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← 230th Sheffield (Gleadless) Scout Group

2025-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 4 4 3 1 0 3 2 5
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
230th Sheffield(Gleadless)Scout Group
866–876 Gleadless Road
Sheffield
Postcode S 1 2 2 Q F

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Sarah Flint Chair
Samantha Parsons Treasurer
Andrew Bradshaw Group Lead Volunteer
Emma Harper
Brenda Barker
Nicol Bradshaw
Niamh McGreal
Rebecca Young

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:		 The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and upto
10 Trustees and meets every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

Section C

Objectives and activities

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The Purpose of Scouting

Summary of the objects of the charity set Scouting exists to actively engage and support young people out in its governing document in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

The group fulfils the above objectives by running a Beaver colony, a Cubs pack and an Air Scout troop. The Group also has affliated Air Explorer and Explorer units.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D

Achievements and performance

3 LT700001 (14 September 2024)

Summary of the main achievements of The Scout Group as a whole is well attended and the Air the charity during the year Scout and Eagle Air Explorer sections have been particularly successful in attracting and retaing young people. The Group continues to undergo change in terms of leadership, with new leaders have injecting fresh ideas into all sections, leading to many more young people achieving top awards.

Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
The Group held reserves of approximately £41,320 against
this at year end. This is considered to be in line with that
required for operating expenses.
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £40,000.
Brief statement of the charity’s policy on
reserves		 The Group held reserves of approximately £41,320 against
this at year end. This is considered to be in line with that
required for operating expenses.
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £40,000.

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1)

4 LT700001 (14 September 2024)

• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;		 The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.

Section F Other Optional Information

Plans for future periods (details of any
significant activities planned to achieve
them)		 The Group will continue to invest in the youth programme
and equipment with the objectve of increasing the number of
young people participating in Scouting in Gleadless.
The Group also intends to invest in the safety and
maintenance of the building and grounds, where this is
required.

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)		 S L Flint S L Flint S L Flint S L Flint S L Flint S L Flint A J Bradshaw
Sarah Flint Andrew Bradshaw
Chair GroupScout Leader
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9
2
5
2 9 0 9 2 5

5 LT700001 (14 September 2024)

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

Year start date Year end date
For the year
from		 01/04/2024 To 31/03/2025
Receipts and payments
Receipts 2024/25
Unrestricted funds
£		 2024/25
Restricted funds
£		 2024/25
Total Funds
£		 2023/24
Total Funds
£
Donations, legacies and similar income
Membership subscriptions 21,767 - 21,767 22,524
Less:Membership subscriptions paid on (National/County/Area/District) - 6,524 - - 6,524 - 8,597
Net membership subscriptions retained 15,243 - 15,243 13,927
Donations 360 - 360 30
Camps and Activities 21,923 - 21,923 26,020
Gift Aid 4,589 - 4,589 3,085
Group Clothing 766 - 766 725
Sub total 42,882 - 42,882 43,787
Grants
Scout Association Recovery Fund - - - -
SCC Equipment Grant - - - 389
TSA Start Up Grant - - 3,500
Uniformed Youth Startup Grant - 500 500 -
Uniformed Youth Activity Grant - 3,000 3,000 -
Sub total - 3,500 3,500 3,889
Fundraising (gross)
General Fundraising 125 - 125 67
Detail 2 - - - -
Detail 3 - - - -
Other fundraising activities - - - -
Sub total 125 - 125 67
Investment income
Bank interest - - - -
Building Society interest - - - -
The Scout Association Short Term Investment Service 488 - 488 713
Property Rent income 1,075 - 1,075 860
Other investment income - - - -
Sub total 1,563 - 1,563 1,573
Total Gross Income
Asset and investment sales, etc.
Total receipts
44,569 3,500 48,069 49,315
- - - -
44,569 3,500 48,069 49,315

1 LT700002

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year start date Year end date
For the year
from		 01/04/2024 To 31/03/2025
Receipts and payments
Payments 2024/25
Unrestricted funds
£		 2024/25
Restricted funds
£		 2024/25
Total Funds
£
33,267.60
-
4,899.03
2,104.98
3,454.65
195.55
-
-
-
1,485.02
554.12
2,752.61
367.00
-
49,081
-
-
-
-
-
49,081
-
49,081		 2023/24
Total Funds
£
Charitable Payments
Youth programme and activities 26,813 6,455 33,267.60 32,464
Adult support and training - - -
HQ Costs 4,899 - 4,899.03 5,759
Insurance 2,105 - 2,104.98 3,108
Repairs and Renewals 3,455 - 3,454.65 2,746
Materials and equipment 196 - 195.55 958
Printing and photocopying - - -
Uniforms - -
AGM and trustee expenses - - -
Bank Fees 1,485 - 1,485.02 1,463
Miscellaneous 554 554.12 220
Vehicle and Insurance 2,753 - 2,752.61 2,687
Group Clothing 367 - 367.00 3,527
DCMS Youth Investerment Fund Vehicle Purchase - -
Sub total 42,626 6,455 49,081 52,932
Fundraising expenses
Detail 1 - - - -
Detail 2 - - - -
Detail 3 - - - -
Other fundraising costs - - - -
Sub total - - - -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
42,626 6,455 49,081 52,932
- - - -
42,626 6,455 49,081 52,932
1,943 - 2,955 - 1,011 - 3,617
- - - -
1,943 - 2,955 - 1,011 - 3,617

2 LT700002

Statement of assets and liabilities at the end of the year

31st March 2025 31st March 2025 31st March 2025 31st March 2024

Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,257 - 17,257
1,997 - 1,997
- - -
22,059 - 22,059
7 - 7
41,320 - 41,320
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,257 - 17,257
1,997 - 1,997
- - -
22,059 - 22,059
7 - 7
41,320 - 41,320
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,257 - 17,257
1,997 - 1,997
- - -
22,059 - 22,059
7 - 7
41,320 - 41,320
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Total Funds
£
Cash funds
Bank current account 17,257 - 17,257 20,263
Equals Cards 1,997 - 1,997 485
Building society account - - - -
The Scout Association Short Term Investment Service 22,059 - 22,059 21,571
Cash/Floats 7 - 7 13
Total cash funds 41,320 - 41,320 42,332
Other monetary assets
Tax claim - - - -
Debts due from the County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for charity's own use
Badge stock - - - -
Shop stock - - - -
Other stock - - - -
Land and buildings 746,816 - 746,816 746,816
Motor vehicles - - - -
Scouting equipment, furniture etc - - - -
Other - - - -
Sub total 746,816 - 746,816 746,816
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - -
Subscriptions not yet paid - - - -
Loan - detail - - - -
Other liabilities - - - -
Sub total - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 7th June 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature
S Flint
S Parsons		 Print Name
S Flint Sarah Flint, Chair
S Parsons Sam Parsons, Treasurer

3 LT700002

Independent Examiner's Report to the Trustees of the

230[TH] SHEFFIELD (GLEADLESS) SCOUT GROUP SCOUT COUNCIL

I report on the accounts of the Group/District/County/Area for the year ended 31 March 2025.

which comprise the Statement of Financial Activities, the Balance Sheet and related notes appended.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. ⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  6. Please delete the words in the brackets if they do not apply

Name: Lucy Skipworth

Qualification: Management Accountant (MAAT)

Address: 4 Owthorpe Grove, Mosborough, Sheffield, S20 5JX Date: 05/09/2025

LT900006