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2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 3 3 1 0 3 2 4
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
230th Sheffield(Gleadless)Scout Group
866–876 Gleadless Road
Sheffield
Postcode S 1 2 2 Q F

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Sarah Flint Chair
Carol Hudson to 28/03/24
Samantha Parsons Treasurer
Andrew Bradshaw Group Lead Volunteer
Nicol Bradshaw
Marc Goodwin
Barry Ward to 6/6/24
Eric Hudson to 31/12/23
Robert Godfrey
Ruth Clements to 5/8/24
Helen Clayton to 9/8/24

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B Structure, governance and management
Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer and upto a) the induction and training of trustees; 10 Trustees and meets every 2 months. b) trustee' consideration of major risks and the systems and procedures to Members of the Trustee Board complete Being a Scouts manage them Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B
Structure, governance and management (continued)		 Section B
Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-

3 LT700001 (14 September 2024)

p p ; operate with others and make friends.

The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

The group fulfils the above objectives by running a Beaver colony, two Cubs packs, a Scout troop and an Air Scout troop. The Group also has an affliated Explorer unit.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The Scout Group as a whole is well attended and the Air
Scout troop has been particularly successful in attracting
and retaing young people. The Group is undergoing a period
of change in terms of leadership, with new Section Leaders
for Beavers and Charnock Cubs. These new leaders have
injected fresh ideas into these sections which continue to
thrive.

4 LT700001 (14 September 2024)

Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The Group held reserves of approximately £42,332 against
this at year end. This is considered to be in line with that
required for operating expenses.
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £40,000.

Further financial review details (optional information)

Section F Other Optional Information

5 LT700001 (14 September 2024)

Plans for future periods (details of any significant activities planned to achieve them)

The Group will continue to invest in the youth programme and equipment with the objectve of increasing the number of young people participating in Scouting in Gleadless. The Group also intends to invest in the safety and maintenance of the building and grounds, where this is required.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)		 S L Flint S L Flint S L Flint S L Flint S L Flint S L Flint A J Bradshaw
Sarah Flint Andrew Bradshaw
Chair GroupScout Leader
2
2
0
9
2
4
2 2 0 9 2 4

6 LT700001 (14 September 2024)

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

Year start date Year end date
For the year
from		 01/04/2023 To 31/03/2024
Receipts and payments
Receipts 2023/24
Unrestricted funds
£		 2023/24
Restricted funds
£		 2023/24
Total Funds
£		 2022/23
Total Funds
£
Donations, legacies and similar income
Membership subscriptions 22,524 - 22,524 15,897
Less:Membership subscriptions paid on (National/County/Area/District) - 8,597 - - 8,597 - 6,614
Net membership subscriptions retained 13,927 - 13,927 9,283
Donations 30 - 30 30
Camps and Activities 26,020 - 26,020 15,298
Gift Aid 3,085 - 3,085 2,801
Group Clothing 725 - 725 323
Sub total 43,787 - 43,787 27,735
Grants
Scout Association Recovery Fund - - - -
SCC Equipment Grant - 389 389 -
TSA Start Up Grant - 3,500 3,500 -
Coop Community Fund - - - 2,114
Sub total - 3,889 3,889 2,114
Fundraising (gross)
General Fundraising 67 - 67 325
Detail 2 - - - -
Detail 3 - - - -
Other fundraising activities - - - -
Sub total 67 - 67 325
Investment income
Bank interest - - - -
Building Society interest - - - -
The Scout Association Short Term Investment Service 713 - 713 411
Property Rent income 860 - 860 1,765
Other investment income - - - -
Sub total 1,573 - 1,573 2,176
Total Gross Income
Asset and investment sales, etc.
Total receipts
45,426 3,889 49,315 32,349
- - - -
45,426 3,889 49,315 32,349

