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The BRANCH Istè Est. 1919 The BRANCH 91 87Q£HG

Wednesday 27th November 2020 @ 1pm 91 Beeches Road  West Bromwich  West Midlands  B70 6HG

1. Welcome – Introductions

2. Present /Apologies

3. Minutes of Meeting held 27[th ] Nov 2019

4. Matters Arising from Minutes

5. Minutes Approved / Seconded

6. Presentations - Reports

7. Finance – Treasurer Report

8. Questions from the floor

9. Acknowledgement of

Chairperson
Treasurer
Secretary
Trustees
New Members

10. Any Other Business

11. Date of next Meeting

1 1.1	WELCOME: The meeting commenced at 1pm. Loreen Lawson welcomed all present to the meeting.
2 2.1	PRESENT / APOLOGIES: Elizabeth Lawson-Bennett (ELB) Pauline Marshall (PM) Keith Byron (KB) Cleopatra Newell (CN) Loreen Lawson (LL) SandraFrazer(SF)
2.2	Apologies were received from invited parents and the St John Ambulance representatives. No other apology was received.
3 3.1	MINUTES OF LAST MEETING: Minutes of meeting held on 10thNovember 2018, were approved by KB and seconded by PM.
4 4.1	MATTERS ARISING FROM MINUTES / APPROVAL OF MINUTES Focus was on the provisions currently being offered throughout the year. Issue relating to new satellite provisions being set up on additional school sites were discussed. Two schools had recently approached the BRANCH to regarding after school provision. Further information will be forthcoming at the next board meeting.
5 5.1	PRESENTATIONS & REPORTS: Reports were submitted to the meeting by the leaders and senior staff of the Youth Club, The Out School Club and the recent Playscheme provisions throughout the year. A request was made for reports to be issued prior to the time constraints on lunch time meeting. It was noted that two new staff members had started with the BRANCH in the recent months.
6 6.1	FINANCE – Treasurer’s Report: The financial report was signed off by the chair for submission to the various bodies.

7 QUESTIONS FROM THE FLOOR: 7.1 Attendees were given opportunity to feedback regarding the reports presented. A brief discussion and exchange of ideas and opinions ensued about fund raising and the hope to extend services into additional schools.

Appreciation was extended by the Chair to all staff present. PM was asked by LL for dates she was available to assist with the bi-annual reviewing of current policies and regulations pertaining to the BRANCH.

8 NOMINATIONS AND SELECTIONS OF ROLES:

8.1 Chair Person: Elizabeth Lawson-Bennett (Approved by Sandra Fraser & Pauline Marshall) Secretary: Pauline Marshall (Approved by Keith Byron & Cleopatra Newell) Treasurer: Cleopatra Newell (Approved by Pauline Marshall & Sandra Fraser)
9 ANY OTHER BUSINESS: 9.1 Staff and board members will be attending a Christmas Dinner and Party as previously agreed on Saturday 21[st] December 2019. The finer details will be emailed in the coming week.
10 DATE OF NEXT AGM MEETING: 10.1 Dates were projected for the forthcoming board meetings throughout the coming year. Suggested AGM date 27[th] November 2019.

ADDENDUM TO AGM REPORT 2019-2020 ANNUAL FINANCIAL REPORT OF THE MANAGEMENT COMMITTEE/TRUSTEES

& ACCOUNTS FOR THE YEAR ENDED 31[st] MARCH 2021

The Management Committee and Trustees present their Annual Report and the Financial Statement of the BRANCH for the year ended 30[th] March 2021.

The Financial Statements are set out on pages 5-9.

Principle Aims

The aim of the Association shall be to advance in life and relieve the needs of disadvantaged children, young people and families living in Sandwell through:

a) The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life.
b) Providing support and activities that develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

Principal Activities

Homework/Study Club
Out of School Club 4 -11
Youth Club 11-16
Youth Workshops/Programmes for 11 -16 years olds in Personal Development
• Off-site Youth Activities & Trips
Summer, Easter and Half Term Play schemes

Executive Committee & Trustees

As at 31[st] March 2021 the nominated Committee and Trustees of the BRANCH consisted of the following:

Elizabeth Lawson-Bennett - Chairperson Keith Byron Pauline Marshall- Secretary Cleopatra Newell - Treasurer

The BRANCH

ACCOUNTS FOR THE YEAR ENDED 31[st] MARCH 2021

Reports and financial Statements Year ended: 31 March 2019 Charity No: 509725

Vision Statement:

“The BRANCH believes that all people are equally loved by God: therefore we will provide appropriate community-based initiatives to support and develop individuals and groups in the local community.”

