Crigglestone Village Institute Charity Registered No. 510193
TRUSTEES REPORT 2020-2021
Charity’s name: Crigglestone Village Institute Registration number: 510193 Address: 36 High Street, Crigglestone, Wakefield, WF4 3EB
Trustees:
Are recruited from the 11 councillors of Crigglestone Parish Council at that time. Trustees do not receive any payment except legitimate reimbursement of expenses incurred.
Structure:
The Parish Council Clerk/RFO oversees and the Deputy Clerk to the Village Institute carries out the required duties in line with best practice, along with the decisions of the committee.
Management committee:
5 committee members are appointed by Crigglestone Parish Council. They meet monthly except August. Members of the community are invited to join the management committee if they so wish.
Activities and objectives in the year:
To provide a safe and effective communal space that promotes inclusivity and addresses community wellbeing, through hosting events and hiring out of the space to a wide section of user groups. Regular maintenance checks are carried out and repairs and improvements are discussed annually or when the need arises.
Achievements and performance:
The centre achieves regular bookings from an array of user groups and community celebratory parties. As such, the year-end accounts show a regular break-even for this non-profit organisation. The feedback from users is always positive and shows their appreciation of having an accessible space in the community.
Financial Review:
The Village Institute has no debts. There has not been the need for a reserves policy as in previous years we have had few funds to carry forward. At the close of 2019/20 we carried forward £1,509. However, due to the Covid 19 support grants, the Village Institute now finds itself in a position of having a much larger carry forward requiring the implementation of a reserves policy. The principle of the Parish Council reserves policy will be applied, in that monies will only be spent on what they are allocated to. Financial internal controls are carried out quarterly whereby invoices and cash book are scrutinised for accuracy.
At the close of 2020/21 we carried forward £22,870.55, the unspent grant funding within the carry forward will be earmarked and spent as per the requirements of the grant funder.
The Charity confirms that during the financial year there were no incidents or other matters relating to the charity that should have been but were not brought to the attention of the Charity Commission.
There are no funds held as custodian trustee.
Sarah Knowles Clerk/RFO Crigglestone Village Institute
Chairman's report 2020 - 2021
The Village Institute has seen groups come and go as is the norm, but it is safe to say that any available slots do not stay that way for very long.
It is an absolute pleasure to see the diverse groups that enjoy the venue and more importantly respect it and take care of it, so that everyone benefits. We are extremely fortunate to have the car park to the rear as this certainly helps to alleviate the parking problems for our groups. Since the parking bumpers have been installed, we have seen a decline, thankfully, in the number of times the boundary fence has needed repairs.
All being well the new central heating installation will run far smoother and more efficiently than in the past which will help to reduce the fuel bills.
The developing situation with Covid 19 throws up uncertainties but it is hoped that we will be able to sustain whatever comes our way and the light at the end of the tunnel will be here as soon as possible. Thankfully, the Governments Covid Grants have helped towards the running /maintenance costs while the centre has had to be closed.
In closing my report sincere thanks and appreciation is conveyed to the Clerk Sarah Knowles for her commitment and organisation in the administration of the Village Institute.
