Notes to Dunnington Scouts Accounts (Accounting Period 1/4/2024 to 31/3/2025)
Preparaton and Independent Examinaton
The 2024-2025 accounts have been prepared in similar format and method to prior years and an Independent review satisfactorily completed. See attached Independent Examiners Report.
Summary of Financial Positon over the Year
At 31/3/2025 the closing balance of funds of the group was £29.6k vs an opening balance of £15.9k (and minimum reserves policy of £10k), representing an increase in funds of £13.7k
This increase has been generated as follows:
-
Total income from member subscriptions and charges for activities (including camps) was £25.6k (net of transaction fees) vs total expenses of £23.6k providing a surplus to long term group funds of c£2k to support future expenses/activities
-
However, the Group did not pay rent to the hut for the full period over 2024-205 so this would have been expected to reduce the day-to-day surplus materially. Rent has now recommenced fully going forward.
-
The remaining increase in funds is split as follows:
-
£7.9k of Fundraising and corporate donations (see below)
-
£3.5k back dated gift aid claim for period 23/07/22 – 26/08/24
-
£0.3k interest on bank accounts
-
£11.7k total surplus to long term group funds
Capitaton Fees
The 2025 capitation rate was £66.00 per person (National £42.50; County £16.00; District £7.50), an increase of £6.00 on the net charge last year. The total paid for Dunnington Scout Group was £5676, representing c60% of membership fee income.
Fundraising and Corporate Donatons
Income was primarily raised via the Great Dunnington Run, including corporate donations / matching from volunteer leaders’ employers. Plus a further corporate donation from Lloyds in recognition of volunteering time given by an employee as a section leader.
| leader. | |
|---|---|
| 160.65 | Aviva matching (2023 fundraising) |
| 3476.2 | Great Dunnington Run - Fundraising (inclgift aid) |
| 3000 | Great Dunnington Run - Aviva matching |
| 300 | Great Dunnington Run - Aldemore matching |
| 1000 | Lloyds Bank Foundation Donation |
| 7936.85 | Total |
In addition a significant grant was obtained to cover the essential works on the hut (not in these accounts as managed via Parish council and hut committee). Therefore no contribution was needed from Dunnginton Scout funds to support these works.
Other Actvity
During the year the historic Northern Rock Account (£2.7k balance) was closed and transferred to Lloyds. A Lloyds Instant access savings account was opened (for day-to-day surplus) and a Lloyds Notice account bearing higher interest was opened (primarily for longer term reserve funds of £10k).
Thomas Harper - Group Treasurer - 11/6/2025
Dunnington Scout Group Accounts
Report & Accounts for the year ended 31st March 2025
Accounting Period 1/4/2024 to 31/3/2025
Group Lead Volunteer (formally Group Scout Leader) Roger Sturmey Chairman James Walkington Treasurer Thomas Harper Secretary n/a District Registration Number with The Scout Association 40343 Charity Registration Number 509710 BANKERS Lloyds TSB Pavement York Branch 2 Pavement York YO1 9LB
| INCOME | AND EXPENDITURE ACCOUNT | ||
|---|---|---|---|
| FOR THE YEAR ENDED 31st March 2025 | |||
| 2025 | 2025 | ||
| £ | £ | ||
| BALANCE B/FWD | 15,938.70 | as per closing 2023-2024 accounts | |
| INCOME | LESS EXPENDITURE | ||
| Subscriptions (net of charges) | 9,644.85 | Rent 890 |
|
| Activities (net of charges) | 15,938.49 | Capitation 5,676 |
|
| Uniform/hire | - | Uniform 401 |
|
| Bank interest received | - | Activities 13,831 |
|
| Giftaid | 3,490.69 | Miscellaneous - |
|
| Refund of capitation | - | Badges 357 |
|
| Misc | - | Equipment 2,437 |
|
| Donations | 7,936.85 | Donations - |
|
| Interest on bank accounts | 274.13 | ||
| TOTAL INCOME | 37,285.01 | TOTAL EXPENSES 23,591.50 BALANCE C/FWD 13,693.51 |
INCOMEless EXPENS |
| Balance of income and expenditure account Represented by: Cash retained as float - Treasurer Cash retained as float - sections Balance at bank |
BALANCE SHEET AS AT 31st March 2025 check = 0 |
2025 £ 29,632.21 £29,632.21 0.00 0.00 29,632.21 £29,632.21 £0.00 |
|---|---|---|
Group Bank Accounts Reconciliation
| Lloyds Current Account Northern Rock Account Lloyds Instant Savings Lloyds Notice Account Total |
