TRUSTEES ANNUAL REPORT FOR ThE YEAR ENDED 31" MARCH 2023 The 8 Wyre Forest Scout Council is the E¢werning t#)dy ofthe 8 We Forest Istjohn's) sCt Group providing leadersFtip. advice aThJ support for the Squirrel 3ver Scouts. Cub Scouts. Stouts, their leaders and leaders who meet atthe Grp HQin Habberley Playlng Fields, Habberely Road. Kiddemiinster. It is the elect1 vthith supports scouting in our locality and It The aim and mèthc*l of thé StoutAssociation and the thiettarxl desulptkn of the Charitable Trusrs are well known are setcrtrt in the Policy, Ckgani5ati<Jn and Rules IPOR) of the Scout Assoriation. ring the last year the Group has re¢Ieyed fr(xn COVID 19 restrictions & wovlded full knutinE artivities f YInE Perye and thlt leaders induding several oppxtunities to carnp fLY all Sections, The GrP expanded the number of Secticms by openiiw a new Squlrrel Drey for the 46 age Group. This is a new direction from Scouts UK and the Group are amorw pioneers in the Oistrict at prowding Seoutifw for this age Group. Membef5hip numbers are around IS- all new to Scoutin8. The Group ère thaf1 to parents carers CtInUe to 5UPPOrt the Group with Wpt pèyment of membership fees in uncertain time& Their means we have been able to continue without callin8 on reser¥e& W(xk LtinUeS OTr a fiscal plaft for the next tr40 years. For the next I¥0 financial years the Tnthees are cJ)nfident thatthere should no increase to membershlp fees on thè aUmptIon that no extr3orthnary orcumstances arisÈ. Young people rnemtership is at the hiBhest (over 110) fLY many years the percèrtage increase year on year was highèr than see nationally, Cftty or district. All section5 operate at maxlmum numbers wth a waiting hst The Group has more thèn 25 leaders vkno trdp on a reBular basis with thé S meeting nights (Stouts meet on 2 separate e¥enin8s due to the numbers involved). Upon lethn8 Scoutin8 atWF8 when the reath 14, the Group have established links with Distritt ExplL¥er Scouts in the Valleyi Endeavour and Rhydd Group5. This has been very successful trrthe past 6 month& WF8 Sc(MJt Group crwns and manages its own HQ wtruth was valued at £159,980 in 2015. The surroundin8 land Trs on 4 nomiTral lease from Wtrye Forest District CC]1. The use ts restricted to tsse a5 a Scout HQat FKesent so the Executive committee totis1 that nts useful puTpo5e W¥Id be seNed by revaluètion. The buildings, contents and equitxnent are all insured replacementvalue. A full evaluation and inventory of equipment has yet to be rried out as this has not been done for some time. Tr#s has been delayed to deli afid weather related issues with the new 8ara8e store. This is now in placèwith outside W{ comKAeted in the surnrner of 2022. Fundiro has been rahsed for internal ra(&ir8 and this should be in pladUrIng the summèr of 2023. Then would be a 8ood time to ¢<xnplete the irhtntwv. The Group Cttl pays substsntial running tosts for the Group whith indudes administration and some trainirv8 costs. fkwin8 the y, we ha¥e seen a slight incr&ise in volunteers helpire with young people and we this corrtinue5. Profe5sicThI deaft1 and cc¥np)und maintenance have gain been elwed aloftgside account[ sernces and we see that as Wogressi in the short ta
