CARDIGAN COUNTY AGRICULTURAL SHOW SOCIErY ANNUAL REPORT AND ACCOUNTS FOR THE PERIOD 01 JANUARY 2023 TO 31 DECEMBER 2023 CHARITY COMMISSION REFERENCE NUMBER 509960 D M B DAVIES UMITED AccouKfANTS
CARDIGAN COUNTY AGRICULTURAL SHOW 50CI CONT Pa8e Trustees Report Significant Infonnation Trustees, Responslblllty for the Account5 Independent Examlnerfs Report to the Trustees Statement of Financial Activities Balance Sheet 7-11 Notes to the Accounts
RDIGA OUNTY GRICUL RAL SHOW The Trustees present their report and the Accounts for the perlod 01 January 2023 to 31 December 2023. Develo ments Artlvltle5 and Achlevements durfn the ear The Trustees would Ilke to thank the volunteers who help to make the Annual Show such a success, these include field stewards, gate stewards, car parking stewards, Reactive First Aid, organisers of the Cookery, Craft and Horticultu competitions. The Trustees also appreclate the loan of machlnery and equipment from Show Committee Members and the local farmln8 community. Flnandal Actlvltles an Affalrs The Trustees are satlsfied with the Financlal Results for the perlod 01 January 2023 to 31 December 2023. A surplus of £158,380 was shown for the year. This was made up of £49,710 from Investment income, £2.116 from other income, and a fluctuation galn of £139,423 In respect of the Investments made with HSBC Premier Discretlonary Mana8ement Portfolio. Annual expendlture had remalned under control and It is proposed to keep costs to a minlmum for the Immediate future. Approved by the Trustees on ok) zcQ*. and signed on thelr behalf by: {SIGNATUREj (SECRETARY/DIREeToR)... k) i LL!A¢K4 . {NAME}
CHARITY COMM155ION REFERENCE NUMBER: 509960 RDIGAN COUNTY AGRICULTURAL SHOW SOCIETY SIGNIFICANT INFORMATION The Association was established under a Trust Deed dated 6 March 1980 in order to promote and advance for the benefit of the public, agriculture, horticulture and forestry and to promote the improvement of livestock, and the prevention and eradication of diseases in animals useful to man and in particular in the area of Cardigan and District. RE IDENT: Mr Morlais Davies, Penparc. OFFICERS: Chalrman: Mr Kelth Davies, Penrallt, Llechryd. General Secretary: Mr5 Delyth Willlams, Neuaddlwyd Uchaf, Ciliau Aeron, Lampeter and Miss Angharad Davies, Bwthyn Y Wennol, 7 Clos Y Gwyddil, Ferwi8. Treasurer: Mrs Margaret Morris, Penrallt, Llechryd, Cardlgan. TRUSTEES: Mr E Edwards, Awel Y Frenni, Crymych; Mr L Jones, Ty Gwyn, Ferwi8, Cardigan; Mr G Lewis. Frondeg, Ferwi& Cardigan; MrJ J Williams, Harddfan, Ferwig Road, Cardlgan,. Mr W A J Evans, Rh05twrach. Brynberlan, Crymych. ADVISERS Bankers: Barclays Bank plc, High Street, Cardigan. Accountants: D M B Davies, Broyan House, Priory Street, Cardigan, Ceredigion, SA43 IBZ. Sollcltors: Messrs George Davies and Evans, Grosvenor Hill, Cardi8an.
