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2021-03-31-accounts

Acton Bridge Community Association (ABCA) ABCA

Acton Bridge Community Association (ABCA)

Trustees Annual Report

For the Year ended 31st March 2021.

Page 1 of 17

Table of Contents

Contents

Acton Bridge Community Association Trustees and contacts .................................................................................. 3 Governance and Management ................................................................................................................................................ 4 Objectives and Activities .......................................................................................................................................................... 5 Achievements and Performance ........................................................................................................................................... 6 Annual Report of Acton Bridge Tennis Club ..................................................................................................................... 7 Annual Report of Acton Bridge Bowling Club .................................................................................................................. 8 Treasures Report and Financial review ............................................................................................................................. 9 ABCA Consolidated Accounts for the year ended 31 March 2021. ...................................................................... 10 Acton Bridge Tennis Club – Accounts to 31[st] March 2021 ...................................................................................... 13 Acton Bridge Bowling Club Accounts to 31st March 2021 ...................................................................................... 14 Independent Examiners Report ......................................................................................................................................... 15 Trustees Declaration ............................................................................................................................................................... 16

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Acton Bridge Community Association Trustees and contacts

Address:

Acton Bridge Community Association Parish Rooms Hill Top Road Acton Bridge Northwich Cheshire CW8 3RA

Trustees:

Mr. Robert Holt Chairperson of Acton Bridge Parish Council Mrs. Selina Rooney Chairperson of ABCA Mrs. Gill Spanton Secretary Mr. Peter Hurst Treasurer Mr. Steve Sharpe Chairman of Bowls section Mr. Peter Richards Chairman of Tennis section

Charity Commission Number: 509825

Bankers:

Lloyds Bank Group 35 High Street Northwich Cheshire CW9 5DD

Cambridge and Counties Bank Charnwood Court 5B New Walk Leicester LE1 6TE

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Governance and Management

th ABCA is governed by a Constitution, dated 20 May 1997.

Membership of ABCA is in three categories.

A management committee manages the affairs and day-to-day operation of ABCA. This committee consists of an honorary officer who is the chairperson of Acton Bridge Parish Council, representatives of full members, representatives of the sub sections, and up to two representatives of junior members. The committee retires annually but shall be eligible for re-election.

The AGM appoints officers to run ABCA, these are: chairperson, treasurer, secretary, and any other officer that the management committee see as necessary for ABCA’s effective operation.

Each year an AGM is held to receive the annual accounts and reports, to appoint officers, accept resignations, elect representatives, appoint an independent examiner, and to discuss any business as notified to the management committee three weeks prior to the meeting.

The constitution specifies rules and procedures for the management and maintenance of the charity’s funds to conform to the Charity Commission’s recommended practice and guidelines.

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Objectives and Activities

The objectives of ABCA shall be to

The Bowls and Tennis groups are self-sufficient through their membership and maintain their own facilities.

Page 5 of 17

Achievements and Performance

CHAIR’S REPORT 2020-2021

What a strange year this has been for us all. Without the help and support of the committee and its members we would not be where we are today, looking forward to a positive year ahead.

This year has been incredibly challenging due to the restraints of the Pandemic. This time last year we were in the early stages and we soon realised that it was not going away. Trustees and members of the committee have worked well together to put procedures in place to make the Parish rooms and the facilities safe from covid. This took a great deal of time and effort and I would like to thank Peter Hurst, Bob Holt, Bob Heaton, Veronica Oliver and Gill Spanton. A special thank you also to Caroline Hand who has made sure that the cleaning procedures were maintained.

Trevor & Sam Brocklebank and their volunteers continued with their work keeping the village WHATSAPP going for the vulnerable and the elderly people of the village. Thank you to all involved. I am sure all residents were very appreciative.

Our income from the user groups and room hire almost dried up with the exception of preschool as this was permitted. Fundraising was limited to the 300 club; this involved a different format with direct payments. We did not sell as many shares but under the circumstances we were pleased with the outcome. Thank you to Bob and Margaret Holt for continuing to run the 300 club. We also obtained Government’s business support grants which helped us to pay our bills and maintain the property.

