Trustees. Annual Report for the period Period start date Period end date 21123 Section A Reference and administration details Charity name Llanishen Parochial Hall Other nam08 charity is known by nla Registered charlty number (rf anyl 508986 Charity'8 prlneipal address Llanishen Parochial Hall Quarry Road Llanishen, Monmouthshire Postcode NP16 6QE Names of tho charity trusteos who manage the charlty Tru8ts0 name Office Ilf anyl Dato• actod If not for whole ear Nama of parnon lor body) an￿tled olnt tru8t•e ifa David William Philip Jones Chairman 01.01.202>31.12.2023 nla Michael John Hamlyn 01.01.202&31,12.2023 nla Rev Elizabeth Ann Perry 01,01.202>31.12.2023 nla Lindsey Ann Williams Vice-chainnan 01.01.2023-31.12.2023 nla Alan William Gray 01.01.202>31,12.2023 nla Jocelyn Fiona Hickling Treasurer 01.01.202>31.12.2023 nla Councillor George Weston Secretary 01.01.2023-31.12.2023 nla TAR March 2012 Section B Structure, governance and management Description of the charity's trusts The Charity operates under a CharÉty Commission Scheme including Appointment of Trustees dated 24° January 1979 as Amended on 26° March 2009 Type of goveming document The committee of management shall consist of a max number of 9 persons being 4 elected members and Five representative members How the charity is constituted Elected members are nominated and elected at each Annual General Meeting. Representative Members are drawn from Trellech United Community Council and Llanishen Parochial Church Council and then 3 other representative members put forward from the user organisations. Trustee selection methods Addltlonal governance Issues (Optlonal Inforniatlon) At the Annual General Meeting, which should be held in January of each year or soon as practicable thereafter, 4 elected members are voted onto the Management Committee. Any resident of the area of benefit who is over the age of 18 is entitled to attend and vote at the AGM and to put themselves forward for election. Notice of the AGM is publicised at least 14 days in advance of the meeting. An ordinary meeting is held directly after the AGM at which the Representative Members are confirmed and the offices of Chair, Vice- Chair, Treasurer and Secretary are agreed and minutes recorded. Representative members are put forward by the current user groupslorganisations who regularly use the hall. The Management Committee are obliged under the scheme to hold at least 2 ordinary meetings a year but cuffently hold 10 to ensure the smooth running of the facility. Section C Ob ectives and activities 1. The object of the Charity is the provision and Maintenan￿ of a Village Hall for the use of the inhabitants of Llanishen, Trelleck Grange and Llanfihangel Tor-y-mynydd wrthout distinction of political, religious or other opinions, induding use for meetings, lectures and classes and for other fonns of recreation and leisure time occupation, with the obj'ect of improving the conditions of life for the said inhabitsnts Summary ofthe objects of the charity set out in Its governlng document TAR March 2012 2. The land with the building thereon specified in the schedule shall be held in trust for the purposes of a Village Hall The premises are maintained and managed in order to provide space for local user groups and organisations to meet and also to present a range of functions and social events for attendance by the people in the area of benefit. The main regular activities provided for the benefrt of the community include the following.. Childrens Art Clubs- Weekly after school art club run by local volunteers open to all children within the area of benefit. Adult Pottery Club- 2 weekly evening sessions of pottery run by lo¢al volunteers Monthly Softplay 8essions- Run by local volunteers for preschool age children, open to all children within the area of benefit The Loop- Monthly coffee morning open to all residents but mainly utilised by more elderly residents as a place to meet others Circuit Training and Yoga- Weekly sessions run on a Monday evening and Wednesday evening Other annual social activities undertaken on an annual basis include: Summary ofthe maln actlvlties undertaken for thè publlc beneflt In relation to those objects (include withln thlg section the statutory declaratlon that trustees have had regard to the guidance188ued by the Charity Commisslon on public benefit) Pantomime- Run by the local pantomime group. Runs for 2 nights usually in late Februarylearly March. Skittles Evenings Bingo Annual Bank Holiday BBQ Bonfire Night and Fireworks Variety Show- run by the local Pantomime group in the autumn Annual Christmas Dinner held on the first Saturday in December In undertaking the charity's work of maintaining the premises and providing these facilities and events, the Trugtees have endeavoured to consider the guidance provided on public benefit issued by the Charity Commission when exercising any duties to which the guidance would be relevant. TAR Mardi 2012 Additional details of objectives and activlties (Optional infonnation) Many of the Activities available are run by volunteers and there is a core of approximately 10-15 regular volunteers in addition to the Trustees who regularly support these activities by helping out at the various activities, preparing food, manning the bar, setting up and clearing away equipment required and acting as Stewards at the various events. In addrtion to Activrties provided for communty use, the Hall is also hired out to private individuals or organisations on an hourly or daily rate in order to raise revenue towards the upkeep and maintenance of the Hall. Users include Monmouthshire County Council, local business, community council and the Church for meetings and group training sessions. TAR Marth 2012 Section D Achievements and performance Summary of the main achievements of the charlty during the year Continued to facilitate the regular activities provided by the hall.. Childrens Art Clubs- Weekly after school art club run by local volunteers open to all children wtthin the area of benefit. 