CARDIGAN COUNTY AGRICULTURAL SH wso IETY Tru IBIUTY F Charlty Law requlres the trustees to prepare financial accounts for each financial year which Eive a true and fair view of the state of affairs of the charity and of its Incomlng resources and application of resources for that period. In preparing those financial accounts the trustees are requlred to: select sultable accounting policies and apply them consistently. make judgements and estimates that are reasonable and prudent,. prepare the financial accounts on the going concern basls unless It 5s Inapproprlate to presume that the charity will continue in operation; to value assets and liabilities in accordance with the Statement of Recommended Practlce Accountlng by Charities. The Trustees are responsible for keeping proper accounting records which are sufflcient to show and explaln the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Society, and to enable them to ensure that any statements of account comply with the requirements of the Charities Act 2011. They are also responsible ft>r safeguardlng the assets of the charity and hence for takin8 reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CARDIGAN COUNTY AGRICULTURALSHOW soaETY I report to the trustees on my examlnation of the accounts of the Cardigan County Agricultural Show Society for the period 01 January 2023 to 31 December 2023. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible forthe preparatlon of the accounts in accordance with the requirements of the Charities Act 20111'the Act,). I report in respect of my examination of the Trust's accounts carrled out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examinees Statement I have completed my examination. I confirm that no materlal matters have come to my attention In connection with the examination glvlng me cause to believe that in any material respect'.- l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord wlth those records; or 3. the accounts do not comply with the applicable requlrements concerning the form and content of accounts set out In the Charities (Accounts and Reports) Re8ulations 2008 other than any requirement that the accounts glve a 'true and fair view, which Is not a matter consldered a5 part of an independent examlnatlon. I have no concerns and have come across no other matters In connection with the examinatlon to which attention should be drawn In thls report in order to enable a proper understandlng of the accounts to be reached. D M B DAVIES LIMITED Accountants Broyan House Priory Street CARDIGAN Ceredigion SA43 IBZ DATE: ........
Show Societ Statement of Financial Activitles ri December 2023 Notes General Funds 2023 2022 INCOME Donations and Subscriptions Income from Agricultural Show Investment Income Other Income 2,654 27,204 49,710 2,116 81,684 2,654 27,204 49,710 2,116 81,684 2,650 49,293 23,891 4,461 80,295 Asset Management Fluctuation Gain 139,423 139,423 221,107 221,107 80,295 EXPENDITURE Management and Adminlstratlon Dlrect Charltable Expenditure 20,070 42,657 62,727 20,070 42,657 62,727 24,144 65,754 89,898 Asset Management Fluctuation Loss 226,574 316,472 62,727 62,727 NET INCOMING RESERVES 158,380 158,380 (236,177) Total Funds Brought For4vard 2.408,890 2,408,890 2,645,067 Total Funds Carried Forward 2,567,270 2,567,270 2,408,890
Cardi an Coun ricultu Balan Sheet As At 31 December 2 2023 2023 2022 2022 FIXED ASSErs: Tangible assets Notes 14,775 17,382 CURRENT ASSErs: Investments Cash at Bank and in Hand 2,356,749 196,647 2,553,396 2,169,671 237,545 2,407,216 CREDITORS: Amounts falling due withln one year io 901 15,708 NET CURRENT ASSETS: 2,552,495 2,391,508 TOTAL ASSETS LESS CURRENT LIABILITIES: 2,567,270 2,408,890 FUNDS 11 2,567,270 2,408,890 Approved bythe Trustees on '0& 03. Z&W and signed on their behalf by ( C1ALETrI Trustee) The notes on pages 7 to 11 form an itegral part of these accounts.
