2025-03-31-accounts - Doxford Park And District Community Association

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CHARITY REGISTRATION NUMBER: 509288

Doxford Park Community Association Unaudited Financial Statements 31 March 2025

TREMAINE Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE

Doxford Park Community Association

Financial Statements

Year ended 31 March 2025

	Page
Trustees’ annual report	1
Independent examiner's report to the trustees	4
Statement of financial activities	5
Statement of financial position	6
Notestothefinancialstatements	7

Doxford Park Community Association

Trustees’ Annual Report

Year ended 31 March 2025

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2025.

Reference and administrative details

Registered charity name	Doxford Park Community Association
Charity registration number	509288
Principal office	The Box Youth and Community Project
	Hall Farm Road
	Sunderland
	Tyne & Wear
	SR3 2UY
The trustees
	M Jameson
	V M Cousins
	C Marshall
	A Carr
	J Peacock
	J Harrison
	V Donnigan
	A Elliott
Independent examiner	Julie Todd Tremaine Chartered Certified Accountant
	19 Tremaine Close
	Hartlepool
	TS273LE

Structure, governance and management

The organisation is an unincorporated charity registered with the Charity Commission of England and Wales on 7 November 1979.

The charity is governed by its constitution adopted 11 July 1979 as amended 22 June 2005 and 23 June 2008.

Doxford Park Community Association

Trustees’ Annual Report (continueg)

Year ended 31 March 2025

Structure, governance and management (continued)

Governance arrangements

The trustees are responsible for the overall management and operation of the charity.

Trustees are elected at the Annual General Meeting, and can be seconded to the board at anytime throughout the year at an Ordinary General Meeting.

Trustee Induction and Training

Most trustees are already familiar with the work of the charity having been involved in activities as volunteers or service beneficiaries.

At the first trustee meeting all new trustees are advised of all aspects of the charity and the context within which it operates, including:

e The obligations of Trustees
e The main document that governs the operation of the Community Association
e Resourcing and current financial position as set out in the latest published accounts.

Objectives and activities

The principal purpose of the charity is to promote for the benefit of the inhabitants of Doxford Park and District without distinction of age, sex, race, disability, political, religion or other opinions by associating the Statutory authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities for social welfare, recreation and other leisure purposes with the object of improving conditions of life of said inhabitants.

To maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the association and its constituent bodies in furtherance of the above objects.

Doxford Park Community Association

Trustees’ Annual Report (continuea)

Year ended 31 March 2025

Achievements and performance

The Centre has continued to provide a community venue for local groups to access leisure opportunities and support. Funding from the City Council has enabled the employment of a Community Support Worker which has helped to increase capacity and make the organisation more sustainable. Over the year the following groups have benefited from using facilities provided by the Centre:

e Weekly coffee morning for elderly residents
e Carer and toddler groups (2 / week) e Yoga sessions (3 / week)
e Dance sessions (2/week)
e Slimming World Support groups (6/week)
e Weekly karate session
e Weekly junior dance session
e Weekly arts & crafts session e Fitness sessions (4/week) e¢ Carpet bowls (2/week) e Sunday church

The organisation has continued its commitment to working closely with The Box Youth & Community Project, another charity which is also based in the Doxford Ward. Partnership working has been strengthened which has led to more activities becoming established within the Centre. The Centre has also provided a venue for school holiday activity programmes and childrens’ birthday parties on a weekend.

Financial review

Total reserves of the charity at 31 March 2025 amount to £46,526; (2024 - £37,720), of which unrestricted free reserves (i.e. those not tied up in Fixed Assets) amount to £46,526; (2024 - £37,720). The trustees' annual report was approved on 17 August 2025 and signed on behalf of the board of trustees by:

A Carr Trustee

Doxford Park Community Association

Independent Examiner's Report to the Trustees of Doxford Park Community Association

Year ended 31 March 2025

| report to the trustees on my examination of the financial statements of Doxford Park Community Association (‘the charity’) for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
— the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Julie Todd

Tremaine Chartered Certified Accountant Independent Examiner

19 Tremaine Close Hartlepool TS27 3LE

Doxford Park Community Association

Statement of Financial Activities

Year ended 31 March 2025

			2025		2024
		Unrestricted	Restricted
		funds	funds	Total funds	Total funds
	Note	£	£	£	£
Income and endowments
Donations and legacies	4	-	6,662	6,662	-
Charitable activities	5	23,017	-	23,017	10,241
Total income		23,017	6,662	29,679	10,241
Expenditure
Expenditure on charitable activities	6	14,211	6,662	20,873	12,812
Total expenditure		14,211	6,662	20,873	12,812
Net income/(expenditure) and net
movement in funds		8,806	-	8,806	(2,571)
Reconciliation of funds
Total funds brought forward		37,720	-	37,720	40,291
Totalfundscarriedforward		46,526	-	46,526	37,720

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 7 to 11 form part of these financial statements.

