2024-03-31-accounts - Crowle Parish Hall And Recreation Trust

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CROWLE PARISH HALL AND RECREATION TRUST

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

Charity number 509414

Page 1

CROWLE PARISH HALL AND RECREATION TRUST

TRUSTEES ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2024

INTRODUCTION

The trustees have pleasure in presenting their annual report and the unaudited, independently reviewed, financial statements of the charity for the year ended 31 March 2024.

LEGAL STATUS

The charity is a charitable trust, administered by the trustees in accordance with the Governing document dated 29 November 2000, amended 2020. It is registered with the Charity Commission number 509414. The registered address is Crowle Parish Hall, Church Road, Crowle, Worcester, WR7 4AZ

THE TRUSTEES

The trustees who served the charity during the year were as follows:-

Robert Moore (Chairman) Penny Smith Anna Denne (Secretary) Lee Turner Patricia Butts (Treasurer ) Michael Coleman Ruth Dawson-Jones (Parish Council representative) Cat Bromley (Parish Council representative)

New Trustees are apppointed at an AGM. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed. Crowle Parish Council is entitled to appoint 2 trustees.

OBJECTIVES AND ACTIVITIES

The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a village hall for use by the inhabitants, including use for:

a) (i) meetings, lectures and classes, and
(ii) other forms of recreation and leisure time occupation, and
b) a recreation ground for use by the inhabitants

In setting the Charity's objectives and planning its activities the Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on providing recreational facilities.

REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS

The Trustees are pleased to provide an overview of the activities related to the Crowle Parish Hall during the financial year ending 31 March 2024.

Hires are now close to pre-pandemic levels
Electric Vehicle Charging Points brought into operation
New CCTV system installed by Trustees which now covers both the Millenium and Platinum halls
The height of fences and gates to the Millenium hall patio increased as desired by the Preschool, and has been seen as beneficial by a number of party hirers as well.
Mirrors added to the Platinum Hall for Karate, Dance and Crowle Players
Fixed Projector Screens installed in Platinum and Millenium halls
Coat hooks added in the entrance of Millemium Hall
Updated the Risk Assessment. A few minor improvements were identified and addressed
We organised a Jumble Sale to raise funds for Going Greener
We held two meetings with regular hirers to get their feedback
We applied for a £25,000 grant to go towards a net zero project for the halls.

Page 2

CROWLE PARISH HALL AND RECREATION TRUST

TRUSTEES ANNUAL REPORT ctd

FOR THE YEAR ENDED 31 MARCH 2024

FINANCIAL REVIEW

For the General Fund, total incoming resources increased from £44,607 to £52,782 and resources expended increased from £33,982 to £44,363. Net incoming resources amounted to £8,419 – a decrease of £2,206 over the previous year. These increases in both income and expenditure reflect a full year effect of the provision of the new Hall. The increase in expenditure includes an additional £5,000 in respect of the depreciation charge for the Equipment, fixtures and fittings in the Platinum Hall.

RESERVES

The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022. The total in both funds is £634,965.

It is the policy of the Trustees to ensure that the Unrestricted Reserves of the General Fund (balance £110,703), the Renewal Reserve Fund (balance £61,000) and the Windows/Doors Reserve Fund (balance £7,443) are sufficient to cover any urgent or essential expenditure particularly repairs to the fabric of the buildings, the replacement or upgrading of fixtures, fittings and equipment, and any unforeseen or unexpected loss of income.

STATEMENT OF TRUSTEES RESPONSIBILITIES

The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to:

select suitable accounting policies, as described on page 6, and then apply them consistently;

make judgements and estimates that are reasonable and prudent;

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

prepare the financial statements on the going concern basis unless it is inappropriate that the charity will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.

The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on

Signed by order of the Trustees

ROBERT MOORE Chairman

Page 3

CROWLE PARISH HALL AND RECREATION TRUST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2024

I report on the unaudited accounts of the charity for the year ended 31 March 2024 set out on pages 4 to 8.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in, any material respect, the requirements :
to keep accounting records in accordance with section 130 of the Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: IAIN A SELKIRK

Malvern Worcester, WR14 1QL

IAIN A SELKIRK Chartered Accountant

Page 4

CROWLE PARISH HALL AND RECREATION TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2024

Notes INCOMING RESOURCES Hire Income Ground rent & charges Interest Donations Donations re Platinum Hall Other income Revenue from FIT Scheme TOTAL INCOMING RESOURCES RESOURCES EXPENDED 2 Charitable activities - Booking and Premises costs Cost of Independent examination Depreciation TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES FOR THE YEAR Balances brought forward Balances carried forward	Total Funds 2024 £ 45,214 959 4,163 1,177 0 162 1,107 52,782 36,148 215 8,000 44,363 8,419 806,166 814,585	Total Funds 2023 £ 39,903 986 2,501 24 184,807 6 1,187
		229,414
		30,772 210 3,000
		33,982
		195,432 610,734
		806,166

The notes on pages 6 to 8 form part of these financial statements

Page 5

CROWLE PARISH HALL AND RECREATION TRUST

BALANCE SHEET AS AT 31 MARCH 2024

Notes FIXED ASSETS Tangible Assets 3 Investments - cash on deposit over 1 year CURRENT ASSETS Cash at bank and in hand Current account 12,898 Petty cash 200 Investments -cash on deposit less than 1 year Debtors 4 CURRENT LIABILITIES Creditors falling within one year 5 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS (Unrestricted) 6 Capital Reserve - Millenium hall Capital Reserve - Platinum hall Renewal Reserve Fund Window/ Door Reserve General Reserve FUNDS (Restricted) Provisional Reserve TOTAL ALL FUNDS	Total Funds 2024 £ 686,095 20,922 707,017 13,098 85,691 12,848 111,637 4,069 107,568 814,585 309,791 325,174 61,000 7,443 110,703 814,111 474 474 814,585	Total Funds 2023 £ 693,845 50,000
		743,845 18,678 54,441 10,709
		83,828 21,507
		62,321

		806,166
		309,791 325,174 59,500 7,443 103,784
		805,692
		474
		474

		806,166

These financial statements were approved by the members of the committee on the and are signed on their behalf by:

ROBERT MOORE Chairman

The notes on pages 6 to 8 form part of these financial statements

Page 6

CROWLE PARISH HALL AND RECREATION TRUST

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

1 ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards and the Statement of Recommended Practice on accounting by charities.

