Trustees’ Annual Report for the period
From 01/09/2021 Period start date To 31/08/2020 Period end date
Charity name: 1[st] Garforth Scout Group
Charity registration number: 508705
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 The purpose of Scouting is to
of the charity as set out encourage the physical,
in its governing intellectual, social, emotional and
document spiritual development of young
people so that they take a
constructive place in society as
responsible citizens, and as
members of their local, national
and international communities.
Summary of the main Para 1.17 and The main activities of the group
1.19
activities in relation to are to:
those purposes for the
public benefit, in provide challenging,
particular, the activities, accredited programs for the
projects or services youth of Garforth that are
identified in the recognised and valued by
accounts. the community.
promote Scouting to the
community on the basis of
the high quality and
relevance of its methodology
and programs.
have an increasingly male
and female membership
which reflects our
community’s social and
cultural mix;
carefully select and train
adult leaders on the basis of
standards that are
recognisable and
measurable;
have the community
recognise, support and value
the role of Scouting and its
activities;
be recognised by the
community as responding to
community youth issues;
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have a high profile
portraying a quality way of
life;
acquire and maintain
adequate human, physical
and financial resources, used
to the best advantage of
Scouting and the
community;
provide opportunities for its
members to participate in
international activities; and
support the development of
World Scouting.
Statement confirming Para 1.18 Yes, all Trustees have had Scout
whether the trustees Training on the role of a Trustee
have had regard to the and their Responsibilities. The
guidance issued by the Group meets the Charity
Charity Commission on Commission's public benefit
public benefit criteria under both the
advancement of education and the
advancement of citizenship or
community development headings.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
As a group we are not involved in
Para 1.38 Grantmaking
Policy on grant making
The Group does not have sufficient
Para 1.38 funds to invest in longer term
Policy on social investments. The Group has
investment including therefore adopted a risk averse
program related strategy to the investment of its
investment funds. All funds are held in cash
using only mainstream banks or
building societies.
Volunteer Leaders do not make
Para 1.38 financial contributions towards the
Contribution made by groups income.
volunteers The volunteers within the group
make contributions in terms of
activities and volunteer hours.
This includes but is not limited to:
Weekly sectional meetings in
line with a submitted
programme of activities
Residential activities ranging
from 1 night ‘sleep overs’ to
7 day international camping
activities.
Planning and budgeting
meetings.
None
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Other
Achievements and Performance
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SORP reference
The group has maintained all of
it’s 6 sections throughout the
year.
Summary of the main
Para 1.20
achievements of the Beavers aged 6 to 8 (2
charity, identifying the sections)
difference the charity’s Cubs aged 8 to 10.5 (2
work has made to the
circumstances of its sections)
beneficiaries and any Scouts aged 10.5 to 15 (2
wider benefits to society
sections)
as a whole.
We have provided weekly
meetings at our HQ where our
members have taken part in
training in skills including
leadership, IT and camping. We
also provided many outdoor
activities and camps though the
year.
The training and events help to
improve, personal confidence,
skills and knowledge.
We have continued our full
programme of camping
activities, providing
opportunities for all of our
members to get involved in
residential outings, including
nights at the headquarters for
our younger children and full
week tented camos for the
older scouts.
The Group has provided
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Scouting for 100+ Young People in our local area, and has maintained a healthy waiting list of young people. The Group has actively supported the local community with events such as the Summer Fair, helping with logistics and the promotion of scouting. All Sections and their Leaders have contributed massively to our communities and have been involved in fundraising for local charities, taking part in activities such as bag-packing at their local supermarkets and actively engaging in the Christmas activities in association with our local Lions group.
Additional information (optional)
You may choose to include further statements where relevant about:
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N/A
Achievements against Para 1.41
objectives set
N/A
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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Financial Review
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Review of the charity’s Para 1.21 The total income for the period
financial position at the was £28,025.94 and expenditure
end of the period sat at £34,620.62. The position at
the end of the period was
£12,459.09
Statement explaining the Para 1.22 The Group's policy on reserves is
policy for holding to hold sufficient resources to
reserves stating why they continue the charitable activities
are held of the group should income and
fundraising activities fall short.
The Group Executive Committee
considers that the group should
hold a sum equivalent to 6 months
running costs.
Amount of reserves held Para 1.22 We normally hold in the region of
£8 to £12k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 No Funds are in deficit
in deficit
Explanation of any Para 1.23 There are no concerns regarding
uncertainties about the the Group.
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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Subscriptions 65%.
Gift Aid 12.5%
The charity’s principal Fundraising 12.5%
sources of funds Para 1.47 Other 10%
(including any
fundraising)
The Group does not have sufficient
funds to invest in longer term
Investment policy and investments. The Group has
objectives including any Para 1.46 therefore adopted a risk averse
social investment policy strategy to the investment of its
adopted funds. All funds are held in cash
using only mainstream banks or
building societies.
Decrease in youth membership
and / or leadership.
A description of the Para 1.46 Mitigation of this risk is built into
principal risks facing the our constitution and development
charity plans. We continue to recruit
members and have a waiting list,
Leadership continues to hold
steady with small increase each
year.
