## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||230th Sheffield(Gleadless)Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Carol Hudson||| ||Paul Clabon||| ||Sarah Flint|Chair|| ||BeckyBlades||to 18/09/2021| ||Lionel Haslam||| ||Nicol Bradshaw|Treasurer|| ||Marc Goodwin||| ||Samantha Parsons|Secretary|| ||Eric Hudson||| ||Robert Godfrey||| ||PhilipAllison||| ||Andrew Bradshaw|GroupScout Leader|| ||Ruth Clements||| ||BarryWard||| ||Helen Clayton||from 18/09/2021| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document|The Group's governing documents are those of the The| ||Scout Association. They consist of a Royal Charter, which| ||in turn gives authority to the Bye Laws of the Association| ||and The Policy, Organisation and Rules of The Scout| |(e.g. trust deed, constitution)|Association.| ||| |How the charity is constituted|The Group is a trust established under its rules which are| ||common to all Scouts.| |(e.g. trust, association, company)|| ||| |Trustee selection methods|The Trustees are appointed in accordance with the Policy,| |(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional|The Group is managed by the Group Executive Committee,| |information, where relevant, about:|the members of which are the ‘Charity Trustees’ of the| ||Scout Group which is an educational charity. As charity| ||trustees they are responsible for complying with legislation| ||applicable to charities. This includes the registration,| ||keeping proper accounts and making returns to the Charity| ||Commission as appropriate.| |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leader, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 2 months.| ||Members of the Executive Committee complete_'Essential_| ||_Information for Executive Committee'_training within the first| ||5 months of joining the committee.| ||This Group Executive Committee exists to support the| ||Group Scout Leader in meeting the responsibilities of the| ||appointments and is responsible for:| ||- The maintenance of Group property;| ||- The raising of funds and the administration of Group| ||finance;| ||- The insurance of persons, property and equipment;| ||- Group public occasions;| ||- Assisting in the recruitment of leaders and other adult| ||support;| ||- Appointing any sub committees that may be required;| ||- Appointing Group Administrators and Advisors other than| ||those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.| ||| |**Section C**|**Objectives and activities**| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The group fulfils the above objectives by running two
Beaver colonies, two Cubs packs, a Scout troop and an Air
Scout troop. The Group also has an affliated Explorer unit.
| 3 LT700001 (3rd December 2018) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||This year saw the return of face-to-face Scouting following
the pandemic. This included a gradual return to socially
distanced outdoor activities following carefully designed
protocols to minimise the spread of infection. As restrictions
were lifted, meetings also moved indoors and camps also
resumed for some sections. The year also saw new leaders
take over the running of Charnock Cub Pack which will
ensure the continued provision of Cubs on a Monday
evening.
A significant acheivement was the receipt of the DCMS
Youth Investment Fund (YIF) grant for the purchase of an
additional 17 seat minibus, which will enable transport to be
proivide for young people for many years to come, as well
as increasing the level of transport that can be provided.
Importantly, the minibus can be driven a standard car
licence, increasing the number of drivers available.
The Scout HQ building and grounds have been brought
back into use. An abestos survey has been undertaken to
enable us to manage abestos risks and a maintenace
contract is in place for the upkeep of the grounds.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves
4 LT700001 (3rd December 2018)|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs
plus a further amount for unexpected building maintenance
and minibus repairs or replacement. This is considered to
be circa £33,000, which is increased from last year to allow
for current and forecast levels of inflation.
The Group held reserves of approximately £57,860 against
this at year end. This is above the level required for
operating expenses. This includes a £2,472 underspend
that will be returned to the DCMS YIF next financial year.
Allowing for this and the increase in reserves required due
to inflation, the level of reserves has remained broadly the
same as lastyear.| ||| 5 LT700001 (3rd December 20181 Details of any funds materially in deficit (circumstances plus steps to eliminate) ## N/A Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.

**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Group will continue to invest in the youth programme
and equipment with the objectve of increasing the number
of young people participating in Scouting in Gleadless.
