clean, comfortable,|
|purposes|forthe public||spacious and safe place fora variety of|
|benefit, in|particular, the||activities to take place. These range from|
|activities,|projects or services||exercise and well-being classes, to pre-|
|identified|in the accounts.||school activities and to specific interest|
||||groups. In providing a variety of activities|
||||the Hall provides a social hub that|
||||supports the physical and emotional well-|
||||being of a wide age group of inhabitants|
||||from the local area. It provides a|
||||convenient venue formany community|
||||events in partnership with other local|
||||groups such as Mary Magdalene Church ,|
||||Hart Parish Council e.g.: Easter Fair,|
||||Harvest Festival, Christmas Fair& Parish|
||||Council meetings. In addition to joint|
||||events the hall organises community|
||||events such as Clairvoyant nights and|
||||80’s music nights, providing a focus for|
||||the local community to come together.|
||||It is also a popular choice to celebrate|
||||family events. Such as birthdays and|
||||funerals|
|Statement confirming||Para 1.18|In planning our activities, we kept in mind|
|whether the trustees have|||the Charity Commission guidance on|
|had regard to the guidance|||public benefit.|
|issuedby|theChari|||



Page 1 



{sce benefit RES Additional information (optional) You may choose to include further statements where relevant about: PS C*SORPreferonce TO eve Para 1.38 Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by ee eee ee ee 

## Achievements and Performance 

eres During 2023 the Hall provided a wide range of exercise, (Pilates, Dance Fit, Pilates and Tone) well-being, (Yoga, Tai Summary of the main a Chi) leisure, (W.1, Hartlepool Community achievements of the charity, , Singers, History Group, Whist) and preidentifying the difference the school (Parent and Toddler, Childminder charity's work has made to and Toddler) activities, supporting the the circumstances of its physical and emotional health and wellbeneficiaries and any wider being of the local community across a benefits to society as a broad spectrum of ages. In 2023 we whole. contracted with a new Church Group (AOC). The Hall continues to be in demand as a venue for family celebrations with children’s birthday parties particularly popular. Community events held here were also well attended by the local community, including: Christmas Heart for Hart, Clairvoyant night and 80’s Music Night. 

Additional information (optional) 

Page 2 



You may choose to include further statements where relevant about: 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Achievements|against|Para|1.41|
|objectives|set|
|Performance|of fundraising|
|activities|against|objectives|| P2147|
|set|
|During|2023|theTrustees|of the|Hall|
|agreed|to make a|further very|low|risk|
|Investment|performance|Para|1.41|investment|of £20k during|the|year|
|against|objectives|(actually|made|in|January|2024).|This|
|brought|the|total|long|term|investments|
|to|£55k.|
|noid Ge|ee|ee|

**----- End of picture text -----**<br>


Page 3 



## Financial Review 

|Review ofthe charity's|Review ofthe charity's|Para 1.21|2023was a comparable/ slightly better|
|---|---|---|---|
|financial position atthe end<br>ofthe period|||financial yearcompared to 2022.<br>The Hall raises most of its incomefrom<br>the hiring out ofthe facilities for both|
||||regular classes and casual hire (typically|
||||Birthday Party) events. In 2023 income|
||||from these areas met orwas close to our|
||||budget.|
||||Income from regular users totalled|
||||£15,534 (2022 £12,706).This comprised of|
||||£7,227 from leisure classes, £1,906 from|
||||pre-school classes and £6,401 from|
||||exercise classes.|
||||Income from casual users which include|
||||family celebrations and evening events|
||||provided a further income of£5,936. This|
||||was complimented by the availability of|
||||the bar and kitchen, sales from which|
||||provided an additional source ofincome|
||||of£2,152.|
||||At the end of December 2023 current|
||||assets totalled £65,644 (2022-£62,531),|
||||comprising ofbank balance of£10,060,|
||||cash of£583 and reserves of£35,000|
||||+£20,000 which have been invested ina|
||||long term low risk investment plans.|
|Statement explaining the||Para 1.22|Itwas agreed to increase our reserves by|
|policy for holding reserves<br>stating why they are held|||£20,000 to£55,000 which takes into<br>consideration a major interruption|
||||causing loss ofincome and any large|
||||unexpected outgoings such as major|
||||repairs.|
|reserves||||
|deficit||||
|Explanation ofany||Para 1.23||
|uncertainties about the||||
|charity continuing as a going||||
|concern||||
|Additional|Additional information (optional)|||
|You may|choose to include further statements||where relevant about:|
||||See commentary re the charity’s yearend|
||||financial position|
|The charity's principal<br>sources offunds (including =| Pa" 1-47||||
|any fundraising)||||
||||See commentary re the charity’s year-end|
||||financial position|
|Investment policy and<br>objectivesincludingan||akeied||