N/A
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 The Group's governing documents
document are those of the The Scout
(trust deed, royal Association. They consist of a
charter) Royal
Charter, which in turn gives
authority to the Bye Laws of the
Association and The Policy,
Organisation and Rules of The
Scout Association. The Group is a
trust established under its rules
which are common to all Scouts.
The Trustees are appointed in
accordance with the Policy,
Organisation and Rules of The
Scout Association.
How is the charity Para 1.25 We are associated with the Scout
constituted? Association but registered under
(e.g unincorporated our own name.
association, CIO)
Trustee selection Para 1.25 The Group is managed by the
methods including details Group Executive Committee, the
of any constitutional members of which are the ‘Charity
provisions e.g. election to Trustees’ of the Scout Group which
post or name of any is an educational charity. As
person or body entitled charity trustees they are
to appoint one or more responsible
trustees for complying with legislation
applicable to charities and are
elected from the membership.
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Additional information (optional)
You may choose to include further statements where relevant about:
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N/A
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
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Reference and Administrative details
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Charity name 1st Garforth Scout Group
Other name the charity None
uses
Registered charity 508705
number
Charity’s principal Scout HQ, Barely Fields Close, Garforth LS25 1DT
address
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Names of the charity trustees who manage the charity
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Dates acted if Name of person (or
Trustee name Office (if any) not for whole body) entitled to
year appoint trustee (if any)
1 Philip Hansborough Group Scout Leader
Michael Hansborough Ass. Group Scout
2
Leader
3 Ian Vaughn Group Chairman
Stephen Lorrimer Group Treasurer
4
Wood
5 Kirsty Mooney Group Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Mike Hansborough Signature(s) Michael Hansborough Full name(s) Philip Hansborough Position (eg Group Scout Leader Assistant Group Scout Leader Secretary, Chair, etc) Date 03/03/2023
| 1ST Garforth Scout Group Accounts Summary 1st September 2021 to 31st August 2022 | |||||
| Income 1st Sep 2021 to 31st August 2022 | |||||
| £28,025.94 | |||||
| Item | Amount | ||||
| Subscriptions | £14,984.00 | ||||
| Fundraising Race Night | £63.00 | ||||
| Income All Camps Camp 2022 | £9,864.71 | ||||
| Gift Aid Claimed in Year | £3,019.63 | ||||
| Equipment Paid For From Camp Funds | £44.36 | ||||
| Refunds(Insurance Projector & Camp & PayPal Test) | £50.24 | ||||
| Total Income | £28,025.94 | ||||
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Expenditure 1st Sep 2021 to 31st August 2022
| Item | Amount | |||
|---|---|---|---|---|
| Rent LCC | £500.00 | |||
| Rates LCC | £75.60 | |||
| Insurance with Trailers | £2,834.62 | |||
| Water Rates | £84.94 | |||
| Electric Used BG Business | £795.58 | |||
| Gas Used BG Domestic | £732.70 | |||
| Gas Service Landlord Check BG Service | £723.24 | |||
| Fire Extinguisher Service | £120.00 | |||
| TV Licence | £159.00 | |||
| Telephone & Broadband BT | £518.38 | |||
| Website Hosting | £0.00 | |||
| Waste Collection | £611.86 | |||
| Capitation Jan 2023 | £5,247.00 | |||
| 1st Aid Float to George + Original Purchase Of Items | £400.00 | |||
| Section Monies to Aug 2023 + Additions | £2,550.00 | |||
| Badges | £445.15 | |||
| Kneckers | £135.00 | |||
| Leaders Uniform | £0.00 | |||
| Training | £750.00 | |||
| Delta Burma Camp | £9,851.46 | |||
| Sundries/Stationary | £191.33 | |||
| New Equipment Expenditure | £1,697.91 | |||
| Maintenance Building + Equipment | £1,390.85 | |||
| Cleaner & Materials | £1,059.00 | |||
| Fundraising All Upfront Costs | £247.00 | |||
| Large Item Fund | £3,500.00 | |||
| Total Expenditure | £34,620.62 |
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Page 002
1st Garforth Scout Group End of Year Accounts 1st September 2021 to 31st August 2022
Start of Year Balance Current Account 01/09/2021 £15,110.18
Start of Year Balance Large Item Account 01/09/2021 £0.00
Total Income Current Account £28,025.94
Total Expenditure Current Account £34,620.62
End of Year Balance in Current Account 31/08/2022 £8,515.50
End of Year Balance in Large Item Fund £3,501.47
Float George Mooney 1st Aid Replenishment £192.12
Float Cleaner Cleaning Materials. £50.00
Floats Held Simon Foster Urgent Maintenance £200.00
Total Held £12,459.09
Checksum Should Be Zero £0.00
Page 003
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
1[ST] Garforth Scout Group
On accounts for the year ended
31/08/2022
Charity 508705 no (if any)
Set out on pages 1 & 2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022 .
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 03/03/2023
1
Oct 2018
IER
Name: Jack Grummett
Relevant N/A professional qualification(s) or body (if any):
Address: Flat 6, 80 Cardigan Road, LS6 3BJ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
Oct 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
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N/A
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3
Oct 2018
IER