The Group also intends to invest in the safety and
maintenance of the building and grounds, where this is
required.| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|S L Flint|S L Flint|S L Flint|S L Flint|S L Flint|S L Flint|A J Bradshaw| |---|---|---|---|---|---|---|---| ||||||||| ||Sarah Flint||||||Andrew Bradshaw| ||||||||| ||Chair||||||GroupScout Leader| ||1
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2||||||| ||1|0|0|7|2|2|| 6 LT700001 (3rd December 2018) ## **230th Sheffield (Gleadless) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year start date Year start date Year end date
For the year
01/04/2021 31/03/2022 31/03/2022 To 31/03/2021
from
Receipts and payments
2021/22 2021/22 2021/22 2020/21
Unrestricted funds Restricted funds Total Funds Total Funds
£ £ £ £
Receipts
Donations, legacies and similar income
Membership subscriptions 13,404 - 13,404 6,516
Less:Membership subscriptions paid on (National/County/Area/District) - 5,866 - - 5,866 - 5,292
Net membership subscriptions retained 7,538 - 7,538 1,224
Donations 90 - 90 105
Camps and Activities 10,884 - 10,884 60
Gift Aid 1,236 - 1,236 2,899
Group Clothing 1,968 - 1,968 -
Sub total 21,717 - 21,717 4,288
Grants
Scout Association Recovery Fund - - - 4,700
COVID 19 11,501 - 11,501 21,785
DCMS Youth Investment Fund - 35,154 35,154 -
Sub total 11,501 35,154 46,655 26,485
Fundraising (gross)
Detail 1 - - - -
Detail 2 - - - -
Detail 3 - - - -
Other fundraising activities - - - -
Sub total - - - -
Investment income
Bank interest - - - 7
Building Society interest - - - -
The Scout Association Short Term Investment Service 222 - 222 175
Property Rent income 422 - 422 80
Other investment income - - - -
Sub total 644 - 644 263
Total Gross Income 33,862 35,154 69,016 31,036
Asset and investment sales, etc. - - - -
Total receipts 33,862 35,154 69,016 31,036
**----- End of picture text -----**
1 LT700002 ## **230th Sheffield (Gleadless) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year start date Year start date Year end date
For the year
01/04/2021 31/03/2022 31/03/2022 To 31/03/2021
from
Receipts and payments
2021/22 2021/22 2021/22 2020/21
Unrestricted funds Restricted funds Total Funds Total Funds
£ £ £ £
Payments
Charitable Payments
Youth programme and activities 13,486 - 13,486 350
Adult support and training - - - -
HQ Costs
2,222 - [ 2,222 ] 2,506
Insurance
1,553 - [ 1,553 ] 1,544
Repairs and Renewals
3,252 - [ 3,252 ] 1,710
Materials and equipment
621 3,880 [ 4,501 ] 641
Printing and photocopying
- - [ - ] -
Refund of camp costs prior year camp contribution
- - [ - ] 1,290
Uniforms
903 - [ 903 ] -
AGM and trustee expenses
- - [ - ] -
OSM Cost
- - [ - ] 244
Bank Fees
837 - [ 837 ] 587
Miscellaneous 349 349
Vehicle and Insurance
1,255 - [ 1,255 ] 1,128
Group Clothing
2,155 - [ 2,155 ] 1,128
DCMS Youth Investerment Fund Vehicle Purchase
- 32,682 [ 32,682 ] 1,128
Sub total
26,633 36,562 63,195 12,257
Fundraising expenses
Detail 1 - - - -
Detail 2 - - - -
Detail 3
- - [ - ] -
Other fundraising costs
- - [ - ] -
Sub total - - - -
Total Gross Expenditure 26,633 36,562 63,195 12,257
Asset and investment purchases, etc. - - - -
Total payments 26,633 36,562 63,195 12,257
Net of receipts/(payments) 7,229 - 1,408 5,821 18,779
Cash funds last year end - - [ - ] -
Cash funds this year end 7,229 - 1,408 5,821 18,779
**----- End of picture text -----**
2 LT700002 ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
31st March 2022 31st March 2022 31st March 2022 31st March 2021
Unrestricted funds Restricted funds Total Funds Total Funds
£ £ £ £
Cash funds
Bank current account 33,529 2,472 36,001 29,841
