Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 2 | 2 | 3 | 1 | 0 | 3 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
230th Sheffield(Gleadless)Scout Group 5 0 9 6 5 5 2 0 1 3 8 |
||||||||||||
| 866 – 876 Gleadless Road | |||||||||||||
| Sheffield | |||||||||||||
| Postcode | S | 1 | 2 | 2 | Q | F |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Carol Hudson | |||
| Paul Clabon | |||
| Sarah Flint | Chair | ||
| Lionel Haslam | |||
| Nicol Bradshaw | |||
| Marc Goodwin | |||
| Samantha Parsons | Treasurer | ||
| Eric Hudson | |||
| Robert Godfrey | |||
| PhilipAllison | |||
| Andrew Bradshaw | GroupScout Leader | ||
| Ruth Clements | |||
| BarryWard | |||
| Helen Clayton |
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B Structure, governance and management
| Description of the charity’s trusts | |
|---|---|
| Type of governing document | The Group's governing documents are those of the The |
| Scout Association. They consist of a Royal Charter, which | |
| in turn gives authority to the Bye Laws of the Association | |
| and The Policy, Organisation and Rules of The Scout | |
| (e.g. trust deed, constitution) | Association. |
| How the charity is constituted | The Group is a trust established under its rules which are |
| common to all Scouts. | |
| (e.g. trust, association, company) | |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, |
| (e.g. appointed by, elected by) | Organisation and Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) |
The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Trustee Board complete releavnt training within the first 5 months of joining the committee. The Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected.
You may choose to include additional The Group is managed by the Trustee Board, the members information, where relevant, about: of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Trustee Board consists of 3 independent a) the induction and training of trustees; representatives, Chair, Treasurer and Secretary together b) trustee' consideration of major risks with the Group Scout Leader, individual section leaders (if and the systems and procedures to opted to take on the responsibility) and parent’s manage them representation and meets every 2 months.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management(continued) |
|---|---|
| Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The group fulfils the above objectives by running a Beaver colony, two Cubs packs, a Scout troop and two Air Scout troops. The Group also has an affliated Explorer unit. |
3 LT700001 (3rd December 2018)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Scouting at Gleadless has continued to recover following the COVID pandemic and this has culminated in the establishment of a new Air Scout troop which meets on Monday evenings. The new troop has got off to a flying start offering a fun, varied and interesting programme to complement the programmes offered by the other sections. |
|
| Section E | Financial Review |
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs plus a further amount for unexpected building maintenance and minibus repairs or replacement. This is considered to be circa £40,000, which is increased from last year to allow for current and forecast levels of inflation. The Group held reserves of approximately £45,948 against this at year end. Whilst this is above the level required for operating expenses, the level of reserves has reduced significantly since last year, where they stood at £57,860. The Trustee Board considers that such reductions in reserve levels are not sustainble and has therefore taken the decision to increase member subscriptions. |
4 LT700001 (3rd December 2018)
Details of any funds materially in deficit N/A (circumstances plus steps to eliminate)
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; |
The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustee Board considers the cash flow requirements. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
|---|---|
Section F Other Optional Information
| Plans for future periods (details of any significant activities planned to achieve them) |
The Group will continue to invest in the youth programme and equipment with the objectve of increasing the number of young people participating in Scouting in Gleadless. The Group also intends to invest in the safety and maintenance of the building and grounds, where this is required. |
|---|---|
Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
S L Flint | S L Flint | S L Flint | S L Flint | S L Flint | S L Flint | A J Bradshaw |
|---|---|---|---|---|---|---|---|
