WE DISCOVER, WE GROW
www.girlguidingwestyorkshiresouth.org.uk
ANNUAL
REPORT
Girlguiding
West Yorkshire South
2021
Every year seems to bring newchallenges and 2021 was no different, so a big'thank you. to all our volunteers for
staying with usand adapting to the changTng circumstances toensure that girls continued to enjoyGuiding.
For the second year running. we have not bn able to provide the same level of activrties for the girls, as we
Would have liked. but at a local level units have worked hard to keep girls engaged. At the start of the year,
Guiding activities remaTned wrtual but as restrittTOllS relaxed, by the summer unTts began holding outdoor
meetings and gradually began to retum to indoor meetTngs, although some experienced dTfficulties and had to
find new meeting places. Some units also began to go on camps and residentials and it began to feel that
normality was returning. It Was particularty encouraging to see 50 many girls put themselves forward for
selection forthe2023 World Scout Jambor& Tn Korea.
WE DISCOVER, WE GROW
We had hoped to have begun plans for re-opening Wysholme, our resTdential centre, but thi5 has had to be
delayeddue toan incidentcausing STgnTficant structural damage.
Girlguiding
Overall membership has reduced and there has had to be some restructuring within the County, with Agbrigg
DivisTon beroming a distritt Within Pennine East Diwsion. STmilarlysome divtsions are also looking to restructure
internally and have closed/amalgamated unTts where necessary. On a more POSTtTve note. as unTts have retumed
to normal activitTes, numbers are beginning topick up.
West Yorkshire South
As a county we have focu5e(l on ensuring that we continue to prowde all the necessary traTning to enable our
volunteers to provide good qualTty, safe GuidTng activities. For m05t of the year. mandatory First Response and
Safe Space trainings contTnued to be delivered VTrtually at Region level, wrth the County providTng the practical
element of First Response. Then in October, we wereable to hold our first face to face trainTngs starting wrth two
FTfst Response trainings. followed by the CountyTraTning day. We werealso able togo ahead th the residentTal
CwntyTrainTng Weekend at Waddow- which was well supportedand enjoyed by those taking part.
activitTes in our County.
Thank you to all our volunteer foryourtTme and everything you continue to do to maintaln good and safe Gulding
Lynne Gascoigne & Kath Haigh
County CommTssioner5 (until 15110121)
www.facebook.com/WYSGirlguiding
@GirlguidingWYS
Awards
c.¥..-
40 years, service
Margaret Phillips - Wakefield North
Audrey Broadbent - Agbrigg
Susan Haigh - Dartmouth
A summary of the number of girls in each
Section in West Yorkshire South
2020 2021
899
518
1769
1191
958
710
68
71
3694 2490
50 years. service
Rainbows
Brownies
Guides
Rangers
Total
Linda King - Wakefield South
60 years, service
Dorothy Bottom - Ramsden
Thanks Badge
Steve Booth - Ramsden
Good Service Award
A summary of the number of volunteers in West Yorkshire South
Kath Haigh - Dartmouth
Lynne Gascoigne - Wakefield South
2020
2021
Leader
Other Volunteers
Supporting members
Unit volunteers
Young Leader
TOTAL
365
60
463
68
County Award
287
82
813
268
79
890
Sarah Hutton - Ramsden
Ruth Pearson - Ramsden
Chief Commissioner's Award
Kath Haigh - Dartmouth
Lynne Gascoigne - Wakefield South
Silver Fish
Jill Webb - Ramsden
**THE GUIDE ASSOCIATION WEST YORKSHIRE SOUTH**
## **REPORT AND ACCOUNTS**
**YEAR ENDED 31 DECEMBER 2021**
**Charity Number - 509670**
**1**
## **' Independent Examiner s Report to The Guide Association - West Yorkshire South**
I report on the accounts of the Association for the year ended 31 December 2021 which are set out on pages 2 to 5.
## **Respective responsibilities of trustees and examiner**
The Association's trustees are responsible for the preparation of the accounts. The Association considers that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.