Lloyds Current Account Northern Rock Account Lloyds Instant Savings Lloyds Notice Account Total |
|---|---|
| Notes Closed in 2024-25 Opened in 2024-25 Opened in 2024-25 |
|
| Opening balance 13,288.69 |
2,650.01 0.00 0.00 15,938.70 |
| Transfer in 2,679.46 Transfer out -25,000.00 Income 37,010.88 Outgo -23,591.50 Interest 0.00 |
0.00 15,000.00 10,000.00 27,679.46 -2,679.46 0.00 0.00 -27,679.46 0.00 0.00 0.00 37,010.88 0.00 0.00 0.00 -23,591.50 29.45 60.29 184.39 274.13 |
| Closing balance 4,387.53 |
0.00 15,060.29 10,184.39 29,632.21 |
| check = 0 0.00 |
0.00 0.00 0.00 0.00 |
Dunnington Scout Group Receipts and Payments Account
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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024 2025
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 8,573 9,975
Less:Membership subscriptions paid on (National/County/Area/District) 5,280 5,676
Net membership subscriptions retained 3,293 4,299
Donations
-
Activities
18,434 16,512
Gift Aid
3,491
Other similar income
Sub total 21,727 24,302
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising (gross)
22/23 WSJ fundraising. 23/24 Christmas coffe morning 186
22/23 Ukraine fundraising. Coronation coffee/cakes meeting 87
Aviva matching (2023 fundraising) 161
Great Dunnington Run - Fundraising (incl gift aid) 3,476
Great Dunnington Run - Aviva matching 3,000
Great Dunnington Run - Aldemore matching 300
Lloyds Bank Foundation Donation 1,000
Other fundraising activities - -
Sub total 273 7,937
Investment income
Bank interest
21 274
Building Society interest - -
The Scout Association Short Term Investment Service
- -
Property Rent income - -
Other investment income
- -
Sub total 21 274
Total Gross Income 22,021 32,513
Asset and investment sales, etc. - -
Total receipts 22,021 32,513
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Dunnington Scout Group Receipts and Payments Account
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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024 2025
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 19,407 13,831
Adult support and training - -
Rent
- 890
Water and Sewerage
- -
Electricity and Gas
- -
Insurance
- -
Repairs and Renewals
- -
Materials and equipment
- -
Printing and photocopying
- -
Contribution to camp costs
- -
Uniforms and Badges
1,069 758
AGM and trustee expenses
-
Equipment
851 2,437
Misc
148 -
Bank Charges 939 904
Sub total
22,414 18,820
Fundraising expenses
-
-
Detail 3
- -
Other fundraising costs
- -
Sub total
- -
Total Gross Expenditure 22,414 18,820
Asset and investment purchases, etc. - -
Total payments 22,414 18,820
Net of receipts/(payments) - 393 13,693
Cash funds last year end 16,332 15,939
Cash funds this year end 15,939 29,632
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Statement of assets and liabilities at the end of the year
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6th April 23 5th April 24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
15,939 19,448
Bank deposit account - 10,184
Building society account - -
The Scout Association Short Term Investment Service
- -
Cash/Floats
- -
Total cash funds 15,939 29,632
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc - -
Other - -
Sub total - -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
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Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11/6/2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature James Walkington - tbc after AGM Tom Harper - tbc after AGM |
Role Chair Treasurer |
|---|---|
Independent Examiner's Report to the Trustees of the DUNNINGTON . SCOUT GROUP
I report on the accounts of the Group for the year ended 31[st] March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under Section 145 of the Charities Act);
-
To follow the procedures laid down in the General Directions given by the Charity
-
Commissioners (under Section 145(5)(b) of the Charities Act); and
-
To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ;and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: _ Graeme Taylor_____ Name: Graeme Taylor Address: .......48 Horsfield Way, Dunnington, York, YO195RH Date: 2[nd] June 2026
LT700006 (1[st] February 2017)