CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of m7 ))K< 8T re Intqfnrf Kkchen ￿8￿$41$ ¥fid 5uhSrym5ts ptn5es lor Warrn and Wdl mta15 Webslte,Zoom •nd Hhtory prlett¢05rs Costs reChr15trn•5 l*hts Costs r&+t1￿ tocty New Bollei Tree removal Renew and el￿trIc$ Deflbrllatorfof Vllla Ne%*vIlla￿ ch¢istM￿ L NewD4splty fvJl¢ers 42 S65 42 703 202 9Z 216 2.191 Ih63 L643 113 SuWu5 lOrth•￿¥t 21.171 At I luly2020 OepDSit¥(DU￿l Dews(£¥¢wrrtre ￿ll¥ec￿￿￿TrnasIw$ Cvrrent acojum CH5h 433 417 iio IiM8 21,71 31419 rp￿slOrtheye￿r IL648 At30June1021 Oepo$ha￿oUTht DepositaEcDun¢ r@WIl*Chtstnhis Ll8hts CurrEnt&taunt 31W32 246 243 iopji 133 33A19 IL6•8 I CERTIFY ststeme theWIl Middleton dnd Aislaby Villdge Hall ihx.ty pio XV)&K) MIDDLETON AND AISLABY VILLAGE HALL COMMrrrEE Charity No: 509800 Chairman's Report to the Annual General Meeting Date: 11th April 2022- 7.15pm Venue: Village Hall https'.//middletonandaislabyvillagehall.weebly.com This report is presented to the 2022 Annual General Meeting of the Middleton and Aislaby Village Hall, its Trustees, management committee and members of the public. The purpose of the report is to infomi all parties of the progress made since the previous AGM which was delayed because of the COVD19 pandemic and the nationally imposed restrictions. Lifetime Honorary Presldent John Harrison Trust￿ Pamela Russell, Russell Strickson, Helen Trebilco and Chris Wilson Management Committee: At the 2021 AGM the members of the MAVH Management Committee were appointed. Paula Appleby (Wice Chair),- Stuart Plant IChairl,- Pamela Russell- David Swain (Treasurer),. Russell Strickson; Helen Trebilco.. Simon Wrench, Oliver Strickson (Minutes Secretary) and Denise Wood The Committee continued meet on the second Monday of each month throughout this extended period either by using ZOOM or returning to face to fa￿ meetings when the restrictions were lifted. Regional Support Community First Yorkshire. We have continued membership of this organisation as it provides an important networking and support resource. MAVH AGM 20221CHAIR REPORT COVID 19 Pandemic The massive disruption caused by the COVID 19 pandemic affected all village hall& Clarification of the rules were communicated effectively and guidance was offered through ACRE, {Action with Communities in Rural England). This SUPFX)rt enabled us to fulfil our legal obligations as a hirer and manage the use of the hall effectively. As required. we provided sanitisers, paper towels, signage, waste bins and masks spending a significant amount of money in doing so. Hall bookings were reduced to almost nil but the successful application to Ryedale District Council for COVID grants earmarked for the loss of eamings through the govemmenys Tourist Hospitslity and Communitylwillage Hall initiative was welcomed. The Little Ducklings Pre School Group, who were permitted to operate under the rules as a ￿lts1 service, during the lockdown period provided an additional income stream when they hired the hall. When restrictions were eased and then lifted our wular hirers retumed and the MAVH Committee decided to offer all regulars a 50% reduction in their hire fees until the end of December 2021. This support was appreciated by the hirers and provided us a mechanism to utilise the grant money effectively. We supported other actiwty such as the Willage Christmas Meal, The Christmas Lights Event and the Christmas Quiz by subsidising aspects of their delivery. We w￿11 continue to explore ways of enabling the grants to benefit the residents of Middleton and Aislaby. The 2022 Booking calendar is showing additional bookings as individuals and organisations begin to return to organising and participating in local events. The Willage Hall: There remain5 a need for constant vigilance regarding the external fabric of both buildings. However, it is pleasing to report that currently the village hall is in good condition both intemally and extemally, although we shall continue to monitor any issues identified in the Annual Maintenance Report The new kitchen facilities in the small hall have undoubtedly assisted hall users and its popularity as a training venue is gaining in popularity. Considerations for 2022 include a major decoration in both halls as well as a major refurbishment of the wooden floor in the main hall. The Chairman would like to record his thanks to Paul Marks and John and Peter Appleby for their continued support with DN and technical expertise and to Helen and Rowland for their maintenance of the garden areas. It is important that we recognise these and other contributions of time, skills and expertise, given voluntsrily, as they represent significant 'in- kind. financial gifts to the Village Hall and where appropriate can be used to support grant application The Hall continues to be booked on a regular basis by charity groups, keep fit classes, art and craft groups, the Vll and church organisations. These bookings are supplemented by MAVH AGM 2022/CHAIR REPORT 'one off. private events from local residents and organisations who hold professional, recreational. religious and stsff training event General Comment on bookings The booking calendar is on line but it is not inter-active although individuals and organisation are able to detemiine the availability of the hall and plan their activities. htt mid letonandaisla ehall.weeb kin s.ht Audio-visual: The Hall maintains its excellent audio and hearing I￿p faality and provides a digital projector/screennap top computer and a digitsl scanner as well as access to broadband via BT fibre optic. This now extends to the Annex building. Usage of the equipment is being monitored, but an increase is noted and recognised by user groups. Web Site Use: Promoting the village hall to potential users through our web site www.middletonandaislabl illa ehall weebl .com is increasing awareness of the hall and its facilities. The web slte is now attracting a growing number of page views and unique visitors, trend that has been consistent over the past