Trustees’ Annual Report for the period
From 1 April 2022 To 31 March 2023
Charity name:59[th] Sheffield (St Augustine’s) Scout Group
Charity registration number: 508826
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running of different sections of the scout group, alongside provision of a space for other groups to operate with similar objectives |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference None Para 1.38 Policy on grant making. None Para 1.38 Policy on social investment including program related investment. None Para 1.38 Contribution made by volunteers.
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity will always devote as much money as it can to ensuring that the young people in the various sections and other hall users have a fun experience in a safe, inclusive, and welcoming environment. The group spent further monies on the fabric of the building during this year to continue to provide a safe environment for all the groups using the hall. This will not be the end of the matter though, with consideration remaining for other ways we can improve the hall. The group expanded the number of sections it runs and has also linked to Porter Explorer group for those who want to continue in scouting beyond the age range the group can offer. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set. |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set. |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The group made a small surplus for the period which has added to reserves. The charity is in a robust financial position and, as a result has continued to hold down the rates it charges to members of the scout group and other hall users. This fits with the aim of being as accessible to all as possible. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity builds reserves to enable it to undertake more substantial repairs, enhancements and/or alterations to the Scout HQ on Botanical Road. This is to ensure it remains a safe and inclusive space for all users. |
| Amount of reserves held | Para 1.22 | £43,382 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There is no uncertainty that the charity can continue |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Principally, funds derive from subscription fees made by members of the various sections run by the scout group, together with rental income paid by other users of the Scout Hut. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 | Primarily surplus funds are invested with the Sheffield Scout Resource Fund. This fund can be accessed by local scouting groups to support their activities. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is reliant on the time, skill, and commitment from a range of volunteers. These people help to run the various sections of the scout group, as an Executive Committee for the group or as Trustees for the charity. The charity does what it can to understand and promote succession planning but remains reliant on volunteers coming forward to help across all of those roles. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (Trust deed, royal charter) |
Para 1.25 | Royal Charter |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All Trustees are elected annually by the Annual General Meeting of the scout group and charity. Anyone may stand for election as a Trustee at the meeting. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Charity Commission guidance is promoted to Trustees |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is run through an Executive Committee formed by the Trustees, officers, lead members of the sections and lay volunteers. |
| Relationship with any related parties |
Para 1.51 | Membership of both national and local Scout Association |
| Other |
Reference and Administrative details
| Charity name | 59th Sheffield (ST Augustine’s) Scout Group |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 508826 |
| Charity’s principal address | Scout Hut, Botanical Road, Sheffield. S11 8RP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| PhilipGilbert | Treasurer | AGM | ||
| Stephanie Gale | GroupScout Leader | AGM | ||
– Corporate trustees names of the directors at the date the report was approved.
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others.
Description of the assets None held in this capacity.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Philip A Gilbert Full name(s) Philip Alan Gilbert
Position (e.g., Treasurer Secretary, Chair, etc)
Date
5 November 2023
59th Sheffield Scouts, Cubs and Beavers Accounting Spreadsheets
Period from 1 April 2022 to 31 March 2023
| Income | |
|---|---|
| Subscriptions Paid GoCardless Fees Grant Monies Hall Rental Camp/Event Monies Contributions from other groups Gift Aid Claimed and Paid Fundraising and Other Income Interest Jack Ash Fund Apr to Sept 22.50 Oct to March 20.04 Scout Deposit Account Apr to Sept 13.77 Oct to March 221.91 Income Received 2022 - 2023 |
13,875.00 -738.77 24,606.31 10,101.77 5,051.19 644.56 22.50 20.04 13.77 221.91 |
| 53,818.28 |
Overall Profit/(Loss)
Check - cashbook total
53,818.28
| Expenses | |
|---|---|
| Capitation Insurance Energy Costs Rates Section Resources and Activities Badges, Neckers etc Equipment Stationery costs Repairs Sub-group activity/Camps General Costs AGM Costs Expenses Paid 2022 - 2023 |
5,760.16 756.62 3,806.99 368.22 13,674.76 1,461.64 1,429.52 0.00 3,863.50 0.00 444.72 0.00 |
| 31,566.13 | |
| 22,252.15 | |
| 31,566.13 |