medium temi. Volwrteers have been increasiflly hard to brin8 into the Grixw alth muth wck Is tlrI done to s(xwce this valuable umrmodity and we have seen some success fr(n activity from (h80in8 malntrnance, repairs and renevAls oyrtiThJed last year. The 2020 plan of action was finally c(xnpleted when the ga2 and renovatirn of the CLxKrete pad wefe instslled. The hut is now cessltde to all. k a regjt of Cowd grants. ts cost of this wk has not had a impart Nt the ori8in418roup funds. The Executive are rK)w looking at busirss as uwal updates to the l)uildi The Grp Exeortive has 4aln relaxed Its reser¥e fr(xn £S(rfX) to £31XKI. This is to enable the Group to contirn to marrtain hs Ilws 15 not a fiJd am(xmt and will be subject to fitionS. tknin8 thÈ re8dar Ccffimittee meetiiys, the Executi seek to identsfy major woperty risks that they belle¥e Gr(MJp Is exposed. We now have a Safety Offir w4a8ed who rewffts re8vlarly and AsistOS fisk. An Intemal asbestos risk survey was tsrried in 2019 by a rewtable firn) and is revlewed annually. A risk register was comF4eted in 2021 and updated in 2022. ACM was detected In some areas vrith no risk if left wlstUrbed. The Group Chair and GSL have ueated dear Ilnes of resp51b11Ity for Officers and Leade Trir plan has been shared ith the leader team. adults and younB Pets who fofm the group. No safety issues were Ited and safe8uardi Issues have been dealt wlth ac(cdir to gudeline The Gr(p is a Trust estsblished tjnder its rules whlth ¥e common to aH Scthrt Grws. The nAes werÈ last revivad last in 2019 when the to the name Ifnxn K08 to WF8) was made. formal sub committee5 altrwh Il#s may tha in the a)MI year. with the previthts years and were appro1, with reservèlicvis. by the Trustees at the Financial pOti by 31° Oetober at the latesL The Group Treasurer resigned as planned on 31" Marth 2023. 2023
| Income & Expenditure Report | Income & Expenditure Report | Income & Expenditure Report | Income & Expenditure Report | Income & Expenditure Report |
|---|---|---|---|---|
| WF8 Scout Group | 01-Apr-2022 - 31-Mar-2023 | |||
| Current Yr | Current Yr | Prior Yr | Prior Yr | |
| INCOME | ||||
| 4000 Donations, subs and similar income | 21,198.27 | 18,327.11 | ||
| 4001 One off joining fee | 311.62 | 490.43 | ||
| 4002 Subs paid into wrong account | 262.00 | 504.20 | ||
| 4005 Membership subscriptions | 15,036.00 | 11,792.94 | ||
| 4010 Donations | 2,172.78 | 6.88 | ||
| 4015 Fundraising | 128.07 | 253.03 | ||
| 4020 Gift Aid | 2,217.80 | 2,401.10 | ||
| 4025 Other similar income | 500.00 | 145.19 | ||
| 4026 Meeting contributions | 570.00 | 2,733.34 | ||
| 4100 Camps | 9,174.49 | 6,724.82 | ||
| 4101 District Event Income | 1,627.00 | 750.00 | ||
| 4105 Camp income | 7,214.49 | 5,974.82 | ||
| 4115 Other | 333.00 | 0.00 | ||
| 4200 Section payment towards capitation and | 0.00 | 3,548.47 | ||
| 4201 Scouts | 0.00 | 3,548.47 | ||
| 4300 Fundraising income | 3,261.31 | 245.95 | ||
