Trustees, Annual Report for the period Period start date 01 og Period end dale r)022 2023 From Section A Reference and administration details Charity name Worth Valley Young Farmers Club Other narnes charity is known by Affiliated with YFYFC; NFYFC Registered charity number (if any) 508871 Charity's principal address Yorkshire Federation of Young Farmers, Cltjb Great Yorkshire Showground, Harrogate Postcode HG2 8NZ Names of the charit trustees who mana Offico Ilf any) e the charit Dates acted If not for whole year Trustee name Name of person jor body) entitled toa oint tru5te8 if any) Bethany Cook Joseph Holmes Joe Penny 2022123 2022123 2022123 WVYFC WVYFC WVYFC io Names of the trustees for the charity, if any, {for example. any custodian (holding) trustees) Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Typg of adviser Name Address Name of chief executive or names of senior staff members {Optional information) None. TAR
Section B Structure, overnance and mana ement Description of the charity's trusts Type of governing document Constitution. How the Gharity is constituted Unincorporated Association. Trustee selection methods Trustees are elected annually at the Annual General Meeting. Additional governance issues (Optional information) You may choose lo include additional information, where relevant, about.. Annually, new trustees are supported and inducted by the outgoing trustees via a handover process concerning the affairs of the charity. There is a committee of supporters that assist the Trustees and provide advice support and continuity for the charity. Trustees are encouraged to participate in development opportunities provided by the Yorkshire Federation of Young Farmers, Clubs. The templates and resources for this are provided by the National Federation of Young Farmers, Clubs and additional information is provided by the county federation of YFCS. The charity is affiliated to the Yorkshire Federation of Young Farmers, Clubs and the National Federation of Young Famers Club5. Together these form a network of clubs throughout England and Wales for young people aged 10 to 26 years. policies and procedures adopted for the induction and training of trustees., the charity's organisalional structure and any wider network with which the charity works., • relationship with any related parties., trustees, consideration of major risks and Ihe system and procedures to manage them. Section C Ob ectives and activities The objects of the charity are: l. To advance the education of young member5 of the public at large in their knowledge of agriculture, crafts, life skills, rural affairs and country Summary of the objects of the charity set out in its governing document 2. In the interests of the social welfare of such member5 to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. TAR
The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity shoLJld undertake. Over the period, the club pro8ramme, organised by the trustees with sUPPOrt from the club officers, consisted of meetings aimed to advance the education of members in their knowledge of.. Agriculture.. multiple livestock judging practice meetings,. farm equipment valuation meeting,. and dry-stone walling demonstration and practice. Crafts.. ready steady cook meeting,. an outdoor skills and craft meeting hosted by a local forest school,. and a 'make and take, rally competition meeting. Life Skills.. multiple public speaking and entertainment/drama practice meeting5- and multiple volunteering, team sports and challenge meetinES aimed to enhance teamwork skills. Rural Affairs and Country Life.. informative talk from a Moorland Management Organisation, and YFYFC Chairman. The charity recruits its members from a significant Section of the community at large. Everyone aged 10 to 28 year can be a member of the Worth Valley Young Farmers Club in order to participate in activities and discussions that increase their knowledge of agriculture, crafts rural affair5 and country life. The charity actively recruits its members, aged 10 to 28 years, from a catchment area of 10 miles of Keighlev. The club activities also contribute to and create leisure activities for members and on occasion for the rural community in which the charity operates. The community around the charity benefits from our members being active citizens that contribute to the rural community. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) The Charity relies on the volunteer contributions of its club officers, management committee, trustees and advisers. The donations of unpaid time from key volunteers increase the quality and financial value of the charity's outcomes and output5 because.. It ensure5 funding is available for meetings e.g. time spent organisinE fundraisers / applying for grant5 that are key sources of income for the charity. It ensures the programme is organised and the meetings / leisure activities run smoothly. It ensures the key skills and knowledge the volunteers have obtained over their time of being a member are passed on to younger/newer members through practice meetings e.g. stock judging and public speaking, and officer role handovers. You may choose to include further statemenls. where relevant, about= policy on grantmaking- policy programme relaled investment.. contribution made by volunteers. TAR
Section D Achievements and performance Summary ofthe main achievements of the charity during the year l. Public Speaking The club organised two public meeting over the period. Members prepared and delivered a speech in front of an audience with the support of club trustees and received feedback from the appointed judBes. The practices prepared and encouraged members to compete at the YFYFC County Public Speakin8 competition, where the club's respected district was placed first overall. Many members competed and were successful at Northern area and NFYFC Public Speaking competitions. Additionally, the club wrote and produced an entertainmentldrama that aimed to develop the participant's communication, commitment and teamwork skills. The club performed the drama at the YFYFC and Northern Area Competitions Weekend in front of an audience. 2. Volunteering The club organised four volunteering meeting over the period: Members planted flowers and general maintenance at a local bowling club. Members completed gardening, fencing and walling tasks at a local cricket field. Members completed general maintenance tasks at a local hospice to help prepare the charity for their garden party fundraiser. Members planted trees at the 'Big Help Out, event at a local scout activity centre. Over 150 hours of hours of volunteering time were spent helping local organisations. 