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2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 0 3 1 0 3 2 1
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
230th Sheffield(Gleadless)Scout Group
866 – 876 Gleadless Road
Sheffield
Postcode S 1 2 2 Q F

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Carol Hudson
Paul Clabon
Sarah Flint Chair from 21/09/2020
BeckyBlades
Lionel Haslam
Nicol Bradshaw
Marc Goodwin
Samantha Parsons Secretary
Eric Hudson
Robert Godfrey
PhilipAllison
Andrew Bradshaw GroupScout Leader
Ruth Clements
Julie Plumb Treasurer
BarryWard

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property;

2 LT700001 (3rd December 2018)

Section B Structure, governance and management(continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.
Section C Objectives and activities
Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The group fulfils the above objectives by running two Beaver
colonies, two Cubs packs, a Scout troop and an Air Scout
troop. The Group also has an affliated Explorer unit.

3 LT700001 (3rd December 2018)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The year has been significantly affected by the Covid-19
pandemic. However, the Group has continued to provide
Scouting to all sections. This was initially through "The Great
Indoors" initiative, where young people participated in
activities provided on Scouts.org.uk, allowing progress to
continue on their badges and awards. Later on the in year,
all sections introduced virtual meetings, through which a
wide range of activities took place, including quizes, games,
cooking and crafts.
During the year, the Scout HQ building and grounds have
been out of use. However, they have been regularly
inspected to ensure that they remain in a good state of
repair. COVID-safe measures and controls have been put in
place to allow reopening in April 2021 to enable face-to-face
Scouting to resume.
Section E Financial Review
Quantify and explain any designations
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs plus a
further amount for unexpected building maintenance and
minibus repairs or replacement. This is considered to be
circa £30,000.
The Group held reserves of approximately £52,000 against
this at year end. This is above the level required for
operating expenses. However, this can be explained by the
receipt of a number of COVID-related grants towards the
end of the financial year. These will be required in the
2021/22 financial year to re-establish face-to-face Scouting,
grow numbers and replace vital equipment.

4 LT700001 (3rd December 2018)

Details of any funds materially in deficit (circumstances plus steps to eliminate)

N/A

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.

Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

Section F Other Optional Information

Plans for future periods (details of any
significant activities planned to achieve
them)		 The Group intends a return to face-to-face Scouting for all
sections from April 2021. There will be a need to regrow
numbers following a decline during the pandemic and there
will be a need to invest in the programme and equipment
order to achieve this.
The Group also intends to invest in the safety and
maintenance of the building and grounds, where this is
required.
Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)		 S L Flint S L Flint S L Flint S L Flint S L Flint S L Flint A J Bradshaw
Sarah Flint Andrew Bradshaw
Chair GroupScout Leader
1
8
0
9
2
1
1 8 0 9 2 1

5 LT700001 (3rd December 2018)

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

Year start Year end

date date For the year 01/04/2020 To 31/03/2021 from

Receipts and payments

Receipts Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
2020-2021		 Restricted
funds
Endowment
funds
£
£
2020-2021		 Total
funds
£
6,516
- 5,292
1,224
105
60
2,899
-
4,288
4,700
21,785
26,485
-
-
-
-
-
7
-
175
80
-
263
31,036

-
31,036		 2019-2020
Total funds
£
Donations, legacies and similar
income
Membership subscriptions 6,516 - - 6,516 18,636
Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus
sign
- 592		 - 4,700 - - 5,292 - 6,920
Net membership subscriptions retained 5,924 - 4,700 - 1,224 11,716
Donations 105 - - 105 80
Camp & Activities 60 - - 60 9,997
Gift Aid 2,899 - - 2,899 2,993
Insurance Claim
Other similar income - - - 168
Sub total 8,988 - 4,700 - 4,288 24,954
Grants
Scout Association - 4,700 - 4,700 -
SCC Covid 19 21,785 - 21,785 5,192
Sub total 21,785 4,700 - 26,485 5,192
Fundraising (gross)
Group Fundraising - - - 3,496
Detail 2 - - - - -
Detail 3 - - - - -
Other fundraising activities - - - - -
Sub total - - - - 3,496
Investment income
Bank interest 7 - - 7 84
Building Society interest - - - -
The Scout Association Short Term
Investment Service		 175 - - 175 -
Property Rent income 80 - - 80 -
Other investment income - - - - -
Sub total 263 - - 263 84
Total Gross Income
Asset and investment sales, etc.
Total receipts
31,036 - - 31,036 33,726
- -
-
-		 -
31,036 -
-		 31,036 33,726