Cllr Jackie Craven
Chairman to the Village Institute Management Committee
Crigglestone Village Institute
Bank reconciliation for the period April 2020 - March 2021
| Balance Brought Forward 1 April 2020: Add:Bank Receipts Less Bank Payments Balance Carried Forward 31 March 2021 |
32,622.63 11,261.98 |
£.p 1,509.90 21,360.65 |
|---|---|---|
| 22,870.55 | ||
| These cumulative funds are represented by: Unity Trust Bank Less: Unpresented Cheques:- Add: Uncleared Income: Balance Carried Forward as at 31 March 2021 |
||
| 22,870.55 | ||
| - | ||
| 22,870.55 |
Crigglestone Village Institute
RECEIPTS for the Year Ended 31 March 2021 Date Received From Details Opening Balance
1,509.90
BR
04/03/2020 Weight Watchers 04/07/2020 WMDC Covid restrictions support grant 07/13/2020 Lloyd Inv 884.20 07/15/2020 Kendrick Weds Yoga 07/17/2020 Credit Slip 297 07/27/2020 Farrar Crafty creatives 07/27/2020 Farrar Epilepsy 07/27/2020 Samaan Moo Music 07/28/2020 Mann Dancing 07/28/2020 Kendrick Weds Yoga 07/31/2020 Credit Slip 298 07/31/2020 Mantle Pilates 08/07/2020 Weight Watchers 09/07/2020 Rogers Zumba 09/09/2020 Internal transfer NIF Grant - Defibs x 2 09/09/2020 Internal transfer Capital Grant Fund - New external 10/05/2020 Samaan Moo Music 10/05/2020 Hardwick Baby sensory 10/06/2020 Bolton Calligraphy 10/06/2020 Rogers Zumba 10/06/2020 Kendrick Weds Yoga 10/15/2020 Hardwick Baby sensory 10/20/2020 Credit Slip 299 10/23/2020 Credit Slip 300 12/16/2020 WMDC Covid Restrictions support Grant 12/24/2020 WMDC Covid Restrictions support Grant 01/19/2021 WMDC Covid Restrictions support Grant 02/05/2021 WMDC Covid restrictions support grant 02/09/2021 Samaan Inv 888.20 02/11/2021 Bolton Inv 884.20 02/11/2021 Kendrick Inv 885.20 02/17/2021 Hardwick Inv 886.70 02/19/2021 HMRC JRS Grant 02/23/2021 Credit Slip 302 03/05/2021 WMDC Covid restrictions support grant 03/08/2021 Credit Slip 303 03/12/2021 HMRC JRS Grant
| Total | Fees | Grants | Other |
|---|---|---|---|
| 100.00 | 100.00 | ||
| 10,000.00 | 10,000.00 | ||
| 29.00 | 29.00 | ||
| 96.28 | 96.28 | ||
| 65.65 | 65.65 | ||
| 14.00 | 14.00 | ||
| 14.00 | 14.00 | ||
| 105.00 | 105.00 | ||
| 16.00 | 16.00 | ||
| 48.14 | 48.14 | ||
| 17.50 | 17.50 | ||
| 26.25 | 26.25 | ||
| 50.00 | 50.00 | ||
| 43.75 | 43.75 | ||
| 1,000.00 | 1,000.00 | ||
| 6,765.92 | 6,765.92 | ||
| 105.00 | 105.00 | ||
| 192.60 | 192.60 | ||
| 29.00 | 29.00 | ||
| 35.00 | 35.00 | ||
| 96.28 | 96.28 | ||
| 192.60 | 192.60 | ||
| 35.00 | 35.00 | ||
| 157.56 | 157.56 | ||
| 2,034.00 | 2,034.00 | ||
| 1,334.00 | 1,334.00 | ||
| 6,001.00 | 6,001.00 | ||
| 285.86 | 285.86 | ||
| 245.00 | 245.00 | ||
| 29.00 | 29.00 | ||
| 96.28 | 96.28 | ||
| 240.75 | 240.75 | ||
| 421.20 | 421.20 | ||
| 26.25 | 26.25 | ||
| 2,096.00 | 2,096.00 | ||
| 157.56 | 157.56 | ||
| 421.20 | 421.20 |
32,622.63 2,263.45 29,516.78 842.40
Crigglestone Village Institute PAYMENTS for the Year Ended 31 March 2021
| Date | Payee | Details |
BR |
|---|---|---|---|
| 04/06/2020 | Amanda Gordon | Salary | x |
| 04/14/2020 | British Gas Trading | electric bill | x |
| 04/24/2020 | Gazprom | Gas bill | x |
| 05/06/2020 | amanda Gordon | salary | x |
| 05/11/2020 | Business Stream | Water bill | x |
| 05/12/2020 | British Gas Trading | elelctric bill | x |
