Trustees, Annual Report For the period From {start datel to end date Section A Reference and administration detai15 Charity name 1st Sutton Coldfield Sea Scout Group Other narnes the charity is known by 1 Oth Sutton Coldfield Registered charity number (if any) HQ registration number Charity's principal address Sutton Park Stonehouse Road Sutton Coldfield Postcode Names of the charity trustees who manage the charity (These wjilbe publisheLI fft Ihe snnusl r8POrt ofthe Gharity and the CharilyRegislei th￿port￿￿9 for8 R8gister6d ChaNTEy wilh a thaityr8gulatDrl Truslee Name Office (if any) Dates acted if nol for whole year Andrew Caffre Peter Sher old David Whittle Jocel n Swann Thomas Pillin Anne-marie Moule Grou Chair Grou Lead VolLJnteer Grou Treasurer Grou Secreta Trustee Trustee 11107124 - 31112124 I"w-I 10 11 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) (These willbe putrlishedin the annu81 repart ofthe Gharily) e of advisor Address Section B Structure. governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those ofthe The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associalion and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. Irust, association. company) Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional qovernance issues {optional information bul encouraqed as best practice) You may choose to include additional information. where relevant. about.. The Group is managed by the Group Trustee Board. the members of which are the'charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with logislation applicable to charilies. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustee) and rneets every 3 months. Policies and procedures adopted for= al the induction and training of trustees., bl trustee, consideration of major risks and the syslerns and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and rnitigated. buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Internal Control The Group Trustee Board has identtfied Ihe major risks to which they believe Ihe Group is exposed, these have been reviewed and syslems have been established to mitigale against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisalions. The Group has sufficient buildings and contents insurance in place to mitigate against permanenl loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there ba a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptsble level in a particular section or the group as a whole then there would have lo be a contraction. consolidation or closure of a section. In the worsl case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 10 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a conlraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scoutlng As Scouts we are guided by these values: Integrity - We act with integrity,. we are honest. trus￿OrthY and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. cO￿peratIon - We make a positive difference: we co-operate with others and make friends. The Scout Method Scouting lakes place when young people, in partnership with adults. work together based on the values of Scouting and.. enjoy what they are doing and have fun - lake part in activities indoors and outdoors leam by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objecls Indoor activities include games. crafts. skills, cooking. Outdoor activities include boating, camping, hiking. Spiritual reflection is developed by learning aboLtt different faiths, beliefs and attitudes. Our YP contribute to society by supporting the local community and by fundraising for other charities. Group members renew their Promise biannually al the Rededication Service. Additional details of the objectives and activities (optional information but encouraqed as besl practice) You may choose to include further statements. where relevant. aboul.. policy on grantmaking., * contribution made by volunteers., policy on investments. The Group is a Royal Navy recognised Sea Scout Group, and therefore aims to ensure that water based activilies, and ceremonial activities linked lo the RN are prioritised in the programme. