LONG EATON AND DISTRICT ARTS COUNCIL
CHARITY NUMBER 508745
TRUSTEES REPORT 2024
This is our twelfth year since the completion of the stage and auditorium work and again it is pleasing to report that our income has increased and in general terms we remain on target for our original business plan even after taking into account the long term effects of the restricted period that we were able to open during the covid pandemic. Again this represents an almost full capacity for Theatre operations. Even after taking into account the astronomical costs of energy we are self sustaining and assuming no unforeseen circumstances we look set to remain so. We are constantly looking at our energy costs and at ways of trying to reduce them as much as is possible.
The most important factor which should be noted is something that has been mentioned in previous years and we do not apologise for repeating ourselves. We have a most dedicated and hard working group of people, both members and non-members, who spend many hours working at our venue maintaining and enhancing the building. There is no doubt that had we needed to pay for the labour which has been freely given we would not be as successful as we are. No person who carries out maintenance, works on the refreshment or alcohol bar or serves as front of house staff, receives any payment but they are always there as and when needed.
The Chatsworth Arts Centre continues to make significant moves forward and we believe that it continues to meet its financial targets and business aims and is proving to remain a stable platform in the Borough and surrounding area.
J. Thurman Trustee
LONG EATON AND DISTRICT ARTS COUNCIL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31ST JULY 2024
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2023 2024
£ THEATRE OPERATIONS £ £ £
INCOME
50,025.00 Theatre Hire 62,221.00
1,000.00 Advance Hire 1,000.00
51,025.00 THEATRE INCOME 63,221.00
EXPENDITURE
450.80 Rates 199.60
3,872.01 Waste Collection 3,978.12
1,742.60 Insurance 2,191.78
18,401.06 Electricity 23,325.59
7,486.58 Cleaning and Materials 9,404.52
180.00 Licence 180.00
(2,666.06) Performing Rights Society 1,771.05
639.84 Office Expenses 1,237.10
734.84 Publicity 535.65
768.53 Water 734.37
23,057.40 Project Costs 100,704.69
54,667.60 THEATRE EXPENDITURE 144,262.47
EXCESS OF THEATRE INCOME OVER EXPENDITURE
(3,642.60) EXCESS OF THEATRE EXPENDITURE OVER INCOME (81,041.47)
OTHER INCOME
1,575.00 Membership 1,390.00
53,910.89 Bar Sales 66,227.55
30,052.75 Bar Purchases 35,155.92
Bar Card Fees 828.39
23,858.14 44% Net Bar Income 30,243.24 46%
12,183.08 Refreshments and Coffee Mornings Sales 13,074.47
3,570.39 Refreshments and Coffee Mornings Purchases 4,145.01
Refreshments and Coffee Mornings Card Fees 56.31
8,612.69 71% Net Refreshments and Coffee Mornings Income 8,873.15 68%
6,683.41 Ice Cream Sales 9,833.42
2,835.54 Ice Cream Purchases 6,884.09
Ice Cream Card Fees 52.41
3,847.87 58% Net Ice Cream Income 2,896.92 29%
2,294.30 Donations 3,496.21
2,110.25 Fundraising Proceeds 2,960.66
250.00 Sponsorship 470.00
5,000.00 Grants -
47,548.25 TOTAL FROM OTHER SOURCES OF INCOME 50,330.18
12,019.17 Repairs and Maintenance 7,305.41
566.52 Alarm System Expenses 1,196.52
825.20 Professional Fees -
836.52 Fire Safety Equipment 672.00
4,627.39 Theatre Improvements/Equipment 859.11
18,874.80 TOTAL OTHER EXPENDITURE 10,033.04
28,673.45 EXCESS OF OTHER INCOME OVER OTHER EXPENDITURE 40,297.14
25,030.85 EXCESS OF INCOME OVER EXPENDITURE
EXCESS OF EXPENDITURE OVER INCOME (40,744.33)
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LONG EATON AND DISTRICT ARTS COUNCIL RECONCILATION
AS AT 31ST JULY 2024
| OPENING BALANCES Business Account Current Account Bar Account Fundraising Account Phoenix Fund Cash in hand TOTAL OPENING BALANCE EXCESS OF INCOME OVER EXPENDITURE CLOSING BALANCE CASH AND CASH EQUIVALENTS Cash at Bank and In Hand Business Account Current Account Bar Account Fundraising Account Phoenix Fund Cash in hand TOTAL CASH AND CASH EQUIVALENTS |
- 19,110.74 91,043.42 40,080.65 1.53 959.42 151,195.76 (40,744.33) 110,451.43 0.00 14,963.56 17,493.62 61,500.36 14,406.27 1,221.53 866.09 110,451.43 |
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LONG EATON AND DISTRICT ARTS COUNCIL BALANCE SHEET
AS AT 31ST JULY 2024
| CASH AND CASH EQUIVALENTS Cash at Bank and In Hand Business Account Current Account Bar Account Fundraising Account Phoenix Fund Cash in hand TOTAL CASH AND CASH EQUIVALENTS RESERVES Brought forward EXCESS OF EXPENDITURE OVER INCOME TOTAL RESERVES |
£ £ 14,963.56 17,493.62 61,500.36 14,406.27 1,221.53 866.09 110,451.43 151,195.76 (40,744.33) 110,451.43 |
General Restricted £ £ 13,963.56 1,000.00 17,493.62 61,500.36 14,406.27 - 1,221.53 866.09 108,229.90 2,221.53 151,194.23 1.53 (42,965.86) 2,221.53 108,228.37 2,223.06 |
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Independent Examiner’s Report 2024
I have independently examined the Long Eaton and District Arts Council Income and Expenditure accounts for the year ended 31 July 2024.
An examination includes a review of the accounting records kept by the charitable organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the treasurers concerning any such matters.
I reviewed the bank statements and cash transactions, comparing them to the books and records to establish that these were accurate. I further investigated the books and compared them to the accounts presented to me, confirming that these are a true record of the Long Eaton and District Arts Council activities over the year.
I can verify that I have found nothing to which attention should be drawn to the members and am pleased to confirm that I have found the Income and Expenditure accounts for the Long Eaton and District Arts Council to be fairly stated.
I would like to take this opportunity to thank Samantha Badman for their time and effort in keeping the Income and Expenditure accounts of the Long Eaton and District Arts Council and providing me with the information I needed to conduct my independent review.
John Fletcher
John Fletcher FCCA
Date: 12 October 2024