While the rooms have been closed Bob Heaton has continued to make his through weekly checks and has supervised any contractual works carried out such as a new boiler and electrical supply to the bowls pavilion and he has kept the grounds in good order. We really are grateful to Bob for his time and his diligence.

We are sorry to say goodbye to our Vice Chair Jane Evans who has moved to Oxfordshire to be nearer to her daughter and her family. Jane been totally committed to ABCA since she moved into the village, Jane was Chair before I took over, just one of her many roles. We will all miss her greatly. As a thank you a presentation took place at the village rooms socially distanced. I am sure that she will be soon get involved in her new community we wish her well.

Kiera Edgerton continues to edit and publish our informative newsletter. keeping us all up to date with the goings on in the village! Thank you all who are involved with content and delivery it is much appreciated.

Keira has also taken on the role as administrator for the Acton Bridge website and is continuing to develop the site. Veronica Oliver looks after the contents for Acton Bridge Village Facebook, also a good way of keeping the village informed. Thank you both.

As a village we have been unable to enjoy our usual programme of social events, However Tim Fowler managed to source a Christmas tree, it was decorated and a distanced light switch on brought some festive cheer to the village.

This pandemic has put many obstacles in our way. We have been unable to hold our regular committee meetings in the hall and have used Zoom. Our IT skills have greatly improved! Some of the user groups have not returned due to the restricted numbers. Hopefully once the restrictions are lifted in June 2021 they will resume. The user groups that did return were limited in numbers and had to follow strict cleaning schedules. It was great to see the rooms, Tennis courts and bowls pavilion brought back to life.

Our Community has certainly pulled together during this Covid pandemic, I feel very privileged to be part of Acton Bridge Community Association but without the help of the other committee members giving up their time and sharing their knowledge it would make my job exceedingly difficult indeed. So, a big thank you all for your friendship and support.

Selina Rooney Chair

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Annual Report of Acton Bridge Tennis Club

The past year has clearly been severely disrupted by the Covid outbreak and National lockdowns starting in March 2020.

For much of the past season the courts have been locked and no play has been allowed in accordance with Government guidelines. While we were able to open the courts for restricted play during some summer months the season has in effect been non existent with it affecting all elements, membership, league matches and coaching.

After discussion with ABCA board it was agreed that the tennis club should not provide its usual annual contribution to ABCA funds and this was greatly appreciated. This gesture has allowed the tennis club to announce to all its existing members that no fees will be charged for the 21/22 season which has been very favourably received.

The courts remain in good condition and we are now promoting the Club looking for new members as we emerge from Covid and play is again allowed.

Two of the committee tended their resignations last season due to relocation and we urgently require new committee members to assist with the work of the committee and to inject new impetus into an ageing group.

I would like to thank my fellow committee members for their efforts and support in keeping the club operating and providing excellent facilities for our members.

Peter Richards

Chair

Page 7 of 17

Annual Report of Acton Bridge Bowling Club

2020 proved to be a difficult year for Acton Bridge Bowling Club. With the number of lockdowns, and not being able to play for a number of months. Some members who have been isolating unable to play for over 12 months and are looking forward to return in the near future.

In spite of the difficulties we have faced, the club has grown, with several new members joining us. As a club we are very excited about the forthcoming 2021 summer season which promises to deliver some great competitions and bowling in Acton Bridge Bowling Club.

With the new Club house and electricity fully working we have a great asset that will help in open days, fun days, competitions, when the current restrictions are lifted, we will then be able to enjoy the facilities.

There has been a lot of work done through the year to tidy around the club, especially hedges and trees. We would like to thank ABCA and Bob Heaton who made some of this happen, with Bob cutting the conifers lower to allow light and stop the trees affecting the green. The green and area are looking very good, and we thank all those members who put in the time to make this happen.

With membership looking strong, and now able to play again, we are looking forward to the competitions being able to happen this year with many members already putting their names down it looks like a great year in prospect.

