As Chairman of The mellor and District Community Association ], I am pleased to present the annual report for the year, highlighting the significant achievements, financial health, and community support initiatives undertaken by our charity. Our focus this year has been on continuing to strengthen our community engagement, ensuring financial sustainability, and improving the facilities available to all users.
Community Engagement and Support
One of the key achievements this year has been the continued success of our community outreach programs. Through innovative partnerships and collaborations, we have successfully maintained strong engagement within the local community. A notable success has been the trial of the donation-based usage model for our Hall. This initiative, involving the Children’s Club and Walking Football sessions, has proven to be an effective way to make the Hall available to a wide range of people while covering the costs of its hire.
Generosity from participants, combined with Gift Aid contributions, has not only helped cover the expenses associated with Hall use, but has also ensured that the facility remains accessible to everyone, regardless of financial background. This model is a testament to the ongoing commitment of our users to the sustainability of the space and its purpose.
Facility Improvements
In line with our commitment to maintaining and improving the facilities we offer, we are delighted to report on the successful replacement of the Hall’s floor, funded by the insurance claim following a flooding incident. This improvement was managed by the MCA, who have overseen the work with great care. Importantly, the cost of the floor replacement was covered by the Parish Council's insurance claim, ensuring that the charity's resources were preserved for other priorities.
Additionally, the installation of new windows in the Hall has significantly improved the building's energy efficiency and aesthetics. This refurbishment, while enhancing the comfort of those using the space, also aligns with our long-term goals of reducing operating costs and ensuring the Hall remains a welcoming environment for all.
Financial Health
Our financial health remains strong. The success of our donation-based model, combined with the generosity of our users and the Gift Aid contributions, has contributed to the charity’s financial sustainability. The Parish Council’s insurance claim for the floor replacement, alongside other strategic cost-saving measures, has allowed us to ensure that our resources are directed towards our core mission rather than unforeseen costs.
Our accounts show a positive balance, with income generated from donations and Hall usage exceeding operational costs. We continue to carefully monitor our financial position to ensure the long-term viability of the charity, with a focus on maintaining transparency and accountability.
Conclusion
This year has been a period of great progress for our charity. We have seen improvements to our facilities, increased engagement with the community, and a solid financial foundation. We are proud of the achievements made, but we are also excited for the future as we continue to support our local community and make the Hall a space that is available to all. We remain deeply grateful to our supporters, volunteers, and the Parish Council for their continued commitment to the charity's mission.
I look forward to building on these successes in the coming year, ensuring that we continue to serve the community effectively and sustainably.
Paul Andrew Wallace Chairman, THE MELLOR AND DISTRICT COMMUNITY ASSOCIATION 510067 20th of october 2023
The Outside Office Give your Business a helping hand 16 Stoneyhurst Avenue Burnley BB10 4NL Tel: 07855082188 admin@theoutsideoffice.co.uk www.theoutsideoffice.co.uk
To Mellor and District Community Association Paul.andrew.wallace@gmail.com
18[th] November 2024
Report of Full Audit of Mellor and District Community Association
A full audit was undertaken from 1[st] April 2022 to 31[st] March 2023.
All income and expenditure were well presented with evidence, and all is correct in keeping with the CAF Current account statements. There have been some larger amounts of spending carried out in this year. Work has been carried out on building projects. These have been a new kitchen, new windows and air conditioning in the main hall. Evidence of all building projects has been well presented and in keeping with the presented bank statements. The Balance sheet is presented and correct in keeping with the bank also.
Not all Santander bank statements were accessible for the year. This has been followed on from the previous year’s change in clerks. We do have access to some of the months which enables us to pinpoint a correct balance in time, and along with evidence of income and expenditure flowing through the Santander account has been reconciled the bank in the accounts. Although this problem has not been completely resolved, I can see that most of the money has now been moved over to the CAF account. As recommended in last years audit.