## It is my responsibility to:
- examine the accounts (under section 43(3)(a) of the 1993 Act);
- follow the procedures laid down in the General Directions given by the Charity
- Commissioners (under section 43(7)(b) of the 1993 Act); and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's report**
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
- of the accounts to be reached.
Kerri Clements Independent Reviewer
30 April 2022
**2**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670)**
## **BALANCE SHEET - 31 DECEMBER 2021**
||||**2021**||2020|
|---|---|---|---|---|---|
||Notes|£|
**£**|£|£|
|**Tangible Fixed Assets**|**2**||**1,558**||204|
|**Current Assets**||||||
|Stocks|**3**|**2,894**||2,130||
|Debtors (due within one year)||**1,313**||1,826||
|Bank balances|**4**|**107,925**||111,631||
|Cash balance - Badges|||**86**|5||
|Cash balance – County office|||**7**|7||
|||**-----------**||-----------||
|||**112,225**||115,559||
|||**-----------**||-----------||
|**Creditors - amounts falling due within one year**||||||
|Creditors and accrued charges||**(758)**||(605)||
|||**---------**||--------||
|**Net Current Assets**|||**111,467**||114,994|
||||**-----------**||----------|
|**Total Assets less Current Liabilities**|||**113,025**||115,199|
||||**======**||======|
|**Capital and Reserves - unrestricted funds**||||||
|**General Fund**||||||
|Brought forward at 1 January|||**115,199**||100,716|
|Net incoming (outgoing) resources|||**(2,174)**||14,483|
||||**----------**||----------|
|Carried forward at 31 December|||**113,025**||115,199|
||||**======**||======|
I approve these accounts on behalf of the Executive Committee and confirm that we have made available all relevant records and information for their preparation.
................................................................ Sally Collinson - County Treasurer
**3**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670) STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2021**
## **Unrestricted Funds**
|**Income and Expenditure**|**2021**|**2021**||2020|
|---|---|---|---|---|
|**Incoming resources:**|**£**|**£**|£|
£|
|Subscriptions received from units||**16,548**||31,880|
|Bank interest received||**11**||37|
|Grants returned to County Funds||**-**||690|
|Grants||**-**||-|
|County badge sales||**5,419**||55,03|
|General Donations||**1,080**||1,040|
|Specific Unit Donations||**-**||900|
|Outdoor Activities||**-**||-|
|Senior Section Activities||**-**||-|
|County Events||**-**||-|
|Training||**3,774**||353|
|||**----------**||---------|
|**Total incoming resources**||**26,831**||40,403|
|||**----------**||---------|
|**Resources expended:**|||||
|**Direct charitable expenditure**|||||
|Subscription passed to Wysholme Building|**3,093**||4,522||
|Mentor expenses|**89**||128||
|Outdoor activities|**1,342**||-||
|Training|**4,116**||757||
|Cost of county badge sales|**5,133**||5,791||
|County events|**160**||-||
|Senior section|**90**||-||
|Gifts and donations|**647**||354||
|Donations passed to specific units|**-**||900||
|Public relations and publications|**-**|**14,670**|-|
12,452|
||**--------**||--------||
|**Management and administration expenditure**|||||
|Accountancy fees|**-**||-||
|Annual General Meeting costs|**-**||-||
|Girlguiding subscriptions|**338**||422||
|Management administration expenses|**13,481**||12,825||
|Bank Charges|**-**||-||
|Insurance|**-**||-||
|Depreciation|**517**|**14,336**|221|
13,468|
||**-------**|**----------**|--------|
---------|
|**Total resources expended**||**(29,006) **||(25,920)|
|||**---------**||--------|
|**Net (outgoing)/incoming resources**||**(2,174)**||14,483|
|||**=====**||====|
**4**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670) NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021**
## **1. Accounting Policies**
## **1.1** Basis of preparation
The accounts are prepared on the accruals basis with income and expenditure being related to the period it is receivable or incurred.
## **1.2** Depreciation
Depreciation is provided in equal annual instalments to write off the cost of fixed assets over their anticipated useful lives, as follows :-
Office equipment 5 years
## **1.3** Stocks
Stocks are stated at the lower of cost and net realisable value.