| 4305 Entrance Fees / Ticket Sales | 410.00 | 0.00 | ||
| 4315 General Event Sales | 297.66 | 245.95 | ||
| 4320 Misc Event Income | 1,227.15 | 0.00 | ||
| 4325 Plod | 1,326.50 | 0.00 | ||
| 4400 Other Income | 0.00 | 1,423.03 | ||
| 4401 Shop | 0.00 | 476.22 | ||
| 4403 Cubs Panto Trip 2021 | 0.00 | 309.81 | ||
| 4404 Cub Camp October 2021 | 0.00 | 637.00 | ||
| 5000 Investment Income | 35.41 | 12,019.56 | ||
| 5005 Membership Fees | 0.00 | 1,349.64 | ||
| 5010 Building Society interest | 35.41 | 1.94 | ||
| 5020 Property Rent income | 0.00 | 10,667.00 | ||
| 5025 Other investment income | 0.00 | 0.98 | ||
| TOTAL INCOME | 33,669.48 | 42,288.94 | ||
| EXPENDITURE | ||||
| 7000 Fundraising expenses | -1,019.11 | -771.82 | ||
| 7003 Event Hire and Rental Costs | -285.00 | 0.00 | ||
| 7004 General Event Expenses | 0.00 | -312.00 | ||
| 7005 Plod | -590.50 | 0.00 | ||
| 7008 Payments to 3rd Parties | 0.00 | -20.50 | ||
| 7010 Purchase of Clothing for Resale | 0.00 | -421.32 | ||
| 2 Page 1 of Clubtreasurer.com Sat Apr 15 14:13:16 UTC 2023 PRIESTBEVERLEY@GMAIL.COM |
| Current Yr | Current Yr | Prior Yr | Prior Yr | |
|---|---|---|---|---|
| 7011 Other Fundraising Costs | -143.61 | -18.00 | ||
| 7100 District Fees | -1,522.25 | -1,081.50 | ||
| 7101 Rhydd fees | -890.50 | -618.00 | ||
| 7102 District Fees | -631.75 | -463.50 | ||
| 7200 General Payments | -34,558.12 | -38,187.59 | ||
| 7203 Professional Fees | -346.69 | -255.00 | ||
| 7204 Stationary | -31.58 | -6.99 | ||
| 7205 Repair & Maintanance | -9,574.31 | -11,321.22 | ||
| 7206 Insurance Costs | -42.00 | -1,487.23 | ||
| 7207 Bank Charges & Expenses | -60.00 | -15.00 | ||
| 7208 Audit Fees | -120.00 | -249.97 | ||
| 7209 Electricity Costs | -1,086.83 | -197.00 | ||
| 7211 Water Rates | -208.13 | -96.60 | ||
| 7215 Cub Section Meeting Costs | -187.35 | -1,206.36 | ||
| 7216 Beaver Section Meeting Costs | -771.49 | -1,382.58 | ||
| 7217 Scout Section Meeting costs | -1,923.48 | -2,184.86 | ||
| 7219 District Event Payments | -1,387.00 | -348.00 | ||
| 7221 Adult support and training | 0.00 | -90.00 | ||
| 7223 Materials and equipment | -285.96 | -3,724.34 | ||
| 7225 Contribution to camp costs | -40.00 | -165.00 | ||
| 7226 Uniforms | -178.93 | -96.00 | ||
| 7227 AGM and trustee expenses | 0.00 | -47.47 | ||
| 7228 Other costs | -23.93 | -3,418.11 | ||
| 7229 Capitation | -6,118.40 | -5,161.50 | ||
| 7231 Gifts | 0.00 | -202.99 | ||
| 7232 Camps and Trips | -10,548.76 | -5,231.48 | ||
| 7233 Meeting expenses | -290.00 | 0.00 | ||
| 7234 Subs refund | 0.00 | -12.00 | ||
| 7235 Scout shop - Group Expense | -100.00 | -30.00 | ||
| 7236 Scout Shop and Badges - Cubs | -291.89 | -645.53 | ||
| 7237 Scout Shop and Badges - Scouts | -260.47 | -86.19 | ||
| 7238 Scout Shop and Badges - Beavers | -440.92 | -526.17 | ||
| 7239 Scout Shop and Badges - Squirrels | -240.00 | 0.00 | ||
| 7300 Group payment from Sections | -762.00 | -1,674.89 | ||
| 7302 Scouts | -500.00 | -1,029.09 | ||
| 7304 Subs paid into wrong account and | -262.00 | -645.80 | ||
| TOTAL EXPENDITURE | -37,861.48 | -41,715.80 | ||
