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2024-03-31-accounts

Charity registration number 509337 (England and Wales)

RAMGARHIA SABHA DERBY

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

RAMGARHIA SABHA DERBY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mr M S Lall Mr R S Manku Mr T Singh Mr R S Seehra

Charity number (England and Wales) 509337 Principal address 278 St. Thomas Road Derby DE23 8SY Independent examiner Philip Handley FCA HSKS Greenhalgh Ltd Charlotte House Stanier Way The Wyvern Business Park Derby DE21 6BF

RAMGARHIA SABHA DERBY

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Statement of financial position 6
Notes to the financial statements 7 - 17

RAMGARHIA SABHA DERBY

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2024

The Trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Trust's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)".

Objectives and activities

The principal activities of the Charity in the year under review were the worship of God and promotion of the Sikh religion through social, cultural and sporting activities.

The trustees have regard to the Charities Commissions guidance on public benefit.

Achievements and performance

Charitable activities

The Charity has successfully achieved its aims and objectives outlined in the Trust Deed and constitution and continues to further these activities. The Trustees consider the results for the year and the state of affairs at 31 March 2024 to be satisfactory.

Donation to Institutions

During the year, £1,181 (2023: £5,681) was donated to Sikh institutions situated across the United Kingdom and around the world. The trustees consider such donations to be permissible under the Charity's Constitution as they relate to promotion of the Sikh religion.

Loans to Institutions

During the year, £10,000 was loaned to Sikh institutions situated across the United Kingdom and around the world. The loan is interest free, and repayable within three years. The trustees consider such loans to be permissible under the Charity's Constitution as they relate to promotion of the Sikh religion.

Financial review

Principal funding sources

The Charity's principal source of income comprises voluntary donations from congregations. The Temple also receives funds when weddings and religious occasions are held at the Temple, and also during Sikh festivals.

Going concern

The trustees have assessed the balance sheet and likely future cash flows at the date of approving these financial statements.

The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence and to meet its financial obligations as they fall due for at least 12 months from the date of signing these financial statements. Accordingly, they continue to adopt the going concern basis in preparing the financial statements.

Reserves policy

The management committee have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets ('the free reserves') held by the charity should be between three and six months of the resources expended. At this level, the management committee feel they would be able to continue in short term the current activities of the charity in the event of a significant drop in funding.

RAMGARHIA SABHA DERBY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Current free reserves are negative £153,029 (2023: negative £183,635). The trustees understand this equates to a shortfall and are taking appropriate action to remedy this shortfall in the short to medium term. Restricted reserves are £54,345.

Further payments were made to improve the Wall repaired, the Gates, and the Perimeter fencing, to give the Gurdwara more security.

As published in the media, a separate project is undergoing to erect a statue of Maharaja Jassa Singh Ramgarhia and new gate in honor of our heritage. MSJR Project was completed on 6th May 2024 which was a national and international event with congregation from all over coming together to unveil the Statue and Ramgarhia Gate.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The Trustees who served during the year and up to the date of signature of the financial statements were:

Mr M S Lall Mr R S Manku Mr T Singh Mr R S Seehra

Holding Trustees

Trustees holding title to the property are:

Mr. Tejpal Singh Seehra Mr. Makhan Singh Lall Mr. Paramjit Singh Bhogal Mr. Harjinder Singh Naitta

Organisational structure

The Holding Trust Board consists of 4 members elected by the Executive Committee. New Holding Trustees may be elected on recommendation of the Executive Committee, to be endorsed by the Sikh congregation at the annual general meeting.

The Executive Committee consists of 7 members, of which 4 members constitute the Management Trust Board, which is responsible for the Charity's day to day running and operational activities.

The Executive Committee has another 9 co-opted members.

The committee was re-elected in August 2024.

RAMGARHIA SABHA DERBY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

The Trustees' report was approved by the Board of Trustees.

Mr R S Manku Trustee

Mr R S Seehra Trustee

31 January 2025

RAMGARHIA SABHA DERBY

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF RAMGARHIA SABHA DERBY

I report to the Trustees on my examination of the financial statements of Ramgarhia Sabha Derby (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the Trustees of the Trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.