Principal Activities:

Homework/Study Club & Facilities 5-11 & 11-16

Youth Club 11-16

Youth Workshops/Programmes for 13 -19 years olds in Music, Drama and Dance Off-site Youth Activities & Trips Summer & Easter Play schemes Out of School Club 4 -11

Main Priorities:

Reduce social isolation and improve the quality of life of people and communities facing disadvantage and social exclusion.

Create opportunities for disaffected young people to facilitate reintegration back into education, training and employment.

Trustees:

The trustees who served throughout the year were as follows:

Elizabeth Lawson-Bennett Cleopatra Newell

Update and Acknowledgements:

THE BRANCH continues to make significant efforts in trying to engage the communities residing in and around the area it serves in the strategic planning of the organisation. Given the transient nature of our neighbouring communities it has been difficult at times to engage families beyond their access to the services we provide. Our Youth Club, After School Clubs, Homework Clubs and Holiday Clubs have remained full to capacity. At the close of this financial year, we are sadly faced with an international pandemic. We have endeavoured to extend our services to assist with those Key Workers who serve our NHS, our community services and our local schools. We are encouraged by the encouragement and gratitude of the parents, carers and social users we serve. We remain ever grateful for the unwavering support of Sandwell MBC, the Early Years, Parents and Carers and all the Organisations that form the fabric of the work we do.

THE BRANCH	THE BRANCH
Income & Expenditure account as at the 3rd April 2021


	INCOME


	OOSC	82095.33
	Fees	31526.00
	SMBC	44499.16

	Total Income		158120.49

	EXPENDITURE

	Salaries/Wages	67930.47
	Admin/Accounts	6415.82
	Maintenance	4768.12
	Mobile/Telephone	898.03
	Runing Cost	20862.05
	Vehicle	2807.63
	Training	114.38
	Youth Club/ASC/OOSC	3566.38
	Bank Charges	0.00
	Bad Debts	0.00
	Equipment	11126.79
	HMRC	4254.99
	Miscallaneous	98.28

	Total Expenditure		122842.94


	Net Surplus/(Loss)		35277.55










	Balance b/f 4th April 2020	7,517.65
	Plus Income	158120.49
	Less Expenditure	122842.94


	Balance as at 3rd April 2019	42,795.20



	Balance c/f	42,795.20

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/3 2020

1. Accounting Policies

The financial statements are prepared under the historical cost convention and in accordance with the Statement of recommended Practice. Accounting and Reporting by Charities (SORP) issued 2008. The principal accounting policies adopted in the preparation of the financial statements are as follows:

2. Income Resources

Income from donations and grants, included capital grants, is included in incoming resources when these are receivable, except as follows:
When donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods.
When donors impose conditions, which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the preconditions for use have been met.
When donors specify that donations and grants, including capital grants, are for particular restricted purposed, which do not amount to pre-conditions regarding entitlement, this income is included incoming resources of restricted funds when receivable.

3. Resources Expended

Resources expended are included in the Statement of financial Activities on an accruals basis, inclusive of any VAT that cannot be recovered. Certain expenditure is directly attributable to specific activities and has been included in those cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

4. Depreciation

There is no provision for depreciation as all assets are written off during the year.

5. Grants Receivable

Grants towards operating costs are credited to the income and expenditure account in the same period as the expenditure to which they relate.

6. Fund Accounting

Funds held by the charity are either:
Unrestricted general funds – these are funds, which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.

7. Current Assets

Bank £42,595 less unpresented cheques of AUDITOR’S REPORT

BRANC•H After School Clubs Childcare IN PLAY 15fERSCKathth&llYears • Healthy Hot Snacks & Drinks • Indoor/Outdoor Activities +Commlea10n Skills Play • Expressive Arts Play • Emotional Development Play • Skills for Life • Homework Club • Trained Experienced CRB'd Staff YOUTH Club VThO ME Yr¢ The BR114CH has been w)rkirvJ kn the communSty Skn 1979. We are sttuated at 91 Beeches 11)ad, West Bronrkh. T Jwlh group was establ&kd In March 1993. BRANCH caters for 11-16 Jtar olds 6pm to 8.30pm Mondays & Vkd. Our atrn Is to Pr the Jryrth ith a s, warm rOnMent that keep5 IIMI dl Streets arKI wwks towards trk pers1 wel be and dPnt. 'Mer, SGheY _ 4* T. 0121553 3075 * E. * M: 07854519995

2021-03-31-accounts