| Sarah Flint | Andrew Bradshaw | ||||||
| Chair | GroupScout Leader | ||||||
| 1 0 0 9 2 3 |
|||||||
| 1 | 0 | 0 | 9 | 2 | 3 |
5 LT700001 (3rd December 2018)
230th Sheffield (Gleadless) Scout Group DRAFT Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | ||
|---|---|---|---|---|---|---|
| For the year from |
01/04/2022 | 01/04/2022 | 01/04/2022 | To | 31/03/2023 | |
| Receipts and payments | ||||||
| Receipts | 2022/23 Unrestricted funds £ |
2022/23 Restricted funds £ |
2022/23 Total Funds £ 15,897 - 6,614 9,283 - 15,298 2,801 323 27,705 - - - 2,114 2,114 325 - - - 325 - - 411 1,765 - 2,176 32,319 - 32,319 |
2021/22 Total Funds £ |
||
| Donations, legacies and similar income | ||||||
| Membership subscriptions | 15,897 | - | 15,897 | 13,404 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | - 6,614 | - | - 6,614 | - 5,866 | ||
| Net membership subscriptions retained | 9,283 | - | 9,283 | 7,538 | ||
| Donations | - | - | - | 90 | ||
| Camps and Activities | 15,298 | - | 15,298 | 10,884 | ||
| Gift Aid | 2,801 | - | 2,801 | 1,236 | ||
| Group Clothing | 323 | - | 323 | 1,968 | ||
| Sub total | 27,705 | - | 27,705 | 21,717 | ||
| Grants | ||||||
| Scout Association Recovery Fund | - | - | - | - | ||
| COVID 19 | - | - | - | 11,501 | ||
| DCMS Youth Investment Fund | - | - | - | 35,154 | ||
| Coop Community Fund | - | 2,114 | 2,114 | - | ||
| Sub total | - | 2,114 | 2,114 | 46,655 | ||
| Fundraising (gross) | ||||||
| General Fundraising | 325 | - | 325 | - | ||
| Detail 2 | - | - | - | - | ||
| Detail 3 | - | - | - | - | ||
| Other fundraising activities | - | - | - | - | ||
| Sub total | 325 | - | 325 | - | ||
| Investment income | ||||||
| Bank interest | - | - | - | - | ||
| Building Society interest | - | - | - | - | ||
| The Scout Association Short Term Investment Service | 411 | - | 411 | 222 | ||
| Property Rent income | 1,765 | - | 1,765 | 422 | ||
| Other investment income | - | - | - | - | ||
| Sub total | 2,176 | - | 2,176 | 644 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||
| 30,205 | 2,114 | 32,319 | 69,016 | |||
| - | - | - | - | |||
| 30,205 | 2,114 | 32,319 | 69,016 |
1 LT700002
230th Sheffield (Gleadless) Scout Group DRAFT Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | ||
|---|---|---|---|---|---|---|
| For the year from |
01/04/2022 | 01/04/2022 | 01/04/2022 | To | 31/03/2023 | |
| Receipts and payments | ||||||
| Payments | 2022/23 Unrestricted funds £ |
2022/23 Restricted funds £ |
2022/23 Total Funds £ 19,727 - 3,557 2,347 8,079 1,214 - 1,496 - 804 403 3,744 388 2,471 44,231 - - - - - 44,231 - 44,231 |
2021/22 Total Funds £ |
||
| Charitable Payments | ||||||
| Youth programme and activities | 19,268 | 459 | 19,727 | 13,486 | ||
| Adult support and training | - | - | - | - | ||
| HQ Costs | 3,557 | - | 3,557 | 2,222 | ||
| Insurance | 2,347 | - | 2,347 | 1,553 | ||
| Repairs and Renewals | 8,079 | - | 8,079 | 3,252 | ||
| Materials and equipment | 1,214 | - | 1,214 | 4,501 | ||
| Printing and photocopying | - | - | - | - | ||
| Uniforms | 1,496 | - | 1,496 | 903 | ||
| AGM and trustee expenses | - | - | - | - | ||
| Bank Fees | 804 | - | 804 | 837 | ||
| Miscellaneous | 403 | 403 | 349 | |||
| Vehicle and Insurance | 3,744 | - | 3,744 | 1,255 | ||
| Group Clothing | 388 | - | 388 | 2,155 | ||
| DCMS Youth Investerment Fund Vehicle Purchase | 2,471 | - | 2,471 | 32,682 | ||
| Sub total | 43,772 | 459 | 44,231 | 63,195 | ||
| Fundraising expenses | ||||||
| Detail 1 | - | - | - | - | ||
| Detail 2 | - | - | - | - | ||
| Detail 3 | - | - | - | - | ||
| Other fundraising costs | - | - | - | - | ||
| Sub total | - | - | - | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||||
| 43,772 | 459 | 44,231 | 63,195 | |||
| - | - | - | - | |||
| 43,772 | 459 | 44,231 | 63,195 | |||
| - 13,567 | 1,655 | - 11,912 | 5,821 | |||
| - | - | - | - | |||
| - 13,567 | 1,655 | - 11,912 | 5,821 |
2 LT700002
Statement of assets and liabilities at the end of the year
31st March 2022 31st March 2022 31st March 2022 31st March 2021
| Unrestricted funds Restricted funds Total Funds £ £ £ 22,606 - 22,606 2,471 - 2,471 - - - 20,858 - 20,858 13 - 13 45,948 - 45,948 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 746,816 - 746,816 - - - - - - - - - 746,816 - 746,816 - - - - - - - - - - - - - - - - - - |
Unrestricted funds Restricted funds Total Funds £ £ £ 22,606 - 22,606 2,471 - 2,471 - - - 20,858 - 20,858 13 - 13 45,948 - 45,948 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 746,816 - 746,816 - - - - - - - - - 746,816 - 746,816 - - - - - - - - - - - - - - - - - - |