I report in respect of my examination of the Trust’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Philip Handley FCA

Institute of Chartered Accountants in England and Wales

HSKS Greenhalgh Ltd Charlotte House Stanier Way The Wyvern Business Park Derby DE21 6BF 31 January 2025

RAMGARHIA SABHA DERBY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted Unrestricted Restricted Restricted Total Unrestricted Unrestricted Restricted Restricted Total
funds funds funds funds
2024 2024 2024 2023 2023 2023
Notes £ £ £ £ £ £
Income from:
Donations and legacies 3 202,880 31,588 234,468 134,562 27,757 162,319
Investments 4 970 - 970 322 - 322
Total income 203,850 31,588 235,438 134,884 27,757 162,641
Expenditure on: 5
Charitable activities 6 146,364 - 146,364 107,816 5,000 112,816
Other expenditure 11 110 - 110 - - -
Total expenditure 146,474 - 146,474 107,816 5,000 112,816
Net income and movement in
funds 57,376 31,588 88,964 27,068 22,757 49,825
Reconciliation of funds:
Fund balances at 1 April 2023 942,512 22,757 965,269 915,444 - 915,444
Fund balances at 31 March
2024 999,888 54,345 1,054,233 942,512 22,757 965,269

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

RAMGARHIA SABHA DERBY

STATEMENT OF FINANCIAL POSITION

AS AT 31 MARCH 2024

2024 2023
Notes £ £ £ £
Fixed assets
Tangible assets 13 1,152,917 1,126,147
Current assets
Debtors 14 88,223 18,517
Cash at bank and in hand 99,247 119,713
187,470 138,230
Creditors: amounts falling due within
one year 16 (17,266) (15,907)
Net current assets 170,204 122,323
Total assets less current liabilities 1,323,121 1,248,470
Creditors: amounts falling due after
more than one year 17 (268,888) (283,201)
Net assets 1,054,233 965,269
Income funds
Restricted funds 18 54,345 22,757
Unrestricted funds 999,888 942,512
1,054,233 965,269

The financial statements were approved by the Trustees on 31 January 2025

Mr R S Manku Mr R S Seehra Trustee Trustee

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Ramgarhia Sabha Derby is an unincorporated charity registered with charity commission of England and Wales.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Trust's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The Trust is a Public Benefit Entity as defined by FRS 102.

The Trust has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the Trust. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

1.4 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Cash donations are recognised on receipt. Other donations are recognised once the Trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2% on cost Fixtures and fittings 15% on reducing balance Motor vehicles 15% on reducing balance MSJR Statue 5% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The Trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Trust's balance sheet when the Trust becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Concessionary loans include those receivable from a third party which are interest free or below market interest rates and are made to advance charitable purposes. Where the loan is repayable on demand within one year, the loan is measured at cost, less impairment. Where the loan is repayable more than one year, the loan is initially measured at fair value and subsequently measured at amortised cost using the effective interest rate method, less impairment.

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.10 Taxation

The charity is exempt from tax on its charitable activities.

2 Critical accounting estimates and judgements

In the application of the Trust’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted Restricted Restricted Total Unrestricted Unrestricted Restricted Restricted Total
funds funds funds funds
2024 2024 2024 2023 2023 2023
£ £ £ £ £ £
Donations and gifts 202,880 31,588 234,468 134,562 27,757 162,319
Donations and gifts
Donation 139,526 31,588 171,114 125,512 27,757 153,269
Appeals - - - 1,070 - 1,070
Gift Aid 63,354 - 63,354 7,980 - 7,980
202,880 31,588 234,468 134,562 27,757 162,319

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

4 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 970 322

5 Prior period adjustment

The comparative income from donations and legacies note for 2023 has been restated, as Gift Aid income of £7,980, was previously shown as Donated goods and services.

