RIMINGTON RECREATION ASSOCIATION
ANNUAL GENERAL MEETING
HELD ON TUESDAY 23 APRIL 2024 AT 7.30 PM IN THE PAVILION
1. Present
Stan Fitzgerald Chairman, Nick Culshaw Vice Chairman, Martin Lawson, Treasurer, Rosemary Duckworth Secretary, Erika Porter, Rowena Culshaw, Terry Braithwaite, Jan Cotterall
2. Apologies
David James, Kara Taylor
- Minutes from previous AGM held on 2 May 2023
The minutes of the meeting from the previous Annual General Meeting held on 2 May 2023 were accepted and agreed as a true record. Proposed by Rowena Culshaw and seconded by Erika Porter.
4. Chairman’s report
The chairman’s report for the year 1[st] February 2023 to 31[st] January 2024 was presented by the Chairman Stan Fitzgerald.
The Chairman reported that this had been another successful year for the RRA and the committee have worked hard to bring the village together. He placed on record his thanks to the committee for providing the numerous events held during the year. The blue bin nights have been very popular and the fun quiz and food events have also added to the popularity. The Chairman thanked Kara and Rowena for supporting the village, Institute and Parish Council on updating social medial to keep villagers up to date of all events in the village.
It was noted that the RRA continues to support other charities and £1721 was raised at coffee mornings throughout the year.
Thanks was given to Rowena , Kara and Rosemary for updating the 100 club to direct debit. A special thanks was given to Rowena for all her efforts during the year taking on extra tasks during the year. Thanks was also given to Martin the Treasurer and Nick the Vice Chairman for their support.
A vote of thanks was given to Richard Sherras for running the 100 club over numerous years. He has now retired from the 100 club and Rowena and Rosemary will continue to run it. In recognition of his service to the 100 club and the RRA in general it was agreed to offer him an honorary member of the RRA.
The full Chairman’s report is attached.
5. Treasurer’s Report
The accounts for the year 1 February 2023 to 31 January 2024 were presented to the meeting
For the period 1 February 22 – 31[st] January 23
Income: £49.7k
Expenditure: £44.3k
Net increase during the year £4207.51
The committee had made savings on utilities by switching off bar power. The marquee costs were included in the expenditure this year and the grant was received in the previous financial year. It was noted that funding would be required for the playdeck and carpark. Nick Culshaw had some queries over details and it was agreed to discuss these at the next committee meeting.
Summary of accounts are attached.
6. Election of committee officers
The Chairman confirmed that he was standing down and Rosemary Duckworth proposed Nick Culshaw to take on the role of Chairman, this was seconded by Jan Cotterall and Nick was appointed Chairman. The Secretary and Treasurer were re-elected for a further year.
7. Election of Committee members
As Stan Fitzgerald and Gary Bolton had stood down as committee members, two places were available. Jan Cotterall had previously been appointed on the committee as she has taken on the role of Maintenance co-ordinator and Steve Conti was also appointed on the committee.
8. Any other business
The Chairman noted the Playdeck grant had been approved by RVBC. £18,000 will be required to match fund the grant. It was noted there were potentially short timescales for work to be completed and draw down of the funding. Several suppliers were approved by the grant provider and many options exist which need to be clarified.
Fundraising communications to the village will be required . Some potential funding sources were identified as the walking footballers, the doctors football and the Parish Council. It was suggested a celebration could be organised at the end of the fundraising.
The car park was also noted as a requirement for funding. Need to clarify boundary of car park and specification of car park surface.
Rosemary Duckworth gave a vote of thanks on behalf of the committee to thank Stan Fitzgerald for his excellent support and effort as Chairman.