We are always looking forward to new members joining us all standards are welcome. Our website has been good for new members finding us. Even if people have never played there are always members willing to show new members how to play.

Steve Sharpe Chairman

Page 8 of 17

Treasures Report and Financial review

From a financial viewpoint, the year has been like no other. The restrictions forced on us by the COVID pandemic, and the closure of the Parish Room significantly impacted our income streams. User group income collapsed to 15% of last years, there were no social events organized by ABCA. Proceeds from Private room hire dried up. The 300 Club was re-organized on a revised model, allowing for direct purchase of shares and payments and the need to minimize personal contact. It raised £950, only £80 down on last year. In the circumstances an excellent result.

Only the Pre-school maintained its operations when it was permitted to. They were the main source of rental income in 2020.

Fortunately, however, ABCA has benefited from generous government COVID business support grants. In the year, six allocations have been made amounting to more than £18000. These have more than contributed to the loss of income, and we have finished the year with a surplus of £14,670, in contrast to last years’ loss of £2219. With the lifting of restrictions on the use of the Parish Rooms and the return to ‘normality’, this surplus will be used to promote hire and usage of the parish rooms as well as promoting community events within Acton Bridge. ABCA has waived the annual contributions from Bowls and the Tennis sections to provide some relief in financing their activities.

We spent over £6550 on capital items, most notably the provision of a power supply to the Bowls pavilion, we were assisted in this by Sport England which awarded us a grant of £2000. In December, our second CH gas boiler failed and had to be replaced, costing over £2000. There remains outstanding the replacement of dilapidated roof cladding to be completed in the second quarter of 2021, this will be part financed by a CWAC grant and a contribution from our Parish Council.

So, ABCA’s Bank and cash balances as at end year amount to £66413, an increase of £15,172, compared to a decrease of £2219 on the year. This is an exceptional amount. Of these funds £20,000 are held on deposit with Cambridge and Counties bank on favorable terms. The interest received last year amounted to £345.

Our consolidated funds amount to £81,258. Of these, £42961 is in ABCA unrestricted general funds, and the amounts in restricted funds are: Tennis £24,154, and Bowls £11,143. This year both the Tennis section and the Bowls Section were in surplus, and both were significantly impacted by COVID restrictions. Their accounts are shown separately in this report.

Regarding Expenditure, much of the expenditure relates to the cost of utilities, cleaning, ad hoc maintenance, repairs, and insurance, and for each item, the spend is slightly lower than last year, reflecting the lack of use of the Parish Rooms. COVID related expenses amounted to £1235.

Day to day expenditure to maintain the upkeep of the Parish Rooms amounted to just under £7000, capital works as stated above to just over £6500, together they amount in 2020/2021 to £13519, only 7% less than last year’s outturn of £14572. This rate of annual expenditure falls comfortably within our reserves policy of holding funds to represent 1 year’s expenditure.

Mr. David Hall ACIS has independently examined the accounts. His statement is included as an integral part of these accounts.

Peter Hurst FCMA CGMA Treasurer

Page 9 of 17

ABCA Consolidated Accounts for the year ended 31 March 2021.

Page 10 of 17

Section B Statement of assets and liabilities at the end of the period Unresththed funds toneare51£ Restrfeted funds fleare£ EndO%M￿enI frjnds tonearesi£ B1 Cashlunds BaNKaccount 22,922 23452 PÈttyca Totai¢ash funds 32.961 23.452 retppFs &nd PByThpn1 Unresirf¢ted funds toneaiest£ Restrfeted lunds nearesi£ EndoThent funds nea￿$1£ Dètails Pr• school arr•ars of Room rental fees Cambridg• and Counti•5 Bank B2 0th6r mon8tary assets 2240 20,QOO Fund tothKhasyot beloThgs Dètails B3 Inv8Stm8ntas8ets FundiowKha$s CutreThiYWuo Detsils C0511optsnall B4Assets retalned lorthe charity's own use UnlE*icted ABCA uphol￿e[ed chalrs (801 ABCA nrestricted ABCA oveBble kitchen appliancES unio5trict•d ABCA yniestricwd AKA uniestricted ABCA Wall 1uin1shing￿plaqUe￿cIL￿kS Plano make unieslricted Toial 16.iH8 v1hen0￿& D•tails B5 Liabil￿e9 S￿ned by one Di￿￿trUStePS behalf of all the truitees Dale of roval Signature Pnnt Name Page 11 of17