## **2. Tangible Fixed Assets**
|**3.**
**4.**|
Cost
As at 1 January 2021
Additions
As at 31 December 2021
Depreciation
As at 1 January 2021
Charge for the year
As at 31 December 2021
Net Book Values
As at 1 January 2021
As at 31 December 2021
**Stocks**
Badge stocks
Guide association stocks
**Bank Balances**
Deposit Accounts - Instant Access
- Instant Access 2
Current Accounts - Treasurers account
- Badges|**Office**
**Equipment**
**£**
13,547
1,870
---------
**15,417**
---------
13,342
517
---------
**13,859**
---------
204
-----
**1,558**
**===**
**2021**
2020
**£**
£
2,893
2,130
-
-
**--------**
-------
**2,893**
2,130
**=====**
====
104,695
107,684
**-**
50
666
963
2,564
2,934
**------------**
---------
107,925
111,631
**=======**
=====|
|---|---|---|
**5**
# **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670)**
## **NOTES TO THE ACCOUNTS**
## **YEAR ENDED 31 DECEMBER 2021**
**5.** The Association has no restricted income funds, has no material commitments not provided for in the accounts, and has no loan creditors outstanding at the year end.
**6.** All the Association's operations are continuing operations and none were discontinued or acquired during the year.
**7.** The Association has no intangible assets, or assets that are inalienable or historic.
**8.** There were no material commitments not provided for at the year end.
**THE GUIDE ASSOCIATION WEST YORKSHIRE SOUTH**
## **WYSHOLME ACTIVITY CENTRE**
**REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2021**
**Charity Number - 509670**
**1**
## **Independent Examiner's Report to**
## **The Guide Association - West Yorkshire South (Wysholme Activity Centre)**
I report on the accounts of the Association for the year ended 31 December 2021 which are set out on pages 2 to 4.
## **Respective responsibilities of trustees and examiner**
The Association's trustees are responsible for the preparation of the accounts. The Association considers that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.
## It is my responsibility to:
- examine the accounts (under section 43(3)(a) of the 1993 Act);
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's report**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kerri Clements Independent Reviewer
30 April 2022
**2**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670)**
## **WYSHOLME ACTIVITY CENTRE**
## **BALANCE SHEET - 31 DECEMBER 2021**
||||**2021**||2020|
|---|---|---|---|---|---|
||Notes|**£**|**£**|£|£|
|**Tangible Fixed Assets**|**2**||**49,414**||50,792|
|**Current Assets**||||||
|Stocks|**3**|**366**||366||
|Debtors||**-**||-||
|Prepayments||**1,337**||1,624||
|Bank - Treasurers Account||**398**||2,998||
|Bank - Instant Access Account||**13,913**||12,712||
|||**---------**||--------||
|||**16,015**||**1**7,700||
|||**---------**||--------||
|**Creditors - amounts falling due within one year**||||||
|Creditors||**-**||(68)||
|Accrued charges||(**583)**||**(**139)||
|Deferred income||(**125)**||**(**175)||
|||**------**||-------||
|||(**718)**||(382)||
|||**------**||-------||
|**Net Current Assets**|||**15,297**||**1**7,318|
||||**---------**||----------|
|**Total Assets less Current Liabilities**|||**64,711**||68,110|
||||**=====**||=====|
|**Capital and Reserves - unrestricted funds**||||||
|**General Fund**||||||
|Balance at 1 January|||**68,110**||59,591|
|Net (outgoing)/incoming) resources during the year|||**(3,399)**||8,519|
||||**---------**||---------|
|Balance at 31 December|||**64,711**||68,110|
||||**=====**||=====|
.............................................................................. Lynne Gascoigne – Wysholme Committee Chair
We approve these accounts and confirm that we have made available all relevant records and information for their preparation.