3. Education on Rural Affairs, Agriculture and Crafts The club organised stock judging practices over the period including breeding sheep,. dairy cattle.. laying hens,. and finished lambs. In addition, the club organi5ed a split meeting, where members had the opportunity to attend smaller group sessions hosted by experienced judges that were aimed to provide specialised knowledEe/skills for the type of stock judging that interested them the most. In addition, the clLJb organised a 'novelty judging, meeting that was aimed to provide newer members with fundamental skills to grow their confidence prior to the stock judging meetings. The club also organised meetings aimed to enhance knowledge on agriculture and rural affairs including educational talks from a local moorland management organisation,. the YFYFC Chairman,. and a local training company; and demonstrations/practices of rural skills including dry-stone walling and outdoor activities. The club OaniSed meetings for members aimed to develop skills in various arts and crafts. For example, two 'ready, steady, cook, meetings were organised that gave members an opportunity to work in a team to prepare a two-course meal. The club encourages members to compete when they have the opportunity, as it is fundamental to further enhance the skills they have developed whilst being part of the club. Members attended competitions organised by YFYFC and NFYFC including= TAR
Section D Achievements and performance YFYFC and Northern Area Stockman of the Year Northern Area and YFYFC Field Day NFYFC Competition5 Weekend YFYFC Rural Skills Weekend YFYFC Clay Pigeon Competition Members, individual achievements led to great overall results for the club including: Most points overall at YFYFC Stockman of the Year Fourth most points overall at YFYFC Field Day Fourth Place in NFYFC Cookery Finals Fourth Place in NFYFC Flower Arranging Finals. 4. Leisure Activities Due to the donations of unpaid time by key trustees and volunteers, the club was successful in gaining funding from The Global Fund. The key objectives for the club were to use the funding to develop the decision-making skills of its yOLJnger members. To achieve this objective, younEer members were tasked to organise club meetingsltrips within a budget that was allocated with money from the grant. Over the period, the following meetings/trips took place.. Club trip to London including tour of parliament with the local MP. Bowling competition Ice skating Go-karting Easter egg hunt and decorating Outdoor skills demonstration £100 drop event Water sports / team sport meetings Charity paint run In addition, younger members were involved in organising the 80, anniversary celebrations of the club that was partly funded by the grant. 5. Recruitment The club recruited 50 members made up of 39 juniors lage 10- 161 and 11 Seniors lage 18- 281 making the club one of the largest in YFYFC. Section E Financial review Brief statement of the charity's policy on reserves The charity's policy on reserves is to generate and maintain a reserve which will allow sufficient funds to: maintain the financial viability of the Charity in the event of unforeseen and/or unavoidable circumstance that brings a short-term fall in it5 income. to permit the Charity, in the interests of meeting its charitable objectives, to from time to time establish a new and innovative project on a project asis to demonstrate the feasibility of such activities as a test to maintaining such projects on an on-going basis. For these purposes the Charity will endeavoL¢r to maintain reserves which are at least 50Yo of its annual turnover. TAR
Details of any funds materially in deficit The charity has no funds which are materially in deficit. Further financial review details {Optional information} You may choose to include additional information. where relevant about.. The club'5 main source of income over the period was from the Global Fund grant l£11,250- 38.4Yol,' social, meeting and competitions income (combined £10,912- 37.3%1- events1£40(K)- 13.7%1- and membership income1£956- 3.3%). the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. The club's main expenditure over the period was from social, meeting and competition expenses (combined £21,118- 79.0%I,' YFYFC and NFYFC affiliation fees1£3,159- 11.8%1. The club's social, meeting and competition expenses was £10,206 more than the relative income indicating these activities/events were heavily sub5idised over the period. In addition, the club Spent £2,203 more on YFYFC and NFYFC affiliation fees compared to the income from membership fees, indicating the latter is heavily subsidised. From the information provided in section D, the above expenditure has supported the key objectives of the charity outlined in section C, and increased the value of the charity's outcome5 because.. Meetings, competitions, social events and membership fees were heavily subsidised making the club more accessible, which was key to the club's recruitment success. The payment of affiliation fees to YFYFC and NFYFC supported the respected charities to organise various competitions over the period, which are fundamental for the club's members to further develop their High expenditure on meetings allowed the club to get other organisations involved that supported the club's objective to advance the education of members in their knowledge of agricLJlture, life skills, crafts and rural affair5. High expenditure on meetings allowed the club to organise high quality leisure/recreational activities aimed to improve member's conditions of life to a551St in the development of their mental capacities, self-reliance and individual responsibility. Section F Other optional information TAR
Section G Declaration The trusteos declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namels) Position {eg Secretary. Chair, etcl Joe Penny Treasurer Joe Holmes Secretary Date 2310612024 TAR
WORTH VALLEY YOUNG FARMERS ACCOUNTS FOR THE YEAR I SEPTEMBER 2(r22 TO 31 AUGUST 2 M & M OFFICE SERVICES 29 WATERSIDQ SJLSDEN. KEI(3HLEY, WEST YORKSHtR£ BD20 OLQ
ACCOUNTANTS, CER11FICATE I bave pr¢pared the antkex¢d Balance Sh¢d alld Profit and LossA¢¢ovrntfrom the books. papers and infonDation supplied to by Worth Valley Young Farmers and the Sall arc in M & M OFFICE SERcEs 29 WATERSIDE SILSDEN KEIGHLEY WEST YORKSHIRE BD20 OLQ S A J KENDIUCK & S J NELSON APPROVAL OF AccouNrs I hereby approve the annexed Accounts and confirni that I bave made av8ilable all the inforn)ation and explanations ne for their completioD. SIGNED: ... 15-0S-ZGL4
WORTH VALLEY YOUNG FARMERS 7RADING AND PROFrr AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST2023 DqCOME EVENTS INCOME iu CLOTHNG INCOME GRA)]NcOmE MEEfiNG INCOME COMPETITION tNCOME soc PErrY CASH DEPOSIT 956 11250 705 280 9,927 1245 29 AFFILLIATION FEES MEFrrNGCOSTS SOcL EXPENSES COMPETMON EXPENSES CLUB SUPPLIES AccouNfANCY 3,159 2,674 16,04l 2.403 2,273 loo NEf PRO