The meeting closed at 8.30 pm
RRA Accounts @ 31/01/2023
| Opening Bal 2/1/23 | Opening Bal 2/1/23 | Variation | Current Bal | ||||
|---|---|---|---|---|---|---|---|
| BBA | £907.70 | £2,508.56 | £3,416.26 | ||||
| BCA | 21885.84 | £3,514.10 | £25,399.94 | ||||
| YB100 | £4,992.50 | -£630.00 | £4,362.50 | ||||
| Debtors | -£1,491.30 | -£326.65 | -£1,817.95 | ||||
| Totals | £ | 26,294.74 |
£5,066.01 | £ | 31,360.75 |
||
| Stock | £4,355.00 | -£858.50 | £3,496.50 | ||||
| Total Inc Stock | £ | 30,649.74 |
£4,207.51 | £ | 34,857.25 |
||
| Expenditure | Income | ||||||
| Bar | Bar - Sum Up | £ | - |
£ | 15,018.73 |
||
| Bar | Coffee - Sum up | £ | - |
£ | 1,410.40 |
||
| Bar | Bar Football - Sum Up | £ | - |
£ | 16,800.91 |
||
| Bar | Tickets - Sum Up | £ | - |
£ | 5,043.63 |
||
| Bar | Food Sales - Sum Up | £ | - |
£ | 456.04 |
||
| Bar | Others - Sum Up | £ | - |
£ | 177.03 |
||
| Bar | Bar Purchases | -£ | 16,995.13 |
£ | - |
||
| Bar | Sales | -£ | 325.55 |
£ | 27.50 |
||
| Dev / Inv | Marquee | -£ | 4,085.00 |
£ | - |
||
| Donation | Donation | -£ | 500.00 |
£ | 25.00 |
||
| Donation | Coffee | -£ | 700.00 |
£ | - |
||
| Donation | Parish Council | £ | - |
£ | 1,250.00 |
||
| Event | Coronation | -£ | 647.71 |
£ | 700.00 |
||
| Event | Coffee | -£ | 412.57 |
£ | 20.00 |
||
| Event | Paella | -£ | 873.77 |
£ | - |
||
| Event | Easter | -£ | 282.53 |
£ | - |
||
| Event | MUSIC POP UP | -£ | 350.00 |
£ | - |
||
| Event | Warm Space | -£ | 102.43 |
£ | 900.00 |
||
| Event | Kareoke | -£ | 50.00 |
£ | - |
||
| Event | Start summer | -£ | 369.91 |
£ | - |
||
| Event | Footy Presentation | -£ | 387.00 |
£ | - |
||
| Event | bbq food | -£ | 83.06 |
£ | - |
||
| Event | End Summer | -£ | 220.00 |
£ | - |
||
| Event | Games Night | -£ | 246.52 |
£ | - |
||
| Event | xmas party | -£ | 1,034.39 |
£ | - |
||
| Event | Bonfire | -£ | 1,941.66 |
£ | 932.00 |
||
| Event | Halloween | -£ | 122.53 |
£ | - |
||
| Event | Mad Friday | -£ | 620.95 |
£ | - |
||
| Event | Santa | -£ | 50.00 |
£ | - |
||
| Event | Xmas Lunch | -£ | 409.25 |
£ | 250.00 |
||
| Event | Wreath | £ | - |
£ | - |
||
| Event | Cottage Pie | £ | - |
£ | - |
||
| General | Gardening Club | -£ | 419.11 |
£ | 1,800.00 |
||
| General | Admin | -£ | 40.00 |
£ | - |
||
| General | Cleaning | -£ | 1,220.00 |
£ | - |
||
| General | Electric | -£ | 3,321.31 |
£ | - |
||
| General | Music Licence | -£ | 470.50 |
£ | - |
||
| General | Text | -£ | 144.00 |
£ | - |
||
| General | Wifi | -£ | 751.84 |
£ | - |
||
| General | TV | -£ | 228.29 |
£ | - |
||
| General | Water | -£ | 681.20 |
£ | - |
||
| General | General Supplies | -£ | 783.22 |
£ | - |
||
| General | Air Con - Service | -£ | 216.00 |
£ | - |
||
| General | Waste | -£ | 467.09 |
£ | - |
||
| General | Maintenance | -£ | 2,054.51 |
£ | - |
||
| General | equipment | -£ | 943.78 |
£ | - |
||
| General | Room Hire | -£ | 54.00 |
£ | 313.00 |
||
| General | Court Hire | £ | - |
£ | 800.00 |
||
| General | Interest | £ | - |
£ | 7.57 |
||
| General | 100 Club | -£ | 880.00 |
£ | 3,650.00 |
||
| Insurance | Insurance | -£ | 842.36 |
£ | - |
||
| Other | Other | -£ | 50.48 |
£ | 188.50 |
||
| -£ | 44,377.65 |
£ | 49,770.31 |
||||
| Transfers | |||||||
| Transfer | Transfer to BCA | -£ | 900.00 |
£ | - |
||
| Transfer | Transfer from BBA | £ | - |
£ | 900.00 |
||
| Debtors | |||||||
| Bar Purchases | 712.95 | ||||||
| 100 Club Refunds | 750 | ||||||
| Weath making | 355 | ||||||
| 1817.95 |
2023 - Profit of