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of 2024 has continued lo provide a period of exciting growth for our Sea Scout Group. The dedication of our leadership team and members remains invaluable. We're thrilled to report that these all sections are operating at full capacity. Of course. none of this would be possible withoul the unwavering commitment of our incredible leaders and volunteers. They tirelessly dedicate their time, energy, and expertise to provide our scouts with exceptional experiences. We have grown our leader team this year and continue to welcome more adult helpers. We're pleased to shara thal our adult team has positively embraced the challenges of moving to tha new Scout online system and is 1000/0 compliant with their safeguarding and safety training. Our fundraising team has grown in strength, with our Saturday Scout Cafe and other events raising valuable funds for the group, enabling us to invest in new equipment. Our support section. OfBoat, continues lo provide us with invaluable support, carying out various tasks to maintain and improve our boats, lenls and premises. in addition to providing familiarisation sessions to introduce our volunteers to the workings of the HQ Building. We're also delighted to also report a huge increase in the boating permits held by our adult leaders and young leaders. We held a Group Regatta at the start of the summer and launched our new boat, the SSS Valiant, at the end of the summer. Our Young People continue to be provided with an exciting programme of activities and members of all sections regLJlarly gain the top awards (the Chief Scout Awards). A number of members of our Explorer section gained their Diamond Chief Scout Award (the first to be awarded lo the Neplune Explorer unit), and several have begun training towards their Young Leader Award. Duke of Edinburgh award interest is strong within our Group. with Explorers and older Scouts participating al all levels. Our Sections have participated in various evenls, camps and trips, including Scout'winter Camp" in Cannock Chase. Cub district camp at Blackwell Court, ScouVExplorer camp at Biblings, Beavers trip to RAF Cosford and Scotjt ovemight stsy on HMS Lord Amory in London. Section E Financial Review Brief statement of the charity's policy on Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £30000. The Group held reserves of approximately £56000 against this at year end. This is above the level required for operating expenses. Howevef Ihis can be explained by retained eamings for future investmenl into the equipment andlor buildings used by the group to provide its aGlivities. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Nla Further financial review details {optional infomiationl You may choose to include additional information, where relevant. aboul.. the charity's principal sources of funds (including any fundraising)., Investment Policy (Specimen 11 The Group's Income vs Expenditure is very narrow and as a consequence does not feel it has sufficient funds or financial knowledge to invest in longer-term products such as stocks and shares responsibly. The Group has therefore adopled a low risk strategy to the investment of its funds. Some funds are held in ash using only mainstream banks or building societies and some is held in short term12-3 yearl bonds, also with mainstream organisalions covered by the UK FSCS compensation scheme. how expenditure has supported the key objectives ofthe charity., The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash fiow requirements. investment policy and objgctiV8S', Investment Policy (Specimen 2) The Group does not have sufficient funds or financial knowledge to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of ils funds. All funds are held in cash using only mainstream banks or building societies and covered by the UK FSCS Compensation scheme. Section F Other Optional Information Plans for future periods (details of any significant activilies planned to achieve them) A water permit weekend has been organised for March 2025, to include support of Group members to gain further permits to use to support Group boating. We will be running our a Group Camp for all of our Sections in May 2025 and some of our Scouts will be attending a Royal Navy-run Sea Scout Gamp. Some of our Explorers will ba attending a County-run inlernatiDnal camp in Kandersteg in the summer, which will mean they are on track for their King's Scouts awards. A Squirrel section is planned to launch in September 2025 and our Explorers will be attending an offshore sailing weekend. Training for pemils in various additional activities, induding shooting and archery is planned by our adult leaders. R8furbishment of HQ, after seeking fvnding support, is a longer term aim, once we have confirmed our lease extension with BCC. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Si9nature(s) Full name{s) gii6(3GDI? Position (eg Secretary, Chair) ÉOIiP LéA ? i/&LQ vré(L Date ## **1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account** ||||Year start date|Year start date|Year start date|Year start date|Year end date