| SURPLUS/(DEFICIT) FOR PERIOD | -4,192.00 | 573.14 |
Clubtreasurer.com Sat Apr 15 14:13:16 UTC 2023 PRIESTBEVERLEY@GMAIL.COM
Page 2 of 2
| Profit & Loss Report | ||||
|---|---|---|---|---|
| WF8 Scout Group | 01-Apr-2022 - 31-Mar-2023 | |||
| Current Yr | Current Yr | Prior Yr | Prior Yr | |
| INCOME | ||||
| 4000 Donations, subs and similar income | 21,198.27 | 18,327.11 | ||
| 4001 One off joining fee | 311.62 | 490.43 | ||
| 4002 Subs paid into wrong account | 262.00 | 504.20 | ||
| 4005 Membership subscriptions | 15,036.00 | 11,792.94 | ||
| 4010 Donations | 2,172.78 | 6.88 | ||
| 4015 Fundraising | 128.07 | 253.03 | ||
| 4020 Gift Aid | 2,217.80 | 2,401.10 | ||
| 4025 Other similar income | 500.00 | 145.19 | ||
| 4026 Meeting contributions | 570.00 | 2,733.34 | ||
| 4100 Camps | 9,174.49 | 6,724.82 | ||
| 4101 District Event Income | 1,627.00 | 750.00 | ||
| 4105 Camp income | 7,214.49 | 5,974.82 | ||
| 4115 Other | 333.00 | 0.00 | ||
| 4200 Section payment towards capitation and | 0.00 | 3,548.47 | ||
| 4201 Scouts | 0.00 | 3,548.47 | ||
| 4300 Fundraising income | 3,261.31 | 245.95 | ||
| 4305 Entrance Fees / Ticket Sales | 410.00 | 0.00 | ||
| 4315 General Event Sales | 297.66 | 245.95 | ||
| 4320 Misc Event Income | 1,227.15 | 0.00 | ||
| 4325 Plod | 1,326.50 | 0.00 | ||
| 4400 Other Income | 0.00 | 1,423.03 | ||
| 4401 Shop | 0.00 | 476.22 | ||
| 4403 Cubs Panto Trip 2021 | 0.00 | 309.81 | ||
| 4404 Cub Camp October 2021 | 0.00 | 637.00 | ||
| 5000 Investment Income | 35.41 | 12,019.56 | ||
| 5005 Membership Fees | 0.00 | 1,349.64 | ||
| 5010 Building Society interest | 35.41 | 1.94 | ||
| 5020 Property Rent income | 0.00 | 10,667.00 | ||
| 5025 Other investment income | 0.00 | 0.98 | ||
| TOTAL INCOME | 33,669.48 | 42,288.94 | ||
| EXPENSES | ||||
| 7000 Fundraising expenses | -1,019.11 | -771.82 | ||
| 7003 Event Hire and Rental Costs | -285.00 | 0.00 | ||
| 7004 General Event Expenses | 0.00 | -312.00 | ||
| 7005 Plod | -590.50 | 0.00 | ||
| 7008 Payments to 3rd Parties | 0.00 | -20.50 | ||
| 7010 Purchase of Clothing for Resale | 0.00 | -421.32 | ||
| 2 Page 1 of Clubtreasurer.com Sat Apr 15 14:12:05 UTC 2023 PRIESTBEVERLEY@GMAIL.COM |
| Current Yr | Current Yr | Prior Yr | Prior Yr | |
|---|---|---|---|---|
| 7011 Other Fundraising Costs | -143.61 | -18.00 | ||
| 7100 District Fees | -1,522.25 | -1,081.50 | ||
| 7101 Rhydd fees | -890.50 | -618.00 | ||
| 7102 District Fees | -631.75 | -463.50 | ||
| 7200 General Payments | -34,558.12 | -38,187.59 | ||
| 7203 Professional Fees | -346.69 | -255.00 | ||
| 7204 Stationary | -31.58 | -6.99 | ||
| 7205 Repair & Maintanance | -9,574.31 | -11,321.22 | ||
| 7206 Insurance Costs | -42.00 | -1,487.23 | ||
| 7207 Bank Charges & Expenses | -60.00 | -15.00 | ||
| 7208 Audit Fees | -120.00 | -249.97 | ||
| 7209 Electricity Costs | -1,086.83 | -197.00 | ||
| 7211 Water Rates | -208.13 | -96.60 | ||
| 7215 Cub Section Meeting Costs | -187.35 | -1,206.36 | ||
| 7216 Beaver Section Meeting Costs | -771.49 | -1,382.58 | ||
| 7217 Scout Section Meeting costs | -1,923.48 | -2,184.86 | ||
