## **Trustees’ Annual Report for the period**
**From 1[st] January 2025 Period start date To 31[st] December 2025 Period end date**
## **Charity name: The Hemingby Village Hall**
## **Charity registration number: 508875**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A village hall for the use of the inhabitants of
Hemingby and the neighbourhood without
distinction of sex or of political, religious or
other opinions and in particular for use for
meetings, lectures and classes and for other
forms of recreation and leisure time occupation
with the object of improving conditions of life
for the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Hiring of hall for residents events, Art classes,
Table Tennis, Bowls, Breadmaking, Sewing,
Pilates, Parish Council, Village Hall & other
public and private meetings, Easter
celebrations, Music performances, Children’s
Christmas Party & Film Show, Flower &
Vegetable Shows,etc|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees & committee members have been
issued with a copy of the Charity Commission
Guidance on Public Benefit and are requested
to have regard for this when carrying out their
role.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The Hemingby Village Hall Committee do not
have a policy on grant making as it is not
something we do as a rule.|
|Policy on social investment
including program related
investment|Para 1.38|We do not have a policy regarding this but do
have regard for suppliers to be local where cost
allows and sustainable. Supporting local
businesses and SME’s is high on our agenda**.**|
|Contribution made by
volunteers|Para 1.38|Volunteers are encouraged to be actively
involved depending on their ability and
capability. Volunteers are involved in the day|
to day operation of the hall, fundraising events, cleaning and presentation of the hall, organising and running approved bars. The Village Hall Committee do not employ anyone. N/A Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our main achievements have been in holding
events to benefit social interaction and
encourage social cohesion. The community is
at the forefront of what we do encouraging
interaction with a “can do” approach. Where
possible we look to invite participation from
as many residents who wish to engage from
within the village and the surrounding
community. We continue to be mindful of
tradition which creates a transition from one
generation to another eg we hold two events
in the year which have been running for over
40 years. We are also mindful of the need to
keep the hall in excellent condition always
conscious of passing on an improved facility
in good repair.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We hold a cross secton of events that te in
with our objectves. Improvements to the
facility are ongoing and we have achieved a
trend of contnuous improvement.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising is carried out to enhance the
beneft to all partcipants by not being cost
prohibitve, to ensure we can be fully inclusive.
Hiring charges are on a two-ter basis in favour
of residents and the level of hire charges
covers the overhead.|
|Investment performance
against objectives|Para 1.41|The investment of tme given by the commitee
members ensures that costs are kept to a
minimum. Cashfow is in line with expectaton.|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Village Hall has achieved its fnancial
objectves for 2025. The year has seen two
schemes through the Natonal Gas Energy
Efciency Grant (NGEEG). These schemes were
administered on behalf of the NGEEG through
East Lindsey District Council who paid the costs
directly. The schemes include 1. Installaton of a
14KWh solar system to the roof of the hall (cost
£12900) 2. Improvements to the insulaton of
the toilet block (cost £4920). These payments
are recorded in the village hall annual accounts
as third party funding. As the NGEEG is a non-
government backed scheme, it will be recorded
as such in the Charity Commission return for
2025. In additon to the later scheme, the
village hall funded from reserves the upgrade
of all toilet and basin facilites and the ftng of
a water treatment unit in total costng £5550.
We expect these schemes to signifcantly
improve the energy efciency of the building,
reducing costs whilst maintaining the comfort
and usability of the hall. This should help
protect our principal income stream, hall
rentals, for the future. Hall rentals, in 2025,
accrued £6465. Income from events in 2025
raised £3239 afer deducton of expenses.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trustees should consider the level of
reserves that are prudent for the hall to
have in place at its frst meetng afer the
AGM. The amount held in reserve will be
set at 1-2 years operatonal costs. This will
cover the running costs of the hall should
the hall become unusable from building
damage, pandemic etc.|
|Amount of reserves held|Para 1.22|£25000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal
The charities principal sources of funding are 1. hall lettings and 2. Fundraising. Additional funds have been sourced in year from the
|sources of funds (including
any fundraising)|Para 1.47|Natonal Gas energy Efciency Fund.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|To maintain a strong fnancial positon while
providing actvites that concur with our
objectves.
The policy states:
The HVH Commitee seeks to operate its’
business without the need to borrow. If this
were to change then the Finance Policy and
Procedures should include controls for
management of loans.
Investments**must**only be opened in the name
of the HVH Commitee and shall be for a set
period. This must be agreed, approved and
recorded in the minutes of a HVH Commitee
meetng.
Fixed term investments will normally be
arranged for a maximum of 12 months.
Commitee approval must be sort if the
investment period is to be renewed ie up to a
further 12 month period..