twelve months. The Monthly Newslett•r- 'What's Happenlng. appears 'on line. on the first of each month and is sent to 175 e mail addresses. A paper copy continues to be delivered to every household in both villages. The newsletter is printed commercially by HPE Printers of Pickering. Back issues of Whavs Happening. are available on line. The all-weather delivery team of Paul and Lynne Marks, Russdl and Helen Strickson, Keith Sherlock and Janet Smith of Aislaby are appreciated and thanked for their time. htt middletonandai lab hall.weebl .com nin -html The flexible use of both halls continues to remain important enabling us to cater for multi- bookings giving current and established users as well as new users more flexibility and choice. It is not uncommon for the hall to have four different users on the same day. Access and Securlty. The installation of the extemal Key Safe option continues to make the hall more accessible using a security code. The improved hirerfs guide (2022) forms part of the hire agreement with copies being available on our web site. htt middletonandaislab illa ehall.weeb .com hirers- ack.html The Willage Show 2022 sees the retum of the Annual Village Show with Anna Hendrickson, Helen Trebilco and Denise Wood working as a subcommittee to the MAVH Committee. Plans are currently well underway to secure an excellent show on the 14th August 2022. htt middletonandaislab ehall.weebl .com 1 Oth-annual-villa e-show.html Coffee Mornings ~ remain an established actiwty on the second Saturday of each month, with an exception in August They provide a regular opportunity for social interaction and fund raising. David and Pam Swain continue to take the lead on this activity. Village Meals Programme: The dates for the next series of Willage Meals are yet to be confirmed although it is likely that the first will be in January 2023. The Chair will be Submitting an application to North Yorkshire County Council 'Stronger Communities, Fund for up to £l,0(Xl to assist wrth a subsidy for the meals and other projects. Christmas Lights - In October 2018 the MAVH Committee agreed to manage the Village Display of Christmas Lights. Since that date there has been a step change in the quality of the lights and the organisation of the instsllation and tske down thanks to the work of Russell Strickson and Denise Wood ably supported by a team of volunteers. The Chair, on behalf of the Trustees, The Committee and all the residents of Middleton and Aislaby would like to thank everyone involved in the Annual Christmas Light project. Cleaning services Chris Norman provide5 the cleaning service& He also makes a valuable contribution to the smooth running of the hall. His attention to detail in identifying and reporting any faults enables us to react quickly and speedily rectify problems and issues. General Housekeeping It is a pleasure to ￿P)rt that user groups are continuing to respond to the User Guide and maintain the hall in a good state. Xntemal and External Maintenance is managed through the Committee with sUPPQrt from village residents who have relevant skills and expertise. Over the past 12 months we have dealt with blocked drains, the maintenance of the car parl grass cutting, gutter maintenance and window cleaning. The additional pathway from the tsrmac pavement to meet up with the cross path in the car park provides improved access for wheel chair users frorn the main highway. Plans are in place to extend the gravel pathway from the east end of the small hall to where it meets the tarmac pathway. A wooden shed installed in 2022 provides additional storage. Financial Report- Thanks almost exclusively to the COVID related grants received, a surplus for the year to 30th June 2021 of £21,771 was achieved. Nomial day to day running costs were well controlled but apart from a new boiler costing £2,2C() no other major capitsl expenditure was made. At the year end the Hall's assets totalled £33,419. The accounts have been independently reviewed. MAVH AGM 20221CHAIR REPORT The Future Activities related to the physical. mentsl health and general well-being of our residents continues to be extremely important The challenge for us is to continue to embrace change and create experiences that are relevant to the current residents of Middleton and Aislaby by providing varied and relevant opportunities for engagement and fulfilment which are appropriate and accessible,. whilst retaining our core values and aspiration& Plans and Proposals for 2022-23 Grant application to Stronger Communities, NYCC for assistance with meals and the Bygone Reflections Project Grant application to Ryedale District Counal -Activity focused. th Delivery of the 'Afternoon Tea, Platinum Jubilee Event on 4 June 2022 Delivery of the 13th Middleton and Aislaby Annual Show on 14th August 2022 Delivery of 'Bygone Reflections, Event on the 16" and 171h September 2022 Delivery of 'Christmas Lights Switch On, Event 2022 on 3rd December 2022 Delivery of Village Christmas Meal -December 2022 TBC Delivery of the Village Christmas Quiz- 17th December 2022 In partnership with Parish Council finalise the outcomes relating to the land, pond and villa9e green To maintain the incremental growth in the number of bookings attracting locally based organisations and individuals To build on the previous events and promote the village hall and its resources and benefits to residents of Middleton and Aislaby and the wider community Present a programme of events for delivery in 2023 The Chair would like to thank all the members of the Committee for their support and contributions. We must also record our thanks to the organisers of the different user groups, for their supporl flexibility and understsnding as we strive to improve the resources and facilities,. and last but not least to everyone who has contributed to and participated in what has been a challenging and successful period. Stuart Plant- Chair VH Committee April 2022 Signed............. .Trustee MAVH AGM 2022/CHAIR REPORT