**31st December**
**2024**|| |---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**1st January**
**2024**||**To**||**31st December**
**2024**|| |||||||||| |**Receipts and payments**||||||||| |**Receipts**|**Unrestricted**
**funds**
**£**
**17194.24**
**-4603.50**
**12590.74**
**100.00**
**0.00**
**0.00**
**19448.50**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2024**||||**Total funds**
**£**
**17194.24**
**-4603.50**
**12590.74**
**100.00**
**0.00**
**0.00**
**19448.50**
**0.00**
**32139.24**
**0.00**
**0.00**
**2219.02**
**12201.40**
**14420.42**
**4391.00**
**1250.00**
**0.00**
**5641.00**
**52200.66**
**0.00**
**52200.66**|**2023**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**||||||||| |Membership subscriptions|**17194.24**||**-**||**-**||**17194.24**|**11572.50**| |Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus sign|**-4603.50**||**-**||**-**||**-4603.50**|**-4085.00**| |Net membership subscriptions retained|**12590.74**||**-**||**-**||**12590.74**|**7487.50**| |Donations|**100.00**||**-**||**-**||**100.00**|**240.00**| |Legacies|**0.00**||**-**||**-**||**0.00**|**0.00**| |Insurance Claims|**0.00**||**-**||**-**||**0.00**|**0.00**| |Camps/Events|**19448.50**||**-**||**-**||**19448.50**|**10545.95**| |Tax claim (gift aid)|**0.00**||**-**||**-**||**0.00**|**16348.30**| |**Sub total**|**32139.24**||**-**||**-**||**32139.24**|**34621.75**| |**Grants**||||||||| |Birmingham City Council Grant|**0.00**||**-**||**-**||**0.00**|**0.00**| |**Sub total**|**0.00**||**-**||**-**||**0.00**|**0.00**| |**Fundraising (gross)**||||||||| |Sale of assets (boats/trailors/tents etc)|**2219.02**||**-**||**-**||**2219.02**|**792.00**| |Fundraising income - other|**12201.40**||**-**||**-**||**12201.40**|**96.67**| |**Sub total**|**14420.42**||**-**||**-**||**14420.42**|**888.67**| |**Investment income**||||||||| |Bank interest|**4391.00**||**-**||**-**||**4391.00**|**3876.59**| |Lettings|**1250.00**||**-**||**-**||**1250.00**|| |Other investment income|||**-**||**-**||**0.00**|| |**Sub total**|**5641.00**||**-**||**-**||**5641.00**|**3876.59**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||||| |||||||||**39387.01**| |||||||||| ||**0.00**||**-**||**-**||**0.00**|**0.00**| ||**52200.66**||**-**||**-**|||| ||**52200.66**||**-**||**-**||**52200.66**|**39387.01**| 1 LT700003 ## **1st Sutton Coldfield Sea Scout Scout Group Receipts and Payments Account** ||||Year start date|Year start date|Year start date|Year start date|Year end date
**31st December**
**2024**|Year end date
**31st December**
**2024**|| |---|---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**1st January**
**2024**||**To**||**31st December**
**2024**||| ||||||||||| |**Receipts and payments**|||||||||| |**Payments**|**Unrestricted**
**funds**
**£**
**1491.58**
**592.10**
**473.27**
**781.01**
**2946.47**
**1591.96**
**724.69**
**2232.14**
**2997.55**
**22569.96**
**0.00**
**2661.26**
**39061.99**
**1331.46**
**3411.88**
**4743.34**
**43805.33**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2024**||||**Total funds**
**£**||**2023**
**Total funds**
**£**| |**Charitable Payments**|||||||||| |Youth programme and activities|**1491.58**||||||**1491.58**||**1549.48**| |Adult support and training|**592.10**||||||**592.10**||**288.00**| |Rent & Council Tax|**473.27**||||||**473.27**||**543.50**| |Water and Sewerage|**781.01**||||||**781.01**||**846.07**| |Electricity and Gas|**2946.47**||||||**2946.47**||**3327.08**| |Headquarters Insurance|**1591.96**||||||**1591.96**||**1319.44**| |Headquarters/BMS Repairs|**724.69**||||||**724.69**||**552.05**| |Group General Expenses|**2232.14**||||||**2232.14**||**2002.36**| |Badges & Uniform|**2997.55**||||||**2997.55**||**1753.33**| |Camps & Events|**22569.96**||||||**22569.96**||**11224.10**| |Sundry Payments|**0.00**||||||**0.00**||**0.00**| |Boat Maintenance and Insurance|**2661.26**||||||**2661.26**||**1603.77**| |**Sub total**|**39061.99**||||||**39061.99**||**25009.18**| |**Fundraising expenses**|||||||||| |Cafe Sales|**1331.46**||||||**1331.46**||**0.00**| |Other fundraising costs|**3411.88**||||||**3411.88**||**60.08**| |**Sub total**|**4743.34**||||||**4743.34**||**60.08**| |**_Total Gross Expenditure_**
**Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**|||||||||| ||||||||||**25069.26**| ||||||||||| ||**6,406.28**||**0.00**||**0.00**||**6406.28**||**2069.18**| ||**50211.61**
**1989.05**||**0.00**
**0.00**||**0.00**
**0.00**||||| ||||||||||**27138.44**| ||||||||||| ||**1989.05**||**0.00**||**0.00**||**1989.05**||**12248.57**| 2 LT700003 ## **Statement of assets and liabilities at the end of the year** ## **31st Dec 2024** **31st Dec 23** |**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**56,866.34**
Bank deposit account