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RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

7 Grants payable

Donations Donations
Donations
Donations
spent spent
2024 2023
£ £
Grants to institutions:
MJSR Heritage Project - 5,000
Ramgarhia Hockey Derby - 325
Zakmi - Punjabi Te Farsi Books - 200
Khalsa International - 81
Supreme Sikh Council - 75
Turkey Earthquake Appeal - 1,200
Ramgarhia Council 625 -
Ramgarhia Gurdwara Leicester Opening 251 -
kar sewa Coventry 205 -
Indian Workers Assocation 100 -
1,181 6,881
8 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements 1,560 1,527
Depreciation of owned tangible fixed assets 28,433 28,345
Loss on disposal of tangible fixed assets 110 -

9 Trustees

Trustees' remuneration and benefits

There were no trustee's remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustee's expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

10 Employees

The average monthly number of employees during the year was:

2024 2023
Number Number
3 3

There were no employees whose annual remuneration was more than £60,000.

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

11 Other expenditure

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Net loss on disposal of tangible fixed assets 110 -

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Tangible fixed assets

Tangible fixed assets
Freehold land
Fixtures and		 Motor
MSJR Statue		 Total
and buildings fittings vehicles
£ £ £ £ £
Cost
At 1 April 2023 1,344,809 71,814 5,564 - 1,422,187
Additions 5,559 1,407 - 48,347 55,313
Disposals - (1,049) - - (1,049)
At 31 March 2024 1,350,368 72,172 5,564 48,347 1,476,451
Depreciation and impairment
At 1 April 2023 226,873 64,131 5,036 - 296,040
Depreciation charged in the year 27,007 1,347 79 - 28,433
Eliminated in respect of disposals - (939) - - (939)
At 31 March 2024 253,880 64,539 5,115 - 323,534
Carrying amount
At 31 March 2024 1,096,488 7,633 449 48,347 1,152,917
At 31 March 2023 1,117,936 7,683 528 - 1,126,147

The carrying value of assets pledged as security in support of bank borrowings amounted to £1,096,488 (2023: £1,117,936).

14 Debtors

Debtors
2024 2023
Amounts falling due within one year: £ £
Trade debtors 78,353 15,000
Prepayments and accrued income 294 3,517
78,647 18,517

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14 Debtors (Continued) (Continued)
2024 2023
Amounts falling due after more than one year: £ £
Amounts owed by Ramgarhia Board Leicester 9,576 -
Total debtors 88,223 18,517

Trade debtors disclosed above represents tax on gift aid donations that are still to be claimed.

15 Loans and overdrafts

Loans and overdrafts
2024 2023
£ £
Bank loans 282,818 294,879
Payable within one year 13,930 11,678
Payable after one year 268,888 283,201
Amounts included above which fall due after five years:
Payable by instalments 213,166 236,489

Bank loans are secured against the freehold property at 278 St. Thomas Road, Derby, DE23 8SY and associated assets.

16 Creditors: amounts falling due within one year

16 Creditors: amounts falling due within one year
2024 2023
Notes £ £
Bank loans 15 13,930 11,678
Accruals and deferred income 3,336 4,229
17,266 15,907
17 Creditors: amounts falling due after more than one year
2024 2023
Notes £ £
Bank loans 15 268,888 283,201

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

18 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April Incoming
Resources
Resources
At		 31 March
2023 resources expended 2024
£ £ £ £
MJSR Heritage Project 22,757 31,588 - 54,345
Previous year: At 1 April Incoming
Resources
At		 31 March
2022 resources expended 2023
£ £ £ £
MJSR Heritage Project - 27,757 (5,000) 22,757

19 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming
Resources
Resources
At		 31 March
2023 resources expended 2024
£ £ £ £
General funds 942,512 203,850 (146,474) 999,888
Previous year: At 1 April Incoming
Resources
At		 31 March
2022 resources expended 2023
£ £ £ £
General funds 915,444 134,884 (107,816) 942,512

20 Analysis of net assets between funds

Unrestricted Restricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 March 2024:
Tangible assets 1,152,917 - 1,152,917
Current assets/(liabilities) 115,859 54,345 170,204
Long term liabilities (268,888) - (268,888)
999,888 54,345 1,054,233

RAMGARHIA SABHA DERBY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

20 Analysis of net assets between funds (Continued)
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 March 2023:
Tangible assets 1,126,147 - 1,126,147
Current assets/(liabilities) 99,566 22,757 122,323
Long term liabilities (283,201) - (283,201)
942,512 22,757 965,269

21 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).