## Additional information (optional) You may choose to include further statements where relevant about: 

Page 4 




**----- Start of picture text -----**<br>
social investment policy<br>adopted<br>HVHA worked througha drastic drop in<br>Para 1.46 income during 2020. Cost control, the use<br>A description of the principal of reserves and cash at hand together<br>risks facing the charity with Grants ensured the ongoing<br>operation of the charity. The main risk<br>facing the charity would be a similar<br>event to the Covid Pandemic if we were<br>not supported with sufficient levels of<br>Grants.<br>i ee<br>**----- End of picture text -----**<br>


Page 5 



## Structure, Governance and Management 

|trusts:|||
|---|---|---|
|How is the charity|Para 1.25|Unincorporated association|
|constituted?|||
|Trustee selection methods|Para 1.25|The Trustees are appointed or|
|including details ofany||reappointed annually at the Annual|
|constitutional provisions e.g.||General Meeting held in March.|
|election to post or name of|||
|any person or body entitled|||
|to appoint one or more|||
|trustees|||



## Additional information (optional) 

You may choose to include further statements where relevant about: 

|Policies and procedures<br>adopted forthe induction and| Par 1-51|Policies and procedures<br>adopted forthe induction and| Par 1-51|||
|---|---|---|---|
|training of trustees||||
||||At the end of 2023 there are 14 trustees|
||||appointed. Chairman; Vice Chairman;|
|The charity’s organisational|||Secretary and Treasurer are part ofthe 14|
|structure and anywider|paar||appointees. Wework closely with other|
|network with which the|||village halls in the area through the Tees|
|charity works|||Valley Village Halls Association.|
|Relationship with any related | Para 1.51||||
|parties||||
|mee||ee||
|Reference and Administrative||details||
||Hart Village||Hall Association|
|Othernamethecharityuses|||||
|Registered charity<br>number|510272|||
|Charity’s principal address|Front Street|||
||Hart|||
||Hartlepool|||
||TS273AW|||



Page 6 



Names of the charity trustees who manage the charity 

1[DavidBarker [Chairman _—_—([ ResignedMarch 2023, | 2[Keith Brown |[Tustee |CSS 3|Frances Brown [Trustee |SSSCSC~iSCCS 4|Andrew Eliott [Trustee /Treasurer|—S—CS~iS CS 5|LeighEWo **t** [Trustee | SSSSSCSC~dT **S** eee a (I ec (a SY g|vohniveson [Chairman | SSCS‘ o[tyndaiveson [Trustee |SSCS~—~dSCSSCSCSCSCSCSCSCSCS 10[JanetOrd [tustee |SSSCOC<C~S~C~dTSC<‘C~S~C~C;<;‘z* y(2 **e** Simmons ees ecisinmens [fates SCS 13|AngieHiton [tse =| SSSSSSSCSCdT rs 15[DavidGoates [Trustee |SSSC—CS~‘iTSSS | aa SA R(T eae a a es ETS Ges ee 2 oo eo go Pe Corporate trustees — names of the directors at the date the report was approved [Directorname| Dsee Pd fei eed (eeeee Name of trustees holding title to property belonging to the charity (ceceee ee res Wr pansaa Fe eee ae| ee Funds held as custodian trustees on behalf of others held in this capacity charity on whose behalf the assets are held and how this falls within the custodian charity’s objects 