Acton Brldge Communlty Assoclatlon Notes to the Accounts Note Fund Raising 300 Club 950.00 950.(K) User Groups - Taekwondo - Scots SocEty 234.00 78.00 12.00 52.00 - Dancing (Modern and Folk) - Art Group 1 - Art Group 2 - Art Group 3 - Slimming Wortd Singing Bndge club Beaders 250.00 324 00 52.00 5000 1 052.00 Tennis Accounts below Bob￿S Accounts below Asset Purchases Bo￿$ Pawlion Electricity supkqy Ekiernal sockei to support Oulside lighting Main Hall Gas CH k*)Iler 3.987 00 390.60 217200 8 549.60 Toial A note on the Bowls Pwlion financing Sport England Grant Bowls contnbution from their restncted furKIs ABCA contribution 2000 1119 Total 3987 ABCA'S Total Cash Posrtion as at 31 March 2021 TeDnj• Bowl Total B&lanc8 brought fopward £51,241 £11,119 £1.356 £63,716 £28,691 £2,032 £1.530 £32,253 EX￿ndIt￿r• £13,519 £220 £972 £14.711 Cl¢￿Ing Balttntè £66,413 £12,931 £1.914 £81,258 End Year Balance$ held unrestricted Igeneiall and [eStri￿ed tsennis and Ix>1￿$ l accounts Restricted Funds held wrth ABCA Central £23.452 £11.223 £12.229 Total ￿Stricted furMIs £0 £24,154 £14.143 Total ABCA unrestricted fund5 £42,961 £0 £0 Page 12 of 17

Acton Bridge Tennis Club – Accounts to 31[st] March 2021

Page 13 of 17

Acton Bridge Bowling Club Accounts to 31st March 2021

Page 14 of 17

Independent Examiners Report

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Acton Bridge Community Association (ABCA)

members of Acton Bridge Community Association (AB CA)
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 31stMarch 2021 Charity no
(if any)		 509825
1-15
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 /03/2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.*

Date: 9[th] May 2021 Signed: Name: Mr David Hall Relevant professional Chartered Corporate Secretary qualification(s) or body (if any): Address: Alder House, Strawberry lane, ACTON BRIDGE, Cheshire CW9 3QF

Page 15 of 17

Trustees Declaration

The Trustees declare that they have approved the Trustees’ report above.

Signature Full name/Position Robert Holt/Honorary Officer Date Signature Full name/Position Selina Roney/Chairperson of ABCA Date Signature Full name/Position Gill Spanton/Secretary Date Signature Full name/Position Peter Hurst/Treasurer Date Signature Full name/Position Steve Sharpe/Chairman Bowls Section Date Signature Full name/Position Peter Richards/Chairman Tennis Section Date

Page 16 of 17

Section 8 Statement of assets and liabilities at the end of the period U￿r￿tricted Re5tncte EndpwmÈnr fvnds B1 Cash funds 23452 39 ftsthds Oetsi15 '¢haYity's own To*1 Detsils .B5 Llabfiblip5 Name 111

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
Acton Bridge Community Association (ABCA)		 Charity Name
Acton Bridge Community Association (ABCA)		 Charity Name
Acton Bridge Community Association (ABCA)
31stMarch 2021 Charity no
(if any)		 509825
1-15
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 /03/2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.*

Signed: Date: 23/4/2021 Name: Mr David Hall Relevant professional ACIS qualification(s) or body (if any): Address: Alder House, Strawberry lane, ACTON BRIDGE, Cheshire CW9 3QF

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER