Allithwaite Playing Fields and Community Centre
Trustees Annual Report 1[st] April 2024 to 31[st] March 2025
During the financial year the centre has continued to increase bookings for occasional hire, the majority of which are for local family events. Regular hall hire has been largely the same as in previous years. Field hire has continued to be popular with local football clubs and use has increased particularly with regards to girl’s football. The seasonal groundsman has done a great job keeping the pitches in good order despite the increased use.
Extra signage has been put in place to inform dog owners that exercising of their pets is not allowed. As well as use by local football teams the grounds are regularly used by the local primary school and by many local youngsters who make use of the very popular pump track.
The centre was granted £10,000 by Lower Allithaite and Cartmel Parish council giving the trustees and committee the opportunity to put in place plans to go ahead with a much-needed roof replacement and at the same time investigate the possibility of installing a Solar PV system with battery storage. Two further grants were awarded by Grantscape to the tune of £25,000 enabling the replacement of the roof and a solar installation to be commissioned with work starting during the financial year. As of 31[st] March the work was some way off completion; the Grantscape Grants will be released upon completion of the work in the next financial year.
Allithwaite Playing Fields and Community Centre Audit of accounts for year ending 31st March 2025
8[th] September 2025
Dear Committee members,
March 2024. I have produced the Profit and Loss account and Balance Sheet for the year ending 31[st] I have had conversations with Denise Armstrong – Treasurer regarding the accounts. It is satisfying to see that these are more condensed with good use of the banking application from NatWest. All transactions in the period balance to the bank account.
I wish to draw to your attention that there was a credit held on account with Water Plus for £625.82. this will not be reflected in these accounts, it will reduce the bills in 2025-26. There is also an outstanding amount to pay to Corona Gas of £2,690.00.
The closing Bank Balance is £15,831.82. A manual adjustment for the above items would be £ 13,767.64. This would also be the same amount for current assets on the Balancing Sheet.
Note that the reports work in whole pounds and rounding has been applied. This is common practice.
I am happy that the accounts are a true record based on the records and information presented when I commenced the audit. I wish to note the assistance that was given to me by Denise Armstrong and to highlight the clarity and improvement in these accounts over the last 12 months.
Your sincerely
Amanda Finan FCCA Little Seawood Carter Road Grange-Over -Sands LA11 7AS
Profit & Loss
Allithwaite Playing Field
Accounting Year 2024/25
| Debit | Credit | ||
|---|---|---|---|
| Turnover | 16,660 | ||
| Sales | 34 | ||
| Hall Hire Occasional | 3,575 | ||
| Donation | 303 | ||
| Hall Hire Regular | 11,027 | ||
| Field Hire | 1,721 | ||
| add Other Income | 10,000 | ||
| Grant Income | 10,000 | ||
| less Cost of Sales | 281 | ||
| Materials | 281 | ||
| Gross Profit | 26,379 | ||
| less Administration Expenses | 10,308 | ||
| Repairs | 1,747 | ||
| Licenses and Permits | 197 | ||
| Miscellaneous | 6,690 | ||
| Charitable Donations | 1,674 | ||
| less Staff Costs | 7,930 | ||
| Caretaker | 6,730 | ||
| Grass Cutting | 1,200 | ||
| less Tax-Disallowable Admin Expenses | 4,973 | ||
| Electricity | 2,214 | ||
| Waste | 454 | ||
| Hall Insurance | 1,879 | ||
| Caretaking Materials | 427 | ||
| Operating Profit | £3,168 | ||
| less Drawings | £0 | ||
| less Profit & Loss journal entries | £0 | ||
| Retained Profit this period: | £3,168 | ||
| Retained Profit brought forward: | £12,663 | ||
| Distributable Reserves / Retained Profit carried forward: | £15,832 |
Balance Sheet
Allithwaite Playing Field
As at 31 Mar 25
£ £
Capital Assets
Net Book Value 0
Current Assets 15,832 Bank Account: Business Current Account 15,832 less Current Liabilities 0
| Net Current Assets | £15,832 |
|---|---|
| Total Assets | £15,832 |
Owner's Equity
Retained Profit 15,832
Total Owner's Equity
£15,832
1/1
Notes to the Accounts
Whilst undertaking a review of the Trial Balance to the profit and loss, the following may be worth reviewing.
Profit and Loss .
-
Cost of sales £281 - this needs a review as I am not sure this is the right category on the banking application.
-
Staff Costs £1,200 - Grass cutting is this a contractor?
-
Staff Costs £6,730 - Caretaker is this a contractor?
Note that this does alter the financial position.
Refer to the notes in the opening letter for Water Plus and Corona Gas. If these items were on the Banking application this would generate the accruals/prepayments as required. This would also be helpful to use the invoice application. However manual adjustments can be made as described.