Payments in respect of short term or long-term
investments, including transfers between bank
accounts held in the same bank, or branch,
shall be made in accordance with the payment
regulatons as outlined in the Financial Policy
and Procedures.|
|A description of the principal
risks facing the charity|Para 1.46|With a clear budgetng process in place, and
good governance aligned with a strong bank
balance, the greatest risk that we could face
would be a lack of trustees or ofcers of the
trust at this point in tme.|
|Other||N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Associaton|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All trustees, ofcers, and commitee members
are appointed at the Annual General Meetng
with the excepton of the Chair & Vice Chair
who are appointed at the frst meetng
following the AGM.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Hemingby Village Hall|
|---|---|
|Other name the charity uses|The Village Hall Committee|
|Registered charity number|508875|
|Charity’s principal address|Mrs M Newmarch
The Secretary
Hemingby Village Hall
Jasmine Cottage
Chapel Lane
Hemingby
Lincolnshire
LN9 5QG|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
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10
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12
13
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15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Marie Newmarch|Secretary||HemingbyVH Committee|
||DougRodwell|ActingChairman|Resigned Dec 2025||
||Paul Stephenson|Treasurer
(Retiring)|Resigned 31st Jan 2026||
||Graham Newmarch||||
||Dianne Stephenson||Resigned 31st Jan 2026||
||Christine Hindley||Resigned Nov 2025||
||Sue Kemp|Treasurer Elect|||
||Marion Bissett||||
||David Cotton||Resigned Nov 2025||
||JoyRodwell||Resigned Dec 2025||
||Mat Hassall|Chairman|Appointed Dec 2025||
||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Paul McGregor Stephenson ~~ee~~ **Position (eg Secretary,** Treasurer (retiring 31Jan 2026) **Chair, etc)** ~~ee~~ **Date** 26/01/2026 ~~|~~
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= HEMINGBY VILLAGE HALL - Charity Number 508875
INCOME AND EXPENDITURE ACCOUNT January - December - December December 2025
tno| as
Broughtforward from 2024 eter
Donations £35.00 Annual Insurance Insurance
Grants Received (Non Government)* £17,820.40 Annual Bar Licence Renewal Bar Licence Renewal Licence Renewal Renewal
Income from Hall Lettings £6,365.00 Repairs/Maintenance
Bank Interest _ srg _| Kitchen Supplies/Cleaning Materials
Other Refund =—=— e000 | Equipment Purchases Purchases
cls fs Event Expenses Expenses
i Community Lincs Annual Membershi: Lincs Annual Membershi: Annual Membershi: Membershi:
FI renstrectoesigns:
Grants Non Government Government Expenditure
a AnnualFee
cucenmeninenenenmneeseeieereentiesonenstens Grant overspend (from reserves)
Grant (UKSPF/ELDC) (UKSPF/ELDC) Match funding
— GrantsMPLCMPLC LicenceGovernment linked (UKSPF/E10C)Government linked (UKSPF/E10C) linked (UKSPF/E10C) (UKSPF/E10C)
f Bank Charges Charges
_Balancea_ carriedBroughtless forward ForwardTotalTotal Income fromtopend €31,618.482026: 2025: 2024| g3as61.04 | Total Expenditure 2025: Expenditure 2025: 2025:
eee eee
**----- End of picture text -----**
January - December - December December 2025 | | EXPENDITURE Annual Insurance Insurance Annual Bar Licence Renewal Bar Licence Renewal Licence Renewal Renewal Repairs/Maintenance £1,012.37 Kitchen Supplies/Cleaning Materials Equipment Purchases Purchases Event Expenses Expenses £2,748.71 me Community Lincs Annual Membershi: Lincs Annual Membershi: Annual Membershi: Membershi: | eano _| renstrectoesigns: Grants Non Government Government Expenditure (NGEEG)* AnnualFee a e000 Grant overspend (from reserves) rr Grant (UKSPF/ELDC) (UKSPF/ELDC) Match funding from reserves GrantsMPLCMPLC LicenceGovernment linked (UKSPF/E10C)Government linked (UKSPF/E10C) linked (UKSPF/E10C) (UKSPF/E10C) se Bank Charges Charges £34.57 Total Expenditure 2025: Expenditure 2025: 2025: —— pa | | amoonepenl — ; —_ Lecasund
## HEMINGBY VILLAGE HALL Charity 508875 Summary of Accounts 2025
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|||||||||
|---|---|---|---|---|---|---|---|
|OPENING|BALANCE|@01.01.25|£30,935.08|
|INCOME|in|year|£13,340.64|
|INCOME|-THIRD|PARTY|PAYMENT|1*|£12,900.40|
|INCOME|-THIRD|PARTY|PAYMENT|2*|£4,920.00|
|TOTAL|INCOME|IN|YEAR|inc|third party|transactions|£31,161.04|
|OUTGOINGS|IN|YEAR TO|31.12.25|£13,799.08|
|OUTGOING|Nov|2025|-THIRD|PARTY|PAYMENT 1*|£12,900.40|
|OUTGOING|Jan.2026|(Accrual)|- THIRD|PARTY|PAYMENT|2”|£4,920.00|
|TOTAL OUTGOINGS|IN|YEAR|inc|third party payments|£31,619.48|
|BALANCE|@|YEAR|END|£30,476.64|
|BALANCE|IN|CURRENT A/C|31.12.25|£4,631.39|
|BALANCE|IN|DEPOSIT A/C|31.12.25|£10,305.25|
|BALANCE|held|in|SAVINGS A/C|31.12.25|£15,540.00|
|CASH|IN|HAND|£0.00|
|TOTAL OF|BANK A/CS|£30,476.64|
**----- End of picture text -----**
* Funding from National Gas Energy Efficiency Grant. Administered and paid for directly by East Lindsey District Council (ELDC) Payment details filed in the Annual Accounts for 2025
## Z| CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts
## Section A
## Independent Examiner’s Report
Report to the trustees Hemingby. Village; Hall On accounts for the year 2025 Charity no 508875 ended (if any) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2025. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement |! have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- e the accounting records were not kept in accordance with section 130 of the Charities Act; or
- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: | Julian Fairchild
Relevant professional | A.C.1.B. qualification(s) or body
(if any):
**----- Start of picture text -----**
Address: | The Beeches, Hemingby, Nr Horncastle, Lincolnshire LN9 5QF
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IER
1
Oct 2018