£4,207.51
RRA Accounts @ 31/01/2023
| Opening Bal 2/1/23 | Opening Bal 2/1/23 | Variation | Current Bal | ||||
|---|---|---|---|---|---|---|---|
| BBA | £907.70 | £2,508.56 | £3,416.26 | ||||
| BCA | 21885.84 | £3,514.10 | £25,399.94 | ||||
| YB100 | £4,992.50 | -£630.00 | £4,362.50 | ||||
| Debtors | -£1,491.30 | -£326.65 | -£1,817.95 | ||||
| Totals | £ | 26,294.74 |
£5,066.01 | £ | 31,360.75 |
||
| Stock | £4,355.00 | -£858.50 | £3,496.50 | ||||
| Total Inc Stock | £ | 30,649.74 |
£4,207.51 | £ | 34,857.25 |
||
| Expenditure | Income | ||||||
| Bar | Bar - Sum Up | £ | - |
£ | 15,018.73 |
||
| Bar | Coffee - Sum up | £ | - |
£ | 1,410.40 |
||
| Bar | Bar Football - Sum Up | £ | - |
£ | 16,800.91 |
||
| Bar | Tickets - Sum Up | £ | - |
£ | 5,043.63 |
||
| Bar | Food Sales - Sum Up | £ | - |
£ | 456.04 |
||
| Bar | Others - Sum Up | £ | - |
£ | 177.03 |
||
| Bar | Bar Purchases | -£ | 16,995.13 |
£ | - |
||
| Bar | Sales | -£ | 325.55 |
£ | 27.50 |
||
| Dev / Inv | Marquee | -£ | 4,085.00 |
£ | - |
||
| Donation | Donation | -£ | 500.00 |
£ | 25.00 |
||
| Donation | Coffee | -£ | 700.00 |
£ | - |
||
| Donation | Parish Council | £ | - |
£ | 1,250.00 |
||
| Event | Coronation | -£ | 647.71 |
£ | 700.00 |
||
| Event | Coffee | -£ | 412.57 |
£ | 20.00 |
||
| Event | Paella | -£ | 873.77 |
£ | - |
||
| Event | Easter | -£ | 282.53 |
£ | - |
||
| Event | MUSIC POP UP | -£ | 350.00 |
£ | - |
||
| Event | Warm Space | -£ | 102.43 |
£ | 900.00 |
||
| Event | Kareoke | -£ | 50.00 |
£ | - |
||
| Event | Start summer | -£ | 369.91 |
£ | - |
||
| Event | Footy Presentation | -£ | 387.00 |
£ | - |
||
| Event | bbq food | -£ | 83.06 |
£ | - |
||
| Event | End Summer | -£ | 220.00 |
£ | - |
||
| Event | Games Night | -£ | 246.52 |
£ | - |
||
| Event | xmas party | -£ | 1,034.39 |
£ | - |
||
| Event | Bonfire | -£ | 1,941.66 |
£ | 932.00 |
||
| Event | Halloween | -£ | 122.53 |
£ | - |
||
| Event | Mad Friday | -£ | 620.95 |
£ | - |
||
| Event | Santa | -£ | 50.00 |
£ | - |
||
| Event | Xmas Lunch | -£ | 409.25 |
£ | 250.00 |
||
| Event | Wreath | £ | - |
£ | - |
||
| Event | Cottage Pie | £ | - |
£ | - |
||
| General | Gardening Club | -£ | 419.11 |
£ | 1,800.00 |
||
| General | Admin | -£ | 40.00 |
£ | - |
||
| General | Cleaning | -£ | 1,220.00 |
£ | - |
||
| General | Electric | -£ | 3,321.31 |
£ | - |
||
| General | Music Licence | -£ | 470.50 |
£ | - |
||
| General | Text | -£ | 144.00 |
£ | - |
||
| General | Wifi | -£ | 751.84 |
£ | - |
||
| General | TV | -£ | 228.29 |
£ | - |
||
| General | Water | -£ | 681.20 |
£ | - |
||
| General | General Supplies | -£ | 783.22 |
£ | - |
||
| General | Air Con - Service | -£ | 216.00 |
£ | - |
||
| General | Waste | -£ | 467.09 |
£ | - |
||
| General | Maintenance | -£ | 2,054.51 |
£ | - |
||
| General | equipment | -£ | 943.78 |
£ | - |
||
| General | Room Hire | -£ | 54.00 |
£ | 313.00 |
||
| General | Court Hire | £ | - |
£ | 800.00 |
||
| General | Interest | £ | - |
£ | 7.57 |
||
| General | 100 Club | -£ | 880.00 |
£ | 3,650.00 |
||
| Insurance | Insurance | -£ | 842.36 |
£ | - |
||
| Other | Other | -£ | 50.48 |
£ | 188.50 |
||
| -£ | 44,377.65 |
£ | 49,770.31 |
||||
| Transfers | |||||||
| Transfer | Transfer to BCA | -£ | 900.00 |
£ | - |
||
| Transfer | Transfer from BBA | £ | - |
£ | 900.00 |
||
| Debtors | |||||||
| Bar Purchases | 712.95 | ||||||
| 100 Club Refunds | 750 | ||||||
| Weath making | 355 | ||||||
| 1817.95 |
2023 - Profit of
£4,207.51