............................................................................. Karen Wood - Wysholme Treasurer
**3**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670)**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **WYSHOLME ACTIVITY CENTRE**
## **YEAR ENDED 31 DECEMBER 2021**
## **Unrestricted Funds**
|**Income and expenditure**||**2021**||2020|
|---|---|---|---|---|
||£|**£**|£|£|
|**Incoming resources:**|||||
|Lettings||**-**||30|
|General Fund subscriptions||**3,093**||4,522|
|Grants from local authority||**-**||10,000|
|Donations||**-**||15|
|Bank interest received||**1**||3|
|||**---------**||--------|
|**Total incoming resources**||**3,094**||14,570|
|**Resources expended:**|||||
|Management expenses|**370**||383||
|Insurance|**1,000**||984||
|Water|**115**||145||
|Cleaning|**116**||445||
|Accountancy fees|**-**||-||
|Light and heat|**1,930**||1,525||
|Repairs and maintenance|**1,586**||1,157||
|Depreciation|**1,378**||1,412||
||**-------**||-------||
|**Total resources expended**||**(6,494)**||(6,051)|
|||**---------**||--------|
|**Net (outgoing)/incoming resources for the year**||**(3,399)**||8,519|
|||**=====**||=====|
**4**
## **THE GUIDE ASSOCIATION - WEST YORKSHIRE SOUTH (Registered Charity No. 509670)**
## **YEAR ENDED 31 DECEMBER 2021**
## **WYSHOLME ACTIVITY CENTRE - NOTES TO THE ACCOUNTS**
## **1. Accounting Policies**
## **1.1** Basis of preparation
The accounts are prepared on the accruals basis with income and expenditure being related to the period it is receivable or incurred.
## **1.2** Depreciation
Depreciation is provided in equal annual instalments to write off the cost of fixed assets over their anticipated useful lives as follows :-
Furniture and fittings 5 years Property 50 years
## **1.3** Stock
Stock is stated at the lower of cost and net realisable value.
## **2. Tangible Fixed Assets**
|**Tangible Fixed Assets**
Cost
As at 1 January 2021
Additions
As at 31 December 2021
Depreciation
As at 1 January 2021
Charge for the year
As at 31 December 2020
Net Book Values
As at 31 December 2020|**Furniture and**
**Property**
**Fittings**
**Total**
£
£
£
79,783
15,671
95,454
-
-
-
---------
--------
--------
**79,783**
**15,671**
**95,454**
---------
--------
--------
29,004
15,658
43,250
1,365
13
1,378
---------
--------
--------
**30,369**
**15,671**
**46,040**
---------
--------
--------
**49,414**
**-**
**49,414**
**=====**
**====**
**=====**|
|---|---|
## **3. Stocks**
Badge and souvenir stocks
|**2021**|2020|
|---|---|
|**£**|£|
|**366**|366|
|**===**|===|
**4.** The Association has no employees and has no transactions with related parties.
**5.** The Association has no restricted income funds, has no material commitments not provided for in the accounts, and has no loans outstanding at the year end.
**6.** All the Association's operations are continuing operations and none were discontinued or acquired during the year.
**7.** The Association has no intangible assets, or assets that are inalienable or historic.
**8.** There were no material commitments not provided for at the year end.
## **' Independent Examiner s Report to The Guide Association - West Yorkshire South**
I report on the accounts of the Association for the year ended 31 December 2021 which are set out on pages 2 to 5.
## **Respective responsibilities of trustees and examiner**
The Association's trustees are responsible for the preparation of the accounts. The Association considers that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.
## It is my responsibility to:
- examine the accounts (under section 43(3)(a) of the 1993 Act);
- follow the procedures laid down in the General Directions given by the Charity
- Commissioners (under section 43(7)(b) of the 1993 Act); and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's report**
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
- of the accounts to be reached.
Kerri Clements Independent Reviewer
30 April 2022
## **Independent Examiner's Report to**
## **The Guide Association - West Yorkshire South (Wysholme Activity Centre)**
I report on the accounts of the Association for the year ended 31 December 2021 which are set out on pages 2 to 4.
## **Respective responsibilities of trustees and examiner**
The Association's trustees are responsible for the preparation of the accounts. The Association considers that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.
## It is my responsibility to:
- examine the accounts (under section 43(3)(a) of the 1993 Act);
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's report**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kerri Clements Independent Reviewer
30 April 2022