2 sessions provided during school term time on Wednesday and Thursday afternoons from 4.30 to 6.30. Number of attendees average 11>12 children per Session Adult Pottery Club- 2 weekly sessions of pottery run by local volunteers. Thursday evènings 7 to 9.30 pm and Friday mornings 10till 12 Monthly Softplay sessions- Run by local volunteers for preschool age children, open to all children within the area of benefit. One session per month. Between 5 and 10 children attending per session. The Loop- Monthly coffee morning open to all residents but mainly utilised by more elderly residents as a place to meet others. 2nd Wednesday in the month from 11 till 1pm. Between 12 and 18 regular attendees Circuit Training and Yoga- Weekly sessions run on a Monday evening and Wednesday evening from 6.45-7.45. Attendances varied from 6 to 14 Other annual social activities provided include: Pantomime- Skittles Evenin9 Bingo Annual Bank Holiday BBQ Bonfire Night and Fireworks Variety Show Annual Christmas Dinner In addition durlng this financial period the Trustees were successful in obtaining grant funding towards the costs of upgrading the hall facility as follows.. Boiler Replacement- As the heating boiler for the Hall was at the end of its life, a grant was obtained for the replacement of the Boiler and Water pump in the sum of £6937.00 and the installation was completed within this reporting period LED Lighting- Following a green energy survey conducted at the hall premises, it was recommended that the lighting was upgraded to LED. A grant of £2837.10 was obtained towards a total replacement cost of £4423.21. All lighting at the Hall is now LED Underfloor Heating manifold replacement- The manifold serving the under floor heating was faulty and had to be repla￿d at a cost of £2155. A grant of £1616.40 was received from T￿l[ech United Communrty Council towards the cost of the works. The room thermostats were upgraded at the same time. TAR March 2012 Section E Financial review Brief statement of the charity's policy on reserves The Charity currently do not have a reserrfes policy although it is intended to discuss and agree a policy going forward in accordance with Charity Commission recommendations. Detalls of any funds materlally in deficit None Further financlal reviow detalls (Optional Infomiation) You may ch008e to include additional information, where relevant about.. the charity's principal SoUr￿S of funds (including any fundraising); how expendFture has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Slgnaturels) Full name(s) Positlon (eg Secretary, Chair, etcl ocelyn Fiona Hickling Treasurer Mr David Willia hillip Jones Chaiman Date 2911012025 TAR Marth 2012 **Llanishen Parochial Hall** ## **Income and Expenditure to 31st December 2023** ## **Income** |Soft Play
Hire of Hall
Club Income:
Bar and Events
Other
**Expenditure**
Utilities
Rates
Rent
Insurance
Maintenance
Bar and Events
Sundries
PRS
Bank Charges
Events|Parties
Private
Circuits and Yoga
Art
The Loop
Sales
Church breakfasts
Furniture External Hire
Events
Interest
Grants
Water
Oil
Electric
Internet/Telephone
Rates
Head Rent to MCC
Insurance
Pest Control
Cleaning and Consumables
General Maintenance
Grounds Maintenance
Supplies
Sundries
Certificate|£3,819.00
**£3,819.00**
£1,767.50
**£1,767.50**
£353.69
£1,134.00
£100.00
**£1,587.69**
£8,033.52
**£8,033.52**
£743.70
£0.00
£309.40
£91.64
£11,890.70
**£13,035.44**
**Total Income**
£298.00
£1,656.71
£3,533.79
£293.31
**£5,781.81**
£0.00
**£0.00**
£46.00
**£46.00**
£1,219.28
**£1,219.28**
£506.40
£685.85
£13,575.60
£840.00
**£15,607.85**
£4,096.58
**£4,096.58**
£97.98
£0.00
£66.80
**£164.78**
£967.02
**£967.02**
**Total Expenditure**|**£28,243.15**
**£27,883.32**| |---|---|---|---| ||**Net Profit/ Loss**||**£359.83**| Independent examiner's report to the trustees of Llanishen Parochial Village Hall I reportto the trustees on my examination of the accounts of the Llanishen Parochial Village Hall {the Trust) for the year ended 31st December 2023. Responsibilities and basis of report As the charity trustees of the Trustyou are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'l. I report in respect of my examination of theTrust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51{bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: /0/< Name: 4L Relevant professional qualification or membership of professional bodies (if any): (fr¥ r/ivcL f4si4&)s A,A Address: 6 Wayne Close, Llanishen, Monmouthshire Date.. 18/1012o£s Non-confidential