| 05/26/2020 | Gazprom | Gas bill | x |
| 06/10/2020 | Amanda gordon | Salary | x |
| 06/11/2020 | British Gas Trading | electric bill | x |
| 06/18/2020 | Gazprom energy | Gas bill | x |
| 06/30/2020 | Unity Trust bank | service charge | x |
| 07/06/2020 | Amanda Gordon | Salary | x |
| 07/13/2020 | British Gas Trading | electric bill | x |
| 07/17/2020 | HMRC | PAYE | x |
| 07/20/2020 | Gazprom | Gas bill | x |
| 07/22/2020 | SEB Systems | remote meeting instal | x |
| 08/04/2020 | Bragger | deposit refund | x |
| 08/07/2020 | Amanda Gordon | Salary | x |
| 08/11/2020 | British Gas Trading | electric bill | x |
| 08/17/2020 | Gazprom | Gas bill | x |
| 09/07/2020 | Amanda Gordon | Salary | x |
| 09/09/2020 | Edwards | cleaning bill | x |
| 09/09/2020 | Slingsby | Covid supplies | x |
| 09/09/2020 | Slingsby | Covid supplies | x |
| 09/09/2020 | Slingsby | Covid supplies | x |
| 09/11/2020 | British Gas Trading | electric bill | x |
| 09/18/2020 | HMRC | PAYE | x |
| 09/18/2020 | Made immaculate | Deep clean of VI | x |
| 09/21/2020 | Gazprom | Gas bill | x |
| 09/30/2020 | Unity Trust bank | service charge | x |
| 10/07/2020 | Amanda Gordon | Salary | x |
| 10/07/2020 | Slingsby | Covid supplies | x |
| 10/07/2020 | S knowles | expenses reimburse | x |
| 10/07/2020 | S Knowles | expenses reimburse | x |
| 10/12/2020 | British Gas Trading | electric bill | x |
| 10/19/2020 | Gazprom | Gas bill | x |
| 10/19/2020 | HMRC | PAYE | x |
| 10/19/2020 | G Bentley | VI Heating water leak | x |
| 10/19/2020 | SEB Systems | bollard installation | x |
| 10/19/2020 | Slingsby | parking bollards | x |
| 10/19/2020 | Slingsby | Covid supplies | x |
| 11/05/2020 | Business Stream | Water bill | x |
| 11/06/2020 Amanda Gordon | Salary | x |
|---|---|---|
| 11/09/2020 British Gas Trading | electric bill | x |
| 11/10/2020 Kirsty Barker | 2 weeks wages | x |
| 11/16/2020 Gazprom | Gas bill | x |
| 12/03/2020 GD Walker Gas care | Annual boiler service | x |
| 12/07/2020 A Gordon | Salary | x |
| 12/10/2020 Brititsh Gas Trading | Electric bill | x |
| 12/17/2020 Gazprom | Gas bill | x |
| 12/31/2020 Unity Trust bank | service charge | x |
| 01/06/2021 A Gordon | Salary | x |
| 01/11/2021 British Gas Trading | electric bill | x |
| 01/14/2021 S Mozer | expenses reimburse | x |
| 01/19/2021 HMRC | PAYE | x |
| 01/25/2021 Gazprom | gas bill | x |
| 01/29/2021 Business Stream | water bill | x |
| 02/08/2021 A Gordon | salary | |
| 02/09/2021 British Gas Trading | electric bill | |
| 02/15/2021 Gazprom | gas bill | |
| 03/11/2021 A Gordon | salary | |
| 03/12/2021 British Gas Trading | electric bill | |
| 03/29/2021 Gazprom energy | Gas bill | |
| 03/31/2021 Unity Trust bank | service charge | |
| ning Balance | 1,509.90 |
Opening Balance
| Admin | service | |||
|---|---|---|---|---|
| Total | Staf costs | Costs | Utilities | charge |
| 502.90 | 502.90 | |||
| 46.60 | 46.60 | |||
| 157.90 | 157.90 | |||
| 502.90 | 502.90 | |||
| 261.68 | 261.68 | |||
| 29.10 | 29.10 | |||
| 31.80 | 31.80 | |||
| 502.90 | 502.90 | |||
| 32.97 | 32.97 | |||
| 12.19 | 12.19 | |||
| 18.00 | 18.00 | |||
| 544.95 | 544.95 | |||
| 31.98 | 31.98 | |||
| 70.80 | 70.80 | |||
| 12.44 | 12.44 | |||
| 280.00 | 280.00 | |||
| 10.00 | ||||
| 516.85 | 516.85 | |||
| 24.81 | 24.81 | |||