230th Sheffield (Gleadless) Scout Group Receipts and Payments Account

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Year start Year end
date date
For the year
01/04/2020 To 31/03/2021
from
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Receipts and payments

Payments Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
2020-2021		 Restricted
funds
Endowment
funds
£
£
2020-2021		 Total
funds
£		 Total
funds
£		 2019-2020
Total funds
£
Charitable Payments
Youth programme and activities 350 - - 350 5,034
Capitation -
Adult support and training - - - -
HQ Costs 2,506 - - 2,506 5,091
Insurance 1,544 - - 1,544 2,246
Repairs and Renewals 1,710 - - 1,710 5,023
Equipment 641 - 641 1,337
Printing and photocopying - - - -
Refund of camp costs prior year camp
contribution		 1,290 - - 1,290 7,862
Uniforms - - - 593
AGM and trustee expenses - - - -
OSM Cost 244 - - 244 639
Fees/Miscellaneous 587 - - 587 524
Vehicle & Insurance 1,128 - - 1,128 58
Sub total 10,001 - - 10,001 28,408
Fundraising expenses
General - - - 1,849
Detail 2 - - - - -
Detail 3 - - - - -
Other fundraising costs - - - - -
Sub total - - - - 1,849
Total Gross Expenditure
Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
10,001 - - 10,001 30,257
- - - - -
10,001 - - 10,001 30,257
21,035 - - 21,035 3,469
- - - - -
27,126 3,880 - 31,006 27,537
48,161 3,880 - 52,041 31,006

Statement of assets and liabilities at the end of the year

Unrestricted
funds
£		 Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Total
funds
£
29,841
656
1,317
20,225
-
52,040
-
-
-
-
295,000
295,000
-
-		 31st March
2020
Total funds
£
Cash funds
Bank 25,961 3,880 - 29,841 28,384
Cash 656 - - 656 739
Equals Cards 1,317 - - 1,317 1,833
The Scout Association Short Term
Investment Service		 20,225 - - 20,225 50
- - - - -
Total cash funds 48,160 3,880 - 52,040 31,006
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group		 - - - - -
Insurance claim - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Land and buildings 295,000 - - 295,000 295,000
Sub total 295,000 - - 295,000 295,000
Liabilities
Other liabilities - - - - -
Sub total - - - - -

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th September 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by:

ned on their behalf by:
Signature Print Name
S L Fint Sarah Flint, Chair
N M Bradshaw Nicol Bradshaw, Treasurer

Independent Examiner's Report to the Trustees of the 230th Sheffield Scout Group report on the accounts of the Group for the year ended .31" Mavch 2021 ￿lleh comprise the Statement of Financial Acts'vilies and the Balan￿ Sheet. This report is made solely to the trustees ift accordan￿ ￿th Section 145 of the charib.es Act 2017. My work has been undertaken so that I might state to the charity's trustees those matters l am required lo slate to them in an Independent Examinef's report and for no olher purpose_ To the fullest extent pemiitted by law. I do not accept or assume responsibiltty to anyone other than the ch￿lty and the charity's ttustees for my examinkn'on work. Respective responslblllties of Trustees and Examiner The Group's trustees are responsible for the preparatson of the accounts. They consider that an audrt is not required for this year (under Seth"on 144 of the Charitses Act 2011 {the Char￿"e$ Actll and that an independent examination is needed. It is my responsibility to-. Examine the accounts (under Section 145 of the Chartlies Acti" To follow the pr(xeduFes laid do￿ in the General DireGb"ons given by the Charity Commissioners Itjnder Section 145151{bl of the charib.es Act)-, and To slate whether parb"cular matters have come to my attents"on. Basis of Independent Examlnerf5 report My examination was carried out in accordance bwth Ihe General Directions given by the Charity Commissionefs. An examination includes a review of the accounting le￿rdS kept by the GrouplDistn"ct and a compari50n of the accounts presented wth those records. 11 also indudes consideratioll of any unusual ttems or disclosures in the acwunts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence Inat would be required in an audit. and consequently no opinion is given as lo whether the accounts present a Xrue and fairf wew and the rew)rt fs limited to those mattets set out in the slalement below. Independent Examtnerfs ststement In connection wth my examinatFon, no vnatter has ￿rne to my attention wtiich gives me reasonable cause lo believe that in any material respect the requirements to keep accounb.ng records in accordance wth Seth"on 130 of the Chaiities Act'and to prepare accounts which accord the accounting records and comply wrth the accounting requirements of the Charities Act have not been met, IS IdSV51 %)11 Andrew Hulse FCA rjo 6 Broadfield Court, Sheffield. S8 OXF LT900006