oun ricultural Show Socie Notes to the Accounts l Janua 2023 to 31 December 2023 For I ACCOUNTING POLICIES Basls of Accountlng, These Accounts have been prepared on the basis of historic costs in accordance with Accountln8 and Reportlng by Charities- Statement of Recommended Practice (SORPI, wlth Accounting Standards and with the Charities Act 2011. Income. Donations are accounted for when received by the Soclety. Other Income is accounted for on an accrual basis as far as it is prudent to do so. Glfts In Klnd. The Charity recelves the benefit of work carried out by volunteers, and receives the use of some facilities and equipment without charge. No value Is placed on these items. Where the benefSt extends over several periods, in which case they are valued and included in the Balance Sheet at a reasonable valuatlon. Depreclation of tangible assets Is provSded at the followin8 annual rates In order to write off each a55et over its estimated useful Ilfe: Plant and Equlpment 15% reducing balance 2 DONATIONS AND SUBSCRIPTIONS Donatlons and Subscriptions include subscriptions received from members as well as other donations. 31N OME FROM AGRICULTURAL SHOW 023 2022 Trade Stands Gate Recelpt5 & Catalogue Sales Sponsorship and Advertising Entry Fees Field Rights and Concessions Catalogue Sales Misc Income Craft and Food Hall/Horticultural Section Welsh Gov Grant 6,553 2,272 5,924 26,855 2,122 4,338 4,500 420 1,258 1,485 2,391 49,293 4,641 5,125 2,132 2,331 250 27,204
Cardi an Coun ricultural Show societ Notes to the Accounts the Perlod 01 Janua 2023 to 31 December 2023 4 INVESTMENT INCOME 2023 Deposit Account HSBC Premier Discretionary Management Interest Dividends 2,054 241 62,846 64,900 15,190 49,710 62,846 63,087 15,190 47,656 Less Net Investment Income HSBC Charges 5 OTHER INCOME Show Dlnner Income YFC Evening Event HSBC Interest refund Outstanding Cheques Written Back 1,841 2,620 2,116 2,116 4,461 6 MANAGEMENT AND ADMINISTRATION General Secretary- Honorarlum Treasurer Honorarlum Horticulture Secretary Honorarlum Cookery/Crafts Secretary Honorarium Donations Sundry Expenses: Security- Field Bus Hire Accountants Fees Depreciation - Plant and Equipment Barclaycard Fees London Stock Exchange Identity Fee Meeting Room - Ladies, Committee Refunds 11,375 1,750 300 300 2,375 10,201 1.750 300 3W 7,300 350 540 3,067 1,140 2,607 117 26 78 30 228 24,144 19,990
Cardi an Coun how ie Notes to the Accounts For the Perlod 01 Janua 2023 to 31 December 2023 2023 2022 7 DIRECT CHARITABLE EXPENDITURE Prize Money & Floats Hire of Tents Refreshments Judges Expenses {including B&B) Public Address System Postage Printing, Stationery, PhotO8raphy, Cups & Rosettes Advertlslng/Slgns WIFI Scaffoldin8nollets Course Building Affillatlon Fees Show Ambassadors Show Dinner Insurances Hlre of Fleld Fenclng and Tree Felling- Show Field Cookery Demo Display Events Show Materials/Slgns etc & Fleld Expenses/Barriers Waste management Cookery & Crafts Ambulance Service Evening Entertainment YFC Catering Computer/Website Expenses Traffic Control Signs/Advice Misc Show Expen5es- ASAO Flowers- Display/Floral Gifts Refunds Sundry 4,133 (1,3661 60 289 12.059 14,808 747 1.068 2,700 306 7,273 899 316 6,665 914 1,398 450 144 300 2,183 2,281 3,000 1,062 300 300 6,309 266 465 660 200 loo 1,834 3,000 355 210 71 480 I,ioo 371 2,201 2,256 1,150 204 2,584 1,092 90 74 247 448 19,254 730 451 42,737 65,754
10 Cardl an Coun ricultural Show sle Notes to the Accounts For the PerSod 01 Janua 2023 to 310ecember 2023 8 INVESTMENT- PREMIER DISCREfioNARY MANA EMENT 31 December 2022 - Balance Brou8ht Fonvard 2,169,671 Income Received: Interest Dividends 62,846 62,846 15,191 Less: Net Income Charges 47,655 2,217.326 Valuatlon at 31 December 2023 2,356,749 Fluctuatlon Gain/(Loss) at 31 December 2023 139,423 9 TANGIBLE FIXED ASSETS Plant and ul Total COST: At 31 December 2022 54,510 54,510 DEPRECIATION: At 31 December 2022 Char8e for year @ 15% At 31 December 2023 37,128 2,607 39,735 37,128 2,607 39,735 NET BOOKVALUE: At 31 December 2023 14,775 14,775 At 31 December 2022 17,382 17,382
11 Cardi an un ural Show Socie Notes to the Acc 01 Janua 2023 to 31 De unts or th Peri 10 CREDITORS: Amount5 Fallln Due Wlthin One Year 2023 2022 Trade creditors Accrued expenses 14,808 900 15,708 901 901 11 FUND GENERAL 202 2022 FUND£ At 31 December2022 Incoming Resource for the Year Outgolng Resources for the Year At 31 December 2023 2,408,890 221,107 162,7271 2,567,270 2,408,890 221,107 162,7271 2,567,270 2,645,067 80,295 1316,472) 2,408,890 Represented by: 202 2022 Tanglble Assets Net Current As5et5 14,775 2,552,495 2,567,270 17,382 2,391,508 2,408,890 12 COMMITMENTS AND CONTINGENT LIABILITIES In the opinion of the Trustees, there are no commitments and Contlngent Llabllities in existence at the year end.