Unrestricted funds Restricted funds Total Funds £ £ £ 22,606 - 22,606 2,471 - 2,471 - - - 20,858 - 20,858 13 - 13 45,948 - 45,948 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 746,816 - 746,816 - - - - - - - - - 746,816 - 746,816 - - - - - - - - - - - - - - - - - - |
Total Funds £ |
|
|---|---|---|---|---|
| Cash funds | ||||
| Bank current account | 22,606 | - | 22,606 | 36,001 |
| Equals Cards | 2,471 | - | 2,471 | 1,399 |
| Building society account | - | - | - | - |
| The Scout Association Short Term Investment Service | 20,858 | - | 20,858 | 20,447 |
| Cash/Floats | 13 | - | 13 | 13 |
| Total cash funds | 45,948 | - | 45,948 | 57,860 |
| Other monetary assets | ||||
| Tax claim | - | - | - | - |
| Debts due from the County/Area/District/Group | - | - | - | - |
| Insurance claim | - | - | - | - |
| Sub total | - | - | - | - |
| Investment assets | ||||
| Investment property - detail | - | - | - | - |
| Quoted investments | - | - | - | - |
| Other investments - detail | - | - | - | - |
| Sub total | - | - | - | - |
| Non monetary assets for charity's own use | ||||
| Badge stock | - | - | - | - |
| Shop stock | - | - | - | - |
| Other stock | - | - | - | - |
| Land and buildings | 746,816 | - | 746,816 | 295,000 |
| Motor vehicles | - | - | - | - |
| Scouting equipment, furniture etc | - | - | - | - |
| Other | - | - | - | - |
| Sub total | 746,816 | - | 746,816 | 295,000 |
| Liabilities | ||||
| Accounts not yet paid | - | - | - | - |
| Expenses incurred but not invoiced | - | - | - | - |
| Subscriptions not yet paid | - | - | - | - |
| Loan - detail | - | - | - | - |
| Other liabilities | - | - | - | - |
| Sub total | - | - | - | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 7th June 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature S Flint S Parsons |
Print Name |
|---|---|
| S Flint | Sarah Flint, Chair |
| S Parsons | Sam Parsons, Treasurer |
3 LT700002
Independent Examiner's Report to the Trustees of the ..SCOUT GROUPIDISTRICTICOUNTYIAREA SCOUT COUNCIL I report on the a¢¢ounts of the GrouplTh'slriGVCountylArea for the year 8nded which compris8 the Statetnent ol Flnancial Aclivilies, the BaLqnce Sheet and related note5 Set out on pages. This repurt is made solely to the trustee5 In a¢cordance wilh Section 145 of th8 Charit185 Act 2011. My work has been undertaken so Ihat I tnighl slate lo the ch8rily's iruslee5 th05e mallers l am required lo slate to them in an Independent Examinei's report and for no other purpose. To the fullest extent peimilled by law, I do not accept or assume re5ponsibilily 10 8nyone other than Ihp charity and the charity's tiustees for my examination work. Re8P8Ctive responslbllltles of Trll8tee8 and Examlnor The Group'slDislrict's trustee5 are iesponsible for the pr8paralion of the attnunts. They consider that an audit is not required for this ye8r (under Section 144 of the Chari118s Act 2011 Ilhe CharitS Aclll and that an ind8pend&nl examination Is neeESed. It is my responsibility lo.. Examine the a¢count8 lund8r Section 145 of the Charities Actl., To follow the procedures laid down in Ihe General Dileclions given by the Charty Commissioners (under Section 14515llbl of the CharitEs AGII", and To slat8 whether parti¢ular matters have come to my allenllon. Basls of Independent Examin¢r'$ report My examination was cariied out in accordance with the General Direciions given by the Charity Cornmi5sioners. An gxatnination Includes a review of the ascounting records kepl by Ihe GrouplDislricl and a comparison of the a¢¢ounts presented with those w¢ord8. 11 also include5 consideration of any unusual Ilpms or di8closures in the accounts, and seeking expl8n81ions from you a5 Iruslee$ ¢oncerning any such matter$. Th8 procedures undertaken do not provide all the evidenc8 that would bÈ required in an audit. and ¢ons8quenlly no opinion is g1V8n as to whether the accoun15 present a'lrue alld fairf view and the report is limiled to Ihose rnallèrs sel out in the slalernertl below. Independent ExamlnOT'$ slatement In Gonne¢llon with my examination, no malter has come lo my attention lother than th81 disclosed bel¢)w'l.' 1. which gives me reasonable cause to believe that in any m818rial respect the reqU1MentS to keep a¢counlSng reo)rd$ in accordance wilh Se¢tion 130 of the Chafities Act,'and to prepare accounts which accord with the accounting records and compty wth the a¢¢ounling requir8men15 of the Gharilies Act have not been rnel., or 2. to which, in my opinion, attention should b8 diawn in order lo anable a prOr unde15tsnding of the accounts to be reached. ' Please delete th8 words in tha bra¢kets il Ihey do not apply Name.. ,.... Qu81ificalion-. Address.. Dale.. LT900006