1 LT700002

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year start date Year end date
For the year
from		 01/04/2023 00/01/1900 00/01/1900 To 31/03/2024
Receipts and payments
Payments 2023/24
Unrestricted funds
£		 2023/24
Restricted funds
£		 2023/24
Total Funds
£
32,464.22
-
5,758.97
3,107.81
2,745.73
958.30
-
-
-
1,463.36
220.06
2,686.61
3,526.56
-
52,932
-
-
-
-
-
52,932
-
52,932		 2022/23
Total Funds
£
Charitable Payments
Youth programme and activities 29,915 2,550 32,464.22 19,727
Adult support and training - - -
HQ Costs 5,759 - 5,758.97 3,557
Insurance 3,108 - 3,107.81 2,347
Repairs and Renewals 2,746 - 2,745.73 8,079
Materials and equipment 958 - 958.30 1,214
Printing and photocopying - - -
Uniforms - - 1,496
AGM and trustee expenses - - -
Bank Fees 1,463 - 1,463.36 804
Miscellaneous 220 220.06 403
Vehicle and Insurance 2,687 - 2,686.61 3,744
Group Clothing 3,527 - 3,526.56 388
DCMS Youth Investerment Fund Vehicle Purchase - - 2,471
Sub total 50,382 2,550 52,932 44,231
Fundraising expenses
Detail 1 - - - -
Detail 2 - - - -
Detail 3 - - - -
Other fundraising costs - - - -
Sub total - - - -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
50,382 2,550 52,932 44,231
- - - -
50,382 2,550 52,932 44,231
- 4,956 1,339 - 3,617 - 11,882
- - - -
- 4,956 1,339 - 3,617 - 11,882

2 LT700002

Statement of assets and liabilities at the end of the year

31st March 2024 31st March 2024 31st March 2024 31st March 2023

Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,308 2,955 20,263
485 - 485
- - -
21,571 - 21,571
13 - 13
39,377 2,955 42,332
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,308 2,955 20,263
485 - 485
- - -
21,571 - 21,571
13 - 13
39,377 2,955 42,332
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Unrestricted funds
Restricted funds
Total Funds
£
£
£
17,308 2,955 20,263
485 - 485
- - -
21,571 - 21,571
13 - 13
39,377 2,955 42,332
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
746,816 - 746,816
- - -
- - -
- - -
- - -
- - -
- - -		 Total Funds
£
Cash funds
Bank current account 17,308 2,955 20,263 22,606
Equals Cards 485 - 485 2,471
Building society account - - - -
The Scout Association Short Term Investment Service 21,571 - 21,571 20,858
Cash/Floats 13 - 13 13
Total cash funds 39,377 2,955 42,332 45,948
Other monetary assets
Tax claim - - - -
Debts due from the County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for charity's own use
Badge stock - - - -
Shop stock - - - -
Other stock - - - -
Land and buildings 746,816 - 746,816 746,816
Motor vehicles - - - -
Scouting equipment, furniture etc - - - -
Other - - - -
Sub total 746,816 - 746,816 746,816
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - -
Subscriptions not yet paid - - - -
Loan - detail - - - -
Other liabilities - - - -
Sub total - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 7th June 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature
S Flint
S Parsons		 Print Name
S Flint Sarah Flint, Chair
S Parsons Sam Parsons, Treasurer

3 LT700002

Independent Examiner's Report to the Trustees of the

230[TH] SHEFFIELD (GLEADLESS) SCOUT GROUP SCOUT COUNCIL

I report on the accounts of the Group for the year ended 31 March 2024.

which comprise the Statement of Financial Activities, the Balance Sheet and related notes appended.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. ⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  6. Please delete the words in the brackets if they do not apply

Name: Alice Skipworth......................................................................................................

Qualification: Chartered Accountant (CIMA).............................................................................................

Address: 8 Hurrier Place, Halfway, Sheffield, S20

4AH....................................................................................................

...................................................................................................................

Date: 09/09/24.........................................................................................................

LT900006