Incoming Resources

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or when the donor has specified that the income is to be expended in a future period.

Those costs of the Platinum Hall, paid by Crowle Parish Council, who received the funding for the project is shown as a donation in the 2023 figures, and is valued at the cost to the Parish Council.

The contribution of unpaid volunteers is not included in the accounts.

Resources Expended

Expenditure is included on an accruals basis, inclusive of any VAT which cannot be recovered. Expenditure is included in the category to which it relates. Liabilities are included in the accounts as soon as recognised.

Depreciation

Depreciation is calculated so as to write off the cost of Equipment, Fixtures and Fittings, less its estimated residual value, over the useful economic life of that asset.

Depreciation is not charged on the cost of the building.

2 RESOURCES EXPENDED Staff costs

3 part time staff were employed during the financial year (2023 - 2) None of the Trustees received any remuneration or expenses during the year

Salaries Social Security costs Pension costs No employees received employee benefits of more than £60,000 Cost of Independent Examination	Total Funds 2024 £ 14,843 0 248 15,091	Total Funds 2023 £ 12,390 0 177 12,567
Cost of Independent Examination	215	210

Page 7

CROWLE PARISH HALL AND RECREATION TRUST

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

3	TANGIBLE FIXED ASSETS	Equipment,Fixtures Property & Fittings £ £	Equipment,Fixtures Property & Fittings £ £	Total £ 755,833 250 0 756,083 61,988 8,000 69,988
	COST At 1 April 2023 Additions re new Platinum Hall Additions - Windows to Millenium Hall At 31 March 2024	647,056 250 0 647,306	108,777 0 108,777
	DEPRECIATION At 1 April 2023 Charge for the year At 31 March 2024	0	61,988 8,000 69,988
	NET BOOK VALUE
	At 31 March 2023	647,056	46,789	693,845
4 5	At 31 March 2024	647,306	38,789	686,095 2023 £ 0 10,709 0 10,709 2023 £ 7,772 3,089 10,646 21,507
	DEBTORS Amounts falling due within one year Trade debtors Prepayments and accrued income Other debtors		2024 £ 0 12,848 0 12,848
	CREDITORS Amounts falling due within one year Trade creditors Sundry creditors - payments in advance Other creditors		2024 £ 268 3,801 0 4,069

Page 8

CROWLE PARISH HALL AND RECREATION TRUST

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

6 RESERVES

The Capital Reserves represents funds received specifically for the construction of the Millenium hall, and for the new Platinum hall which was completed in July 2022.

The Renewal Reserve exists to cover the cost of maintaining the building, its fixtures, fittings and equipment. It also holds funds to cover any required works to the car park and related external areas. An amount of £1,500 was transferred into this Reserve from the General Reserve in 2023/4.

The Window and Doors reserve exists to cover the anticipated cost of maintaining and/or replacing the windows and doors to an appropriate standard.

The General Reserve holds accumulated reserves from this year and from prior years and can be used for any charitable purpose approved by the Trustees in furtherance of the objectives of the Trust. An amount of £1,500 was transferred from the General Reserve to the Renewal Reserve in 2023/24.

7 ANALYSIS OF NET ASSETS IN ALL FUNDS

	Tangible	Other Net
	Fixed Assets	Assets	Total
	£	£	£
All funds	686,095	128,490	814,585

Page 9

CROWLE PARISH HALL AND RECREATION TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2024

	2024	2023
GENERAL RESERVE INCOME Hire Income Ground rent & charges Interest Sundry Donations Other income Revenue from FIT Scheme Grants re Covid	£ 45,214 959 4,163 1,177 162 1,107 52,782	£ 39,903 986 2,501 24 6 1,187 44,607

EXPENDITURE Light Heat and Water Electricity 4,588 CH Oil 1,266 Water 915 Cleaning Insurance Repairs & Maintenance Licences and Certificates Other Costs Salary & payroll costs Special Projects Independent examiner Depreciation	6,769 2,000 1,469 5,719 1,217 2,591 15,470 913 36,148 215 8,000	7,774 1,955 1,398 2,826 1,374 2,437 13,008 0 30,772 210 3,000
	44,363	33,982
NET SURPLUS before Transfers (General Reserve) Transfer to/from Windows/Doors Reserve Transfer to Renewal Reserve Fund	8,419 0 -1,500 6,919	10,625 22,557 -1,500 31,682

CAPITAL RESERVE PLATINUM HALL INCOME Capital Fund Platinum Hall Contributions from Crowle PC Donations Gift aid on donations	2024 £ 0 0 0 0	2023 £ 175,732 7,708 1,367 184,807

EXPENDITURE Capital Fund	0 0	0 0

NET SURPLUS (Capital Reserve)	0	184,807


	2024	2023
ALL FUNDS	£	£
NET SURPLUS (All Funds)	8,419	195,432