The security of the banking is good having a dual signatory system on all expenses. For larger purchases these must be presented at the governing meetings and signed off before cheques can be issued.
Recommendations
The accounts were well presented and easy to follow. I do however recommend that bank transactions are moved to the CAF Current Account until the problem with the Santander Account can be made accessible with the necessary changes of significant persons connected with the account as already started to be actioned in this years accounts.
Diane Harvey The Outside Office
Mellor and District Community Association
Balance Sheet
Year Ended 31st March 2023
| CURRENT ASSETS | 2023 2022 |
|---|---|
| Santander Account CAF Current Account CAF Deposit Account Cash In Hand total |
£1,454.72 £28,927.00 12046.67 7,409.00 25.54 3,453.50 22 22 £13,548.93 £39,812 |
| CURRENT LIABILITIES Defibilator Reserve |
569 569 |
| NET CURRENT ASSETS | 12,980 39,243 |
| FINANCED BY Unrestricted Funds Restricted Funds |
12,980 39,243 569 569 £13,548.93 £39,812 |
Mellor and District Community Association
Income and Expenditure Account
Year Ended 31st March 2023
| Income | 2023 | 2022 | |
|---|---|---|---|
| Donations | £22.85 | £70.00 | |
| £0.00 | £5,000.00 | ||
| Grants Received | £26,400.00 | 10000 | |
| Solar Feed In tariff | - FIT | £1,401.91 | 8420 |
| Fundraising EVENTS PROFITS | £1,759.05 | 1435.78 | |
| Room Hire Charges | £17,937.68 | 0 | |
| gas and elec refunds | £3,230.87 | 11535.7 | |
| Cheques deposits | £2,547.50 | 546.66 | |
| unknown cheaques | 1495 | ||
| Interest | £57.67 | 0.50 | |
| Charge my street- | Electric car charging | £382.08 | £38,503.64 |
| Total Income | £53,739.61 | ||
| Expenses | |||
| grant finding fee | £1,620.00 | 1000 | |
| Building Project costs | £51,746.86 | 4424.25 | |
| Rates & Water | £534.01 | 260.35 | |
| Light and Heat | £8,302.32 | 3059.54 | |
| Telephone and Internet | £935.33 | 600.65 | |
| Printing and Stationery | £0.00 | 0 | |
| Sundries | £0.00 | 341.4 | |
| Cleaning-Hall manager/ services (sanitr | £9,798.64 | 5402.7 | |
| Annual Licences and Inspections | £441.64 | 841.28 | |
| Repairs and Maintenance | £2,889.99 | 4453.5 | |
| Bank Charges | £72.00 | 96 | |
| DEFIB COSTS | £0.00 | ||
| INSURANCE | £658.36 | ||
| Events costs | £2,756.80 | 172.4 | |
| REFUNDS GIVEN | £246.00 | ||
| Total Expenses | £80,001.95 | 20652.07 | |
| Net Profit /(Defecit) for the Year | -£26,262.34 | £17,851.57 |
Mellor and District Community Association
Statement Of Financial Activities
Year Ended 31st March 2023
| unrestricted funrestricted 2023 total Funds Funds Funds |
|||||
| Income Voluntary Income £23 £0 £23 Activities for Generating Funds £1,759 £0 £1,759 Income from Grants £26,400 £0 £26,400 Community Hall income £25,558 £0 £25,558 Total Income £53,740 £53,740 |
|||||
| Expenses | |||||
| Building Projects £51,747 £0 £51,747 Community Hall £26,635 £0 £26,635 Grant Finding fee £1,620 £1,620 £80,002 £80,002 Net Income -£26,262 £0 -£26,262 |
|||||
| Reconcilliation of Funds Total Funds Brought Forward £39,812 £569 £40,381 |
|||||
| Total Funds Carried Forward | £12,980 | £569 | £13,549 |
2022 total Funds £70 £23,420 £15,014 £38,504
£4,424 £15,227 £1,000 £20,651 £17,852 £569 £39,812