| 7219 District Event Payments | -1,387.00 | -348.00 | ||
| 7221 Adult support and training | 0.00 | -90.00 | ||
| 7223 Materials and equipment | -285.96 | -3,724.34 | ||
| 7225 Contribution to camp costs | -40.00 | -165.00 | ||
| 7226 Uniforms | -178.93 | -96.00 | ||
| 7227 AGM and trustee expenses | 0.00 | -47.47 | ||
| 7228 Other costs | -23.93 | -3,418.11 | ||
| 7229 Capitation | -6,118.40 | -5,161.50 | ||
| 7231 Gifts | 0.00 | -202.99 | ||
| 7232 Camps and Trips | -10,548.76 | -5,231.48 | ||
| 7233 Meeting expenses | -290.00 | 0.00 | ||
| 7234 Subs refund | 0.00 | -12.00 | ||
| 7235 Scout shop - Group Expense | -100.00 | -30.00 | ||
| 7236 Scout Shop and Badges - Cubs | -291.89 | -645.53 | ||
| 7237 Scout Shop and Badges - Scouts | -260.47 | -86.19 | ||
| 7238 Scout Shop and Badges - Beavers | -440.92 | -526.17 | ||
| 7239 Scout Shop and Badges - Squirrels | -240.00 | 0.00 | ||
| 7300 Group payment from Sections | -762.00 | -1,674.89 | ||
| 7302 Scouts | -500.00 | -1,029.09 | ||
| 7304 Subs paid into wrong account and | -262.00 | -645.80 | ||
| TOTAL PAYMENTS | -37,861.48 | -41,715.80 | ||
| NET PROFIT/(LOSS) FOR PERIOD | -4,192.00 | 573.14 |
Clubtreasurer.com Sat Apr 15 14:12:06 UTC 2023 PRIESTBEVERLEY@GMAIL.COM
Page 2 of 2
Surplus & Deficit Report WF8 Scout Group 01-Apr-2022 - 31-Mar-2023 Yr Prx¥ Yr O.Q7 4(Y)1 Ckn f 311.82 o(0 311.02 490.43 .2Q o. ff.7WL91 11.792.94 2.17178 4015 Fun(kaing 128.07 fX07 o. 4020 Gift Axl 1217. 1217 Z401.10 24Ql.10 st[ 14&19 145.19 1733.34 Z733.34 4101 t)13trt Ev•tt QL TS0. 4105Cryw¥) 411501 7214.49 49T4.82 9T4.82 4201 ScfA 154a4 Qt 151a47 410AXI 41& oo) 297 ofy) 2•7.66 a( 245.95 1227.15 1J27.1S 4325 Flod o. 4401 Shop 47&22 476.22 4403 Cubs Panto Trlp 2021 309.81 Ct) 00 3T.QI 657.00 oj f.349.61 1,349.64 9J10 BuihJhr@ Scogty intereBt 35A1 om 5020 Prepety Rant atx) 10,867. o.( o. A69A 4Z28aw T3 Event Hor• Rwrtal c18 QLX) or T( Rod -312. om o.( 7010 Pw(w of Cbthng ts R85 7011 Cc•ts 7101 ty*Jf -2Q 421.32 421.32 -14161 o.(
463. oA#) %51.75 o. .25& 1. 4,57&31 -11.321.2Z -11.321.22 41Q) 00 -1.487.23 -1.487.23 o. 40AI -1SLX) -1ai(Ki -249.gT -249.97 -197.LYI -197.00 O.( 7211 Watw Rot06 OAY) -187.&5 .117JS .1..3& .1.206.36 o.fy) -771.49 -1.3tt58 -1.382.58 -1.923.48 o. -ZIM8fj -2,184.8 .1.387.1XI .1J7AO o.u> om J.n4.34 .724.34 o.th) -165. -17&93 o. 4T.4T 47.4T o. .41a11 441a11 o. -6.11ur) -4181. .16t.5Q 7231 Glts OA)) -20199 .202.99 7232 c and Trips -10.51&76 .1V4&71 -4231.48 231.48 a( -Iz -12.tK) fA(¥) -1•0 7236 Scxjut SPKP 8nd B•Jge5. Cuts% om .M47 4WJA7 -8&19 -aS.19 -17 -528. 17 -1,iY29.09 .1.t)29.09 445. 471.48 4f.71& 41.71&80 48 71.48 1•1th7 4Z28&94 41.71& $13.14
Statement of Assets & Liabilities Report
| Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
Period Ending 31-Mar-2023 WF8 Scout Group |
|---|---|---|---|---|---|---|
| Current | Current | Prior Yr | Prior Yr | |||
| ASSETS | ||||||
| SAVINGS AND INVESTMENTS | 9,575.64 | 13,026.83 | ||||
| Deposit account | 9,575.64 | 13,026.83 | ||||
| FIXED ASSETS | 138,600.0 | 138,600.00 | ||||
| Buildings | 138,000.00 | 138,000.00 | ||||
| Computer Equipment | 570.00 | 570.00 | ||||
