## **Trustees’ Annual Report for the period**
**From 1 April 2021 To 31 March 2022**
**Charity name:59[th] Sheffield (St Augustine’s) Scout Group Charity registration number: 508826**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To promote the development of
purposes of the charity young people in achieving their
as set out in its full physical, intellectual, social
governing document and spiritual potentials as
individuals, as responsible
citizens and as members of their
local, national and international
communities.
Summary of the main Para 1.17 and Running of different sections of
1.19
activities in relation to the scout group, alongside
those purposes for the provision of a space for other
public benefit, in groups to operate with similar
particular, the activities, objectives
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **None** Para 1.38 Policy on grant making. **None** Para 1.38 Policy on social investment including program related investment. **None**
Para 1.38 Contribution made by volunteers. Other
## **Achievements and Performance**
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SORP reference
The charity will always devote as
much money as it can to ensuring
that the young people in the
Summary of the main various sections and other hall
Para 1.20
achievements of the users have a fun experience in a
charity, identifying the safe, inclusive, and welcoming
difference the charity’s environment.
work has made to the
circumstances of its The group spent further monies
beneficiaries and any on the fabric of the building
wider benefits to society during this year to continue to
as a whole. provide a safe environment for all
the groups using the hall. This
will not be the end of the matter
though, with consideration
remaining for other ways we can
improve the hall.
The group expanded the number
of sections it runs and has also
linked to Porter Explorer group
for those who want to continue in
scouting beyond the age range
the group can offer.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set.
Performance of
fundraising activities Para 1.41
against objectives set.
Investment performance Para 1.41
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agai nst objectives
other
## **Financial Review**
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Review of the charity’s Para 1.21 The group made a small surplus
financial position at the for the period which has added to
end of the period reserves. The charity is in a
robust financial position and, as a
result has continued to hold down
the rates it charges to members
of the scout group and other hall
users. This fits with the aim of
being as accessible to all as
possible.
Statement explaining Para 1.22 The charity builds reserves to
the policy for holding enable it to undertake more
reserves stating why substantial repairs,
they are held enhancements and/or alterations
to the Scout HQ on Botanical
Road. This is to ensure it remains
a safe and inclusive space for all
users.
Amount of reserves held Para 1.22 £21,130
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 There is no uncertainty that the
uncertainties about the charity can continue
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Principally, funds derive from
subscription fees made by
The charity’s principal members of the various sections
sources of funds Para 1.47 run by the scout group, together
(including any with rental income paid by other
fundraising) users of the Scout Hut.
Primarily surplus funds are
invested with the Sheffield Scout
Investment policy and Resource Fund. This fund can be
objectives including any Para 1.46 accessed by local scouting groups
social investment policy to support their activities.
adopted.
The charity is reliant on the time,
skill, and commitment from a
A description of the Para 1.46 range of volunteers. These
principal risks facing the people help to run the various
charity sections of the scout group, as an
Executive Committee for the
group or as Trustees for the
charity. The charity does what it
can to understand and promote
succession planning but remains
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**reliant on volunteers coming forward to help across all of those roles.** Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Royal Charter
document
(Trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 All Trustees are elected annually
methods including by the Annual General Meeting of
details of any the scout group and charity.
constitutional provisions Anyone may stand for election as
e.g. election to post or a Trustee at the meeting.
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Charity Commission guidance is
promoted to Trustees
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity is run through an
Executive Committee formed by
The charity’s the Trustees, officers, lead
organisational structure Para 1.51 members of the sections and lay
and any wider network volunteers.
with which the charity
works
Membership of both national and
local Scout Association
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name 59 [th] Sheffield (ST Augustine’s) Scout Group
Other name the charity None
uses
Registered charity 508826
number
Charity’s principal Scout Hut, Botanical Road, Sheffield. S11 8RP
address
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Philip Gilbert Treasurer AGM
Stephanie Gale Group Scout AGM
2
Leader
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved. **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others.**
Description of the assets **None** held in this capacity.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** Philip A Gilbert **Full name(s)** Philip Alan Gilbert
**Position (e.g.,** Treasurer **Secretary, Chair, etc)**
**Date** 21 January 2023
59th Sheffield Scouts, Cubs and Beavers Final Accounting Spreadsheet
## Period from 1 April 2021 to 31 March 2022
|**2022**
12,854
729
-
8,983
3,348
-
-
27
25,941
5,423
515
1,641
976
-
422
74
72
10,077
5,089
524
-
420
25,233
**708**
18,176
516
1,575
863
21,130|**2021**
**Notes:**
4,122
374
-
4,356
3
-
-
1
-
2
35
8,887
3,928
5
511
1,118
-
65
82
143
-
192
-
122
-
-
6,161
**2,726**
17,495
6
**Bank Reconciliation**
Movement in balance
516
Profit/(loss) for period
1,548
Difference to Explain
863
Bank Difference
20,422
Cash Difference
0
Difference Explained|708
708|
|---|---|---|
|||0|
|||0|
|||0|
## **Notes:**
- 1 Now included in rental income
- 2 Gift Aid claims made in year but paid after year end
- 3 Given the level of income being received from rents it is likely that the group will have a tax bill but the amount has yet to be calculated
- 4 Accounts prepared on a cash basis so some receipts or expenses may be for activities in other periods 5 Growth in numbers means a significant growth in our payment to SHDSC
- 6 Post-year end, substantial amounts transferred from current account to the Scout Deposit account
## **Independent examiner’s report to the trustees of 59[th] Sheffield (St Augustine’s) Scout Group Trust**
I report to the trustees on my examination of the accounts of the 59[th] Sheffield (St Augustine’s) Scout Group (“the Trust”) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the
Act; or
2. the accounts do not accord with those records.
In conducting my examination, I noted a lapse in the keeping of accounting records. The accounts show £1,340 of both income and expenditure above the amounts recorded in the bank accounts of the group. It is not clear why this amount has arisen but I would be concerned that this may indicate the receipt of cash rather than the use of the groups bank account.
I recommend that the group reviews its accounting systems and reinforces the requirement for all cash payments and expenses to be correctly identified by Leaders and that a robust system for this is introduced as I cannot be certain that this is not a balancing figure.
I confirm there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached,
Signed: Andrew Martin
## Name: **Andrew Martin**
Relevant professional qualification or membership of professional bodies (if any): HM Inspector of Taxes
Address: 36 Peterborough Road, Sheffield
Date.. 26January 2023