**Trustees' Annual Report for the period** Period start date Period end date 01 10 2020 30 09 2021 **From To**
## Section A Reference and administration details
**Charity name** Sambrook Village Hall
**Other names charity is known by**
**Registered charity number (if any)** 508981
**Charity's principal address** 4 South View Sambrook Newport
**Postcode TF10 8AS**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mr N Robson Chairman
2 Mr P Street Vice Chairman
3 Mr P Childs Secretary
4 Mrs J Frost Treasurer
5 Mrs B Blakeway
6 Mr T Moore
7 Dr G Frost
8 Mrs T Street
9 Mrs M Matthews
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12
13
14
15
16
17
18
19
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
Trust How the charity is constituted
- (eg. trust, association, company)
Elected at AGM by AGM Participants Trustee selection methods Or by Election at Committee Meeting (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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To maintain and improve the Village Hall as a viable facility for leisure and recreational activities for village inhabitants, people from surrounding areas and general public. **Summary of the objects** Ensuring that COVID – 19 Regulations are adhered to, with **of the charity set out in** addition of Risk Assessment **its governing document**
Hall Hire to private users in relation of activities to the village inhabitants, surrounding area and general public: Such as Yoga Well Being, Tia Chi, Art Classes, Craft Classes.
Events have been dramatically reduced due to COVID – 19 Closure
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This has been a difficult year in respect of the usage of the Hall due to COVID-19 restrictions. But it has given the Trustees the time to refurbish the hall to a standard that will hopefully increase the usage of the hall. It has also provided an opportunity to get others new to the village involved in the running/maintaining the Village Hall.
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
Reserves are held for major financial Refurbishments and Updating.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J M Frost **Full name(s)** Judith Frost **Position (eg Secretary,** Treasurer **Chair, etc) Date** 03/05/2021
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## Sambrook Village Hall Charity registration number: 508981 **ACCOUNTS FY 2020/21**
|**Income Receipts**
**2020/2021**
**Trading Activity**
**1/4/2020 ‐ 31/9/2021**|**Income Receipts**
**2020/2021**
**Trading Activity**
**1/4/2020 ‐ 31/9/2021**|
|---|---|
|Hall Hire|663.00
£|
|Fund RaisingIncome|214.40
£|
|Church Contribution NMVC||
|LotteryIncome|4,630.00
£|
|Grants|23,866.00
£|
|Insurance Claim|‐
£|
|Council Tax Refund
54.05
£||
|Sub Total|29,427.45
£|
|||
|**Total Receipts**
**29,427.45**
**£**||
|**Direct Charity Expenditure**||
|Heating& Lighting
453.16
£||
|Water Charges
180.87
£||
|Council Tax
54.05
£||
|Cleaning& Products
183.12
£||
|Insurance
594.79
£||
|Maintenance/Refurb
24,180.86
£||
|Covid‐19
211.98
£||
|||
|Sub Totals
25,858.83
£||
|**Other Expenditure**||
|Audit|50.00
£|
|Fund RaisingExpenditure|1,198.83
£|
|Contribution ot Church NMVC||
|NMVC||
|LotteryExpenditure|20.00
£|
|LotteryPrizes|2,333.28
£|
|||
|Sub Totals
3,602.11
£||
|||
|**Total Payments**
**29,460.94**
**£**||
|||
|Net receipts
33.49
‐£||
|Cash Reserves at 30.09.2020
7,162.77
£
33.49
‐£
**7,129.28**
**£**
Bank Reserve Acct
6,269.22
£
Bank Current Acct
860.06
£
Cash In Hand
**7,129.28**
**£**||
Prepared By J M Frost Treasurer
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** Sambrook Village Hall **On accounts for the year** 30 September 2021 **Charity no** 508981 **ended (if any) Set out on pages**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 03/09/2020.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**|Lousie Talbot|**Date:**|25/04/2022|
|---|---|---|---|
|||||
|**Name:**|M L Talbot|||
**Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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