Doxford Park Community Association

Statement of Financial Position

31 March 2025

		2025	2024
	Note	£	£
Current assets
Cash at bank and in hand		46,526	37,720
Net current assets		46,526	37,720
Total assets less current liabilities		46,526	37,720
Funds of the charity
Unrestricted funds		46,526	37,720
Totalcharityfunds	11	46,526	37,720

These financial statements were approved by the board of trustees and authorised for issue on 17 August 2025, and are signed on behalf of the board by:

As at the year end the charity has no other Monetary Assets, Investment Assets or Assets retained for the charity's own use.

The charity at the year end had unpaid debtors and creditors amounting to:

Amounts owed to the charity:

Amounts owed to the charity:
	2025	2024
	£	£
City of Sunderland Strengthening the Community Sector grant	2,975	-
Amounts owed by the charity:
	2025	2024
	£	£
Support worker	-	1,146
Insurance	-	547
Cleaning	-	165
Licence fee	-	40
	-	1,898

A Carr Trustee

The notes on pages 7 to 11 form part of these financial statements.

Doxford Park Community Association

Notes to the Financial Statements

Year ended 31 March 2025

General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is The Box Youth and Community Project, Hall Farm Road, Sunderland, Tyne & Wear, SR3 2UY.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Doxford Park Community Association Notes to the Financial Statements (continued)

Year ended 31 March 2025

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

° income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
e legacy income is recognised when receipt is probable and entitlement is established.
e income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
° income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditure is recognised on an accruals basis asa liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

° expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
°® expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
e other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Doxford Park Community Association

Notes to the Financial Statements (continued)

Year ended 31 March 2025

4. Donations and legacies

	Restricted	Total Funds	Restricted	Total Funds
	Funds	2025	Funds	2024
	£	£	£	£
Grants
City of Sunderland - Community Chest	2,695	2,695	=	-
City of Sunderland - Strengthening the
Community Sector	3,967	3,967	-	-
	6,662	6,662	-	-
Charitable activities
	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2025	Funds	2024
	£	£	£	£
Hall hire	22,987	22,987	10,241	10,241
Sundry income	30	30	=	=
	23,017	23,017	10,241	10,241
Expenditure on charitable activities
			Total funds	Total fund
			2025	2024
			£	£
Donations made			-	1,000
Outings & events			11,106	360
Support costs			3,105	11,452
City Of Sunderland - Community Chest			2,695	-
City Of Sunderland - Strengthening the	Community
Sector			3,967	-
			20,873	12,812

5. Charitable activities

6. Expenditure on charitable activities

Doxford Park Community Association

Notes to the Financial Statements (continueg)

Year ended 31 March 2025

7. Analysis of support costs

	Total 2025	~—Total 2024
	£	£
Seconded salary costs	13,961	-
Sanitary/cleaning expenses	722	7,923
Insurance	1,109	=
Postage, telephone & stationery	916	-
Maintenance & refurbishment	1,223	1,089
Non Domestic rates	125	98
Council service charge	1,900	1,900
Licences	60	-
Miscellaneous	458	342
DBS	94	-
Accountancyfees	100	100
	20,668	11,452
Independent examination fees
	2025	2024
	£	£
Fees payable to the independent examiner for:
Independentexaminationofthefinancialstatements	100	100

8. Independent examination fees

9. Staff costs

The average head count of employees during the year was 2 (2024: Nil). The average number of full-time equivalent employees during the year is analysed as follows:

			2025	2024
			No.	No.
Seconded	Support	Worker	1	-
Seconded	Cleaner		1	-
			2	=

No employee received employee benefits of more than £60,000 during the year (2024: Nil).

Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

Doxford Park Community Association

Notes to the Financial Statements (continued)

Year ended 31 March 2025

11. Analysis of charitable funds

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Unrestricted|funds| |At|At|31|March| |1|April|2024|Income|Expenditure|2025| |£|£|£|£| |General|funds|37,720|23,017|(14,211)|46,526| |At|At31|March| |1|April|2023|Income|Expenditure|2024| |£|£|£|£| |General|funds|40,291|10,241|(12,812)|37,720| |Restricted|funds| |At|At|31|March| |1|April|2024|Income|Expenditure|2025| |£|£|£|£| |City|of|Sunderland|-|Community|Chest|-|2,695|(2,695)|-| |City|of|Sunderland|-|Strengthening|the| |Community|Sector|-|3,967|(3,967)|-| |-|6,662|(6,662)|-|

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12. Analysis of net assets between funds

Current assets

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|||| |---|---|---| |Unrestricted|Total|Funds| |Funds|2025| |£|£| |46,526|46,526| |Unrestricted|Total|Funds| |Funds|2024| |£|£| |37,720|37,720|

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