| 12.19 | 12.19 | |||
| 516.85 | 516.85 | |||
| 175.00 | ||||
| 65.99 | ||||
| 107.94 | ||||
| 50.04 | ||||
| 26.53 | 26.53 | |||
| 58.80 | 58.80 | |||
| 300.00 | ||||
| 14.10 | 14.10 | |||
| 18.00 | 18.00 | |||
| 516.85 | 516.85 | |||
| 22.79 | ||||
| 54.23 | ||||
| 250.00 | ||||
| 37.55 | 37.55 | |||
| 82.45 | 82.45 | |||
| 88.60 | 88.60 | |||
| 95.00 | ||||
| 155.00 | ||||
| 393.50 | ||||
| 227.15 | ||||
| 30.42 | 30.42 |
| 516.85 | 516.85 | |||
|---|---|---|---|---|
| 39.38 | 39.38 | |||
| 221.60 | ||||
| 172.86 | 172.86 | |||
| 190.00 | 190.00 | |||
| 516.85 | 516.85 | |||
| 33.58 | 33.58 | |||
| 119.20 | 119.20 | |||
| 18.00 | 18.00 | |||
| 516.85 | 516.85 | |||
| 40.66 | 40.66 | |||
| 99.99 | ||||
| 81.60 | 81.60 | |||
| 185.56 | 185.56 | |||
| 10.13 | 10.13 | |||
| 516.85 | 516.85 | |||
| 35.18 | 35.18 | |||
| 318.66 | 318.66 | |||
| 516.85 | 516.85 | |||
| 34.70 | 34.70 | |||
| 168.88 | 168.88 | |||
| 18.00 | 18.00 | |||
| - | ||||
| 11,261.98 | 6,488.25 | 280.00 | 2,193.50 | 72.00 |
YPO
Misc
10.00 175.00 65.99 107.94 50.04
300.00 22.79 54.23 250.00
95.00 155.00 393.50 227.15
221.60
99.99
2,228.23 -
Crigglestone Village Institute Summary of Receipts and Payments Account to 3
Receipts:
Hirers Other (furlough x 4mths) Grants
2,263.45 842.40 29,516.78
Payments: Staff Costs Administration Utilities Service Charges Miscellaneous YPO
6,488.25
280.00 2,193.50 72.00 2,228.23
11,261.98 32,622.63
Opening Balance Closing Balance
1,509.90 22,870.55
34,132.53
11 March 2021
GRANTS RECEIVED 2020-2021 - INCOME & EXP
COVID BUSINESS SUPPORT GRANT 4/7/2020 Covid restrictions support grant 12/16/2020 Covid Restrictions support Grant 12/24/2020 Covid Restrictions support Grant 1/19/2021 Covid Restrictions support Grant 2/5/2021 Covid Restrictions support Grant 3/5/2021 Covid Restrictions support Grant Total Operational costs Additional Covid deep clean Cleaning costs Utilities Caretaker salary Covid requirements Capital Grant' funding overspend Capital works still to be actioned (works to the struct Toilet areas refurbishment inc patch up painting Total Remaining monies to be spent on provision of kitchen utensils and crockery Neighbourhood Improvement Grant (NIF) 9/9/2020 NIF Grant - Defibs x 2 Total WMDC Capital Grant Funding 9/9/2020 - New external doors and car parking bumpers 19/10/2020 Car parking bumpers installation 19/10/2021 car parking bumper purchase External fire doors Total HMRC Job Retention Scheme Grant (JRS) 02/19/2021 03/12/2021
Total
PENDITURE
----- Start of picture text -----
Budget Monies spent
10,000.00
2,034.00
1,334.00
6,001.00
285.86
2,096.00
21,750.86
£ 475.00
£ 2,193.50
£ 6,488.25
£ 753.91
£ 191.98
ture and exterior of the building)
11,350
21,750.86 £ 21,452.64
1,000.00
0
1,000 0
6,765.92
£ 155.00
£ 393.50
6,765.92 £ 548.50
421.20 421.20
421.20 421.20
----- End of picture text -----
842.40 842.40
Comments
175 Edwards, £300 Made immaculate. Floors, seating, toilets etc Gas, electric, water
remote meeting internet installation, hand santiser, paper towels, cleaning products, distance markers see below
to include more effective disabled and baby changing facility
Grant received in 2020-21. Original supplier/match funder withdrew offer to provide due to covid. Alternative supplier being sourced. still ongoing.