**75,583.07**
Hampshire Trust Bank
**85,000.00**
Cambridge and Counties Bank
**86,360.00**
Cash/Floats
**0.00**
**Total cash funds**
**303,809.41**
**Other monetary assets**
Tax claim
**0.00**
Trade Debtors
**1,064.56**
Insurance claim
**0.00**
**Sub total**
**1,064.56**
**Investment assets**
Investment property - detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for**
**charity's own use**
Boats
**3,814.00**
Shop stock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scouting equipment, furniture etc
**0.00**
Other
**0.00**
**Sub total**
**3,814.00**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
**0.00**
Subscriptions not yet paid
Loan - detail
**0.00**
Other liabilities
**0.00**
**Sub total**
**0.00**|**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**56,866.34**
Bank deposit account
**75,583.07**
Hampshire Trust Bank
**85,000.00**
Cambridge and Counties Bank
**86,360.00**
Cash/Floats
**0.00**
**Total cash funds**
**303,809.41**
**Other monetary assets**
Tax claim
**0.00**
Trade Debtors
**1,064.56**
Insurance claim
**0.00**
**Sub total**
**1,064.56**
**Investment assets**
Investment property - detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for**
**charity's own use**
Boats
**3,814.00**
Shop stock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scouting equipment, furniture etc
**0.00**
Other
**0.00**
**Sub total**
**3,814.00**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
**0.00**
Subscriptions not yet paid
Loan - detail
**0.00**
Other liabilities
**0.00**
**Sub total**
**0.00**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**
**56,866.34**
**75,583.07**
**85,000.00**
**86,360.00**
**0.00**
**303,809.41**
**0.00**
**1,064.56**
**0.00**
**1,064.56**
**0.00**
**0.00**
**0.00**
**0.00**
**3,814.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**3,814.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|**Total funds**
**£**| |---|---|---|---|---|---| |**Cash funds**|||||| |Bank current account|**56,866.34**|**-**|**-**|**56,866.34**|**57,690.30**| |Bank deposit account|**75,583.07**||**-**|**75,583.07**|**71,267.07**| |Hampshire Trust Bank|**85,000.00**||**-**|**85,000.00**|**85,000.00**| |Cambridge and Counties Bank|**86,360.00**||**-**|**86,360.00**|**86,360.00**| |Cash/Floats|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Total cash funds**|**303,809.41**|**-**|**-**|**303,809.41**|**300,317.37**| |**Other monetary assets**|||||| |Tax claim|**0.00**|**-**|**-**|**0.00**|| |Trade Debtors|**1,064.56**|**-**|**-**|**1,064.56**|**34.41**| |Insurance claim|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Sub total**|**1,064.56**|**-**|**-**|**1,064.56**|**34.41**| |**Investment assets**|||||| |Investment property - detail|**0.00**|**-**|**-**|**0.00**|**0.00**| |Quoted investments|**0.00**|**-**|**-**|**0.00**|**0.00**| |Other investments - detail|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Sub total**|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Non monetary assets for**
**charity's own use**|||||| |Boats|**3,814.00**|**-**|**-**|**3,814.00**|**3,814.00**| |Shop stock|**0.00**|**-**|**-**|**0.00**|**0.00**| |Other stock|**0.00**|**-**|**-**|**0.00**|**0.00**| |Land and buildings|**0.00**|**-**|**-**|**0.00**|**0.00**| |Motor vehicles|**0.00**|**-**|**-**|**0.00**|**0.00**| |Scouting equipment, furniture etc|**0.00**|**-**|**-**|**0.00**|**0.00**| |Other|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Sub total**|**3,814.00**|**-**|**-**|**3,814.00**|**3,814.00**| |**Liabilities**|||||| |Accounts not yet paid||**-**|**-**|**0.00**|**3,448.00**| |Expenses incurred but not invoiced|**0.00**|**-**|**-**|**0.00**|**0.00**| |Subscriptions not yet paid||**-**|**-**|**0.00**|**0.00**| |Loan - detail|**0.00**|**-**|**-**|**0.00**|**0.00**| |Other liabilities|**0.00**|**-**|**-**|**0.00**|**0.00**| |**Sub total**|**0.00**|**-**|**-**|**0.00**|**3,448.00**| 3 LT700003 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 1[st] Sutton Coldfield Sea Scouts **On accounts for the year ended**[Dec 31][st][ 2024] **Set out on pages** ## 3,4,5 **Charity no (if any)**[508682] (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024 - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** A Wilson **Date:** 15[th] July 2025 ~~PO [|~~ **Name:** Alice Wilson ~~Pe~~ **Relevant professional** ICAEW, 3969769 **qualification(s) or body (if any): Address:** 31 Monk St Tutbury DE13 9NA 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**