Page 7 



ree eee Details of arrangements for N/A safe custody and segregation of such assets from the charity's own assets 

## Additional information (optional) 

## Names and addresses of advisers (Optional information) 

Type of Name Address adviser 

Name of chief executive or names of senior staff members (Optional information) 

## Exemptions from disclosure 

## Reason for non-disclosure of key personnel details 

## Other optional information 

Prepared by: Andrew Elliott Trustee and Treasurer Hart Village Hall 10 March 2024 

Page 8 



04/06/2024 



Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

Give here brief details of any items that the examiner wishes to disclose. 

Page 2 



## HART VILLAGE HALL ASSOCIATION 

## RECEIPTS AND PAYMENTS ACCOUNTS 

## FOR THE YEAR ENDED 31 DECEMBER 2023 

|||2023|2022|
|---|---|---|---|
||Unrestricted<br>funds|Totalfunds||
|Receipts||||
|Leisure - Regular|7,227|7,227|5,176|
|Preschool - Regular|1,906|1,906|2,024|
|Exercise - Regular|6,401|6,401|5,506|
|Hall bookings and hire|5,936|5,936|7,523|
|Ticket sales|2,965|2,965|1,038|
|Donations<br>Bar and kitchen|118<br>2,152|118<br>2,152|290<br>2,531|
|General Income|88|88|=|
|Grants|-|=|8,245|
|Jubilee Grant|-|-|250|
||26,793|26,793|32,383|
|Payments||||
|Insurance|1,414|1,414|1,676|
|Water<br>Electric<br>Gas|864<br>1,830<br>2,488|864<br>1,830<br>2,488|761<br>1,717<br>2,360|
|Repairs and maintenance|3,264|3,264|1,257|
|Cleaning and caretaking|3,693|3,693|2,172|
|Caretaker honorarium|-|-|1,200|
|General<br>Fundraising Expenses|839<br>-|839<br>-|1,149<br>543|
|Donation|650|650|696|
|Printing, postage and stationery|213|213|95|
|Bar and kitchen|1,643|1,643|973|
|Wi-Fi|586|586|556|
|Hall Events|2,059|2,059|-|
|Accountancy|-|-|250|
|Bank Charge|455|455|306|
|Jubilee Grant|-|-|250|
|Cash exchange difference|134|134|0|
||20,132|20,132|15,961|
|Receipts less payments|6,795|6,795|24,364|
|Asset purchases|(3,548)|(3,548)|(6,778)|
|Receipts/Net (Expenses)||||
|Net movement in funds|3,247|3,247|17,587|
|Bank and Cash Account||||
|Brought forward|62,551|62,531|57,710|
|Carried forward|65,644|65,644|62531|
|Current Assets||||
|Bank current account|10,061|10,061|26,516|
|Cash|583|583|1,015|
|Investment|55,000|55,000|35,000|
||65,644|65,644|62,531|



Page 3 



## HART VILLAGE HALL ASSOCIATION 

## RECEIPTS AND PAYMENTS ACCOUNTS 

## FOR THE YEAR ENDED 31 DECEMBER 2023 

## Note of Fixed Assets 

||Net book||||Net book|
|---|---|---|---|---|---|
||value b/fwd|Additions|Disposals|Depreciation|value c/fwd|
|Hall and buildings|42,740|-|-|-|42,740|
|Improvements to hall<br>Fixtures and fittings|41,099<br>15,253|629<br>2,919|-<br>-|(5,454)<br>(1,687)|36,274<br>16,485|
||99,092|3,548|-|(7,141)|95,499|



These accounts were approved by the Management Trustees at a meeting held on and signed on their behalf by: 


**----- Start of picture text -----**<br>
P Hoy eS“ - Management Trustee ‘ PW depp: eee a<br>G SimmonsCa — - Management Trustee 6 ie Mae COC<br>A Hilton a a eae - Management Trustee a» a4 2f O2.91HY<br>**----- End of picture text -----**<br>


Page 4