| Equipment | 30.00 | 30.00 | ||||
| CASH AT BANK AND IN HAND | 8,408.11 | 9,148.92 | ||||
| Bank Account | 3,738.62 | 3,155.03 | ||||
| Beavers | 1,641.37 | 1,075.77 | ||||
| Cubs | 643.88 | 986.74 | ||||
| Membership | 997.27 | 1,579.82 | ||||
| Scouts | 714.36 | 2,351.56 | ||||
| Squirrels | 672.61 | 0.00 | ||||
| OTHER ASSETS | 0.00 | 0.00 | ||||
| DEBTORS-*DEBTORS | 0.00 | 0.00 | ||||
| TOTAL ASSETS | 156,583.7 | 160,775.75 | ||||
| LIABILITIES | ||||||
| CURRENT LIABILITIES | 0.00 | 0.00 | ||||
| *CREDITORS | 0.00 | 0.00 | ||||
| TOTAL NET ASSETS @ 31-MAR-2023 | 156,583.7 | 160,775.75 | ||||
| REPRESENTED BY FUNDS | ||||||
| Asset Fund | 138,600.00 | 138,600.00 | ||||
| General Fund | 17,983.75 | 22,175.75 | ||||
| LONG-TERM LIABILITIES | ||||||
| TOTAL FUNDS BALANCE @ 31-MAR-2023 | 156,583.7 | 160,775.75 | ||||
Clubtreasurer.com Sat Apr 15 14:13:43 UTC 2023 PRIESTBEVERLEY@GMAIL.COM
Page 1 of
1
Independent examinerfs report on the accounts Report to tho trusteegl members of 1ffi8 {St John's) Sc(MJl Group On accounts for th• y•ar ended 31 March 2023 ReSPe The charrty's trustees a responsible for preparation of the accounts. responsibilities of The chanty's trustees consKler that an audit is not required for this year trustees and examiner under sethon 144 of the Charilies Ad 2011 (the Charities Act) and that an independent examinthon needed. It is my responsibilty to. examine the accounts under seth.on 145 of the Charities Acl. to follow Ihe procedures laid down in the general Directions given ty the Charity Comrnission (under Sec.( 145(5)(bl of the Charitses Aca. and to state partiajlar matters have corne to my attents'on. Basis of independent My examinatTron was ¢xried out accordarKe with general Direction5 grven examinees Statoment by the Charity Commisston. An examinab'¢)n indutss a review of the aGGounknng records kept by the chanty and a comparison of the accounts presented with those records. It also includes consideration of any unusual item$ or disclosures in the ac&)unts, and seeking explanations from the trustees conceming any such matters. The prOureS undertaken do not provide all the evidence that would be required in an audit, and consequently no OnIOn is given as to whether the accounts present a 1rue arKI fairf vw and the reFrt ts limrted to those matter5 set out in the Independent In Gonrwtion wilh my examination, no matter has come to my attention examinerfs statement 1. which gives me reasonable cause to believe Ihat in, any material resFeCt, the requirements.. to keep accountirffj renIS in accordance ryth section 130 of Char[t$ Act.. and to prepare accounts accony with the accounting CordS and comply with the accounts.ng requirements of the Charrties Act have not n met: or Pu¥vvll & Fi&8(thles Lld 2&29 Nesy R(>ad Kderunster. WIKc£ DY1U"... 01562 68926 2. to whbch. in my oKwnion, attention should be drawn in (Kder to enable prow under*nding of the accounts to be reacw. sn•d. (M)7r2023 N•m•: George Powell R•l•vant proltsslonal gu•llThc•tlon(s) or body ACCA Addr•$8: 2&29 New Road, Kwmernirr. WoTrx. DY10 1AF