Equals Cards 1,399 - 1,399 1,317
Building society account - - - -
The Scout Association Short Term Investment Service 20,447 - 20,447 20,225
Cash/Floats 13 - 13 656
Total cash funds 55,388 2,472 57,860 52,040
Other monetary assets
Tax claim - - - -
Debts due from the County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for charity's own use
Badge stock - - - -
Shop stock - - - -
Other stock - - - -
Land and buildings - - - 295,000
Motor vehicles - - - -
Scouting equipment, furniture etc - - - -
Other - - - -
Sub total - - - 295,000
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - -
Subscriptions not yet paid - - - -
Loan - detail - - - -
Other liabilities - - - -
Sub total - - - -
**----- End of picture text -----**
## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature
S L Flint
N M Bradshaw|Print Name
Sarah Flint, Chair
Nicol Bradshaw, Treasurer| |---|---| 3 LT700002 Independent Examinerfs Report to the Trustees of the 230th Sheffield (Gleadless) ..SCOUT GROUPI 31 Mard) 2022 I réport on the accounts ol Ihe GruV￿L￿1r￿ntylArea for Ihe yeaionded ......... ... whkh conyiise Ihe Slelemenl of Flnanual Ach¥￿18%. 88kAn￿ ShB8t and r818tgJ notes Set oui on pagas......... Thi5 ieport Is made solely to the trustees in a￿atr￿ance vAlh Section 145 of the Charilw Act 2011 My work has bBen undertaken w th81 I mighl slalÈ lo tha charity'5 Iru$lees th(w mallers l am required to slate lo them in an Independenl ExBmlner'5 repDrt and no other purpose. To tho fijllèst extent pgrmitted by law, I do not 8cc4pI or assume re5ponsibilily lo anyon8 other Ih8n fv charity and th8 charity's I¥u5tees lor my 8x8minalion work. Ro&pe¢14v8 responslbllltlei of TIu8tO•8 and Exarnln•r The GroupÉlDislrict'8 Irustee5 are respo￿lb￿ 14r tha preparal*)n of arKovnts They consider lhg18n gudit Is not requityd for Ihls year (under Section 144 of th¢ chari1￿$ Act 2011 (the Chanli88 klll aTrJ that ao indepondènl examination is needed. 11 Is my rownlbility lo.. Examine the 8¢￿U￿¢S lundèr S8d*)n 145 of IhB Chafibv$ A¢Xk' To Idlow procedures dtr*n In tho General DiredK￿¥ ifvan ty the Charty Ctyfimllslongrn lunder s8cl￿n 14515llbl of the Ch8rilh88 Acll,. and To stale whether partKular moiiers have ¢¢Mna to my atloniicffi. 8a810 of Indgptynd•nt Examlnerfs r0POrt My examination wa5 carried out In 8￿rdarKe wth Ihe Goner•l D￿1h)n* gfven by ihe Ch•rity Comm￿s￿nerS. An 6xaminalion indLKles a r8v*w of th8 accounlirg records kepi by the Gro￿￿(￿.$1r4th and a comparison of the 8ccounls pr¢senled wrth tho88 record5. It aLs0 Ind￿88 ¢on6#Jeral*?n ol any unusual Items or discb5urgs in the g¢counl8. and seeking explanatKins Irom you 86 trustees conceming ony such maliers. The proceduTO$ und8rfak8n do not prowda all Its ev￿orK6 that ¥wuk1 be required in an audit. conwuenlly no ophlon is glven as to whelher Ihe 8¢counls present a'lrue and lay. vthv and tha limiled lo those mattern Sel out n the $tstem8nl below. IndopendeTrt ExHmlthèV8 slatemont In Gonneciion wilh my examinalw. no matter has come lo my •tt0niTr)n I 1. which give$ mt re880n8b￿ cause to b•h8ve Ih81 in material respecl the requirements to keep ac¢ounbr¥J r6cud8 m accordarK¥ wth Se¢ix)n 130 of the Charilk75 Aci".8t)d to prep8re 8cceunl8 whKh 8c¢of%Y %*ilh tha attovnting and ojmpty wlh the ￿(QU￿ting requirernenis of the Charths P have not been mel. or 2. lo wh￿th, In my Opin￿?￿, altenlK)n ¥I￿k1 be dr8wn in order to enHblè a proper yTrJersl8ndiNJ ￿ Iho accounts to be reached. ' Ploas9 dgkie Ihè iii the lyHthetsrfthBy (k) ewy N8me.' ..... L.VL% . £LI.P.Lx)LT..H...... Qu81ificat￿n. Address . I¥ OWLT.PIO.LP.C .￿￿............................. Dale.. LT￿*0006