£6409.40 Grant received in 2020-21, but works not carried out until 2021-22 financial year. £191.98 over, due to increase in product costings to be taken from Covid Grant funding.
Cleaner/caretaker salary during covid Cleaner/caretaker salary during covid
Budget remaining
297.36 1,000 1,000 6,217.40 0 0
Diane Bn)wn Five Gables 5a Gunthwaite Lane Upper Denby Hudds HD8 8UL The Chairman- Jacqui Craven Crigglestone Village Institute Chaiity 1510112022 Dear Jacqui Craven. Chaimian of ts Trust. Inde ndent Examinerfs Re ort on the Accounts 2020-21 Cha ' Number 510193 Introduction An independent examination provKles an extem85 ck on accounts and can be carried out by a person with the relevant ability and experience, except where gross income exceeds £250,000. An examinab.on is a less onerous fonn of scrutiny than an audit arKI provides less assurance in temis of the depth of work which is to be carried out. An 8xaminer 18 only required to confjrm that no evidence has been found that suggests certain things have not been done by the Charity. The examiner is not acting as an auditor and so is not required to plan their work or thntify material fraud or to test the intemal financial controls in operation. An important factor carying out an independent examination is to ensure that there is no conflict of interests and that l am not involved in the administration of the Charity. l am the Intemal Auditor of the Parish Council and as suth I can prove my Independen and objectivity. There would t* no orcumstances that would reasonably lead to the percepb.on that l am not irKlependent. This is the first tim8 that the Charity has had an independent examination as the income receNed by the Charity has been below £25,000. The level of income increased in 2020121 because of the reIpt of Covid support grants received totalling £21.750.86. I looked at the 2020-21 Finance Rewt and considered it to be satisfactory and gave a good oveNew of the financial year being examined. The main income reiVed in the year being examined was grant fvnding. Separate ledgers had been maintsined for the grant fijnding for both incc)me and expenditure. At the year end there was a closing balance of £22.870.55 of which £11.350.00 is the carry forward from the Covid Support Grants and will be eannarked as such. All expenditure allocated to the grant has been noted and the earmarked funds will be spent as per the grant regulations. I have discussed thss Sarah Knoe$ the Clerk and RFO of the Parish
Counol who ststed that the Parish Counol Reserve Policy guidelines will be used to monitor the spend. The Trustees a to use these funds to cary out a refurbishment of the Village Institute toilets and quotes for this work are being obtained. The regulations of the Covid Support Grant are based on need and if the Village Institute did not need them then they would not have been accepted. I sample checked involS throughout the year and fourKI them to be reasonable and for legrtirnate charity expenditure. There is a good audit trail for transactions, and I could dearly see from the bank statements that the year end balances totalled £22,870.55. The previous year erKI closed with an amount of £1.509.90. The increase was mainly because the Charity received Govemment Pandemic support grants. I compared the trustees annual report with the accounts and found that the report was consistent with my findings and there ¥Ere no matters arising that I consider should be brought to the attention of the Charity Commission. I verified that" Records are kept which support the accounts and are complete. The accounts'ng records were up to date and were readily available. The accounts'ng reCrdS provided the basic infonnation from which the financial year can be ascertained, not only at the yearnd but also on any selected date. The accounb.ng records contained detsils of all momy received and spent and the nature of the transaction. Polici The Charity has both Stsnding Ordets and Financial Regulations ¥thich are based on those of the Parish coun1. and I fourKJ them to be adequate. l examined the Charities Constitution which was dated 2019. The Village Institute does not have a separate Asset Register from that of the Parish Council and I recommend that one should be implemented. Conclusion Having read the guidance for an Independent examination I can state that the accounts presented to me were adequate and provided the financial information necessary. I WOU like to thank Sarah Knowles, for her help during the Independent examination process and wish the Charity all good wishes for trje future. IndepeNlent Examiner Dia Signature............................. IS.1.202