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2021-03-31-accounts

West Cross Community Centre - Report to the Trustees Financial year April 1[st] 2020 to 31[st] March 2021

The table below shows the receipts (in terms of room rental, membership fees & grants) against the expenses over the years, as well as our total savings at the end of the year.

----- Start of picture text -----
YEAR Receipts (£) Expenses (£) Difference (£) Total Savings (£)
15/16 17,284 15,548 1,736 -
16/17 18,781 19,355 -574 27,480
17/18 21,127 19,891 1,237 28,468
18/19 26,195 17,504 8,691 37,870
19/20 25,355 20,262 5,093 42,077
20/21 29,766 17,398 12,368 57,110
----- End of picture text -----

As a result of Covid-19 this year has obviously not been a good one for the Centre with almost no revenue from Room Rental, and expenses much the same as usual.

At the outset and faced with the above, our expenses were looked at in some detail but the reality was that the only significant cut we could have made would have been in terms of the wages for Kyle our caretaker. At that time however the Job Retention Scheme (JRS – that is furloughing) was all or nothing, and given that it is the building which is our source of revenue, to leave it without a caretaker would have been foolhardy. The decision not to furlough was later vindicated when in the Spring there were problems with the roof and the Main Hall flooded. Had Kyle not been there the next day to mop up, the problem might have been much much worse.

When the JRS was changed to allow ‘flexible’ furloughing, we should probably in retrospect have taken the scheme up. However by that time we had had a grant from the Council (see below) and finances were really quite good, so we did nothing.

Between September and December we were briefly able to open up albeit with various restrictions and revenue was actually quite good for a time. This was because the groups that were able to start were the commercial non-member groups who pay better. In the event, this was not to last and finally early in the new year it was decided (with Kyle’s agreement) to place him on flexible furlough. The arrangement was that instead of his working 17 hours a week as contracted, he worked just 7.5 hours and was furloughed for the remaining 9.5 hours. Given that the building was unused, working 1.5 hours 5 times a week was ample to keep things ticking over, and the overall result was that he got paid only slightly less (around 8% less). We however got almost half of that re-imbursed by the Government JRS.

A rather surprising thing has been that over the time we have had a number of grants from Swansea Council to help us make both ends meet. The first of these was £10K, and subsequently we have had further grants of £4K, £3K, another £3K and finally a further £4K. The net result of all this is that we find ourselves significantly better off than we were a year ago!

A source of revenue not mentioned above is membership which is normally payable on 1[st] April for the year. Collecting this was not justified in April 2020 since no groups were meeting. For the few (member) groups which met between September and December this could have been collected but

would have thought to be poor value for money since we had been closed since April, and, though not known at the time, were to be closed throughout the first quarter of 2021. We hope that we will be re-opening in April or May 2021 when it will be reasonable to collect membership for those groups who feel it safe to meet.

So overall things, financially speaking, are really very good but of course we are not fulfilling our intended function with respect to the Community. It was particularly noticeable when the building was starting to get used again that the groups most affected were the more socially oriented member groups. Such groups are a lifeline to the elderly perhaps living on their own and needing so much to get out and socialise. Roll on some kind of normality!

David JONES (Treasurer)

31 March 2021

Yearly Statement as at:

----- Start of picture text -----
Receipts Actual Last Year Payments Actual Last Year
(2020/21) (2019/20) (2020/21) (2019/20)
3-Jan 0-Jan
Room Hire 3,735.00 21,857 Caretaker Wages 8,255.24 8,492
Membership Fees 0.00 2,664 Relief Caretaker Wage 0.00 0
Dpst A/C Int. 0.00 0 Tax to HMRC 463.81 430
Bond A/C Int 0.00 0 Cleaning Materials 360.96 208
COIF A/C Int. 1,033.56 834 Decorating Materials 0.00 0
Misc. Credit () 24,997.58 0 Telephone / Broadband 408.07 384
1 Electricity 2,074.81 2,662
10 * Comprising:- Gas 3,244.15 3,815
8 Swansea Council Covid Grants 24,000.00 Water 232.66 614
9 Government CJRS Furlough Payments 866.83 Insurance / Audit 998.04 971
10 Miscellaneous 130.75 O'Brien Security 1,122.00 1,194
11 0.00 0.00 Photocopier 0.00 50
12 0.00 PAT Testing 0.00 0
13 Performing Rights Soc 0.00 609
14 Bank Charges 0.00 0
13 General 203.36 202
Misc. Debit 35.00 52
13 EQUIPMENT 0.00 578
Totals:- 29,766.14 25,355 Totals:- 17,398.10 20,262
Excess of Income over Expenditure (Whole Year) 12,368.04
----- End of picture text -----*

Excess of Income over Expenditure (Whole Year)

Bank Balances

31/03/20 Opening 31/03/21
Petty Cash 26.72 0 26.72
Current A/C 11,352.20 #REF! 23,720.24
less Deposit A/C 0.00 0.00
less Deposit Bonds 0.00 0.00
#REF!
COIF Fund Fixed Intere (11724.45) 16,020.29 (11724.45) 15,799.87
COIF Fund Investment (979.79) 14,677.84 (979.79) 17,564.11
Total 42,077.05 #REF! 57,110.94
COIF Fund Performances to date: Fixed Investment
Date when first bought 11/06/2015 26/11/2015
Price (pence/unit) when first bought () 133.49 1,247.54
Price (pence/unit) at
31/03/2020		 136.64 1,498.06
Price (pence/unit) now
31/03/2021		 134.76 1,792.64
Increase since start of year (%): -1.38 19.66
(Follow_www.ccla.co.uk/investment-solutions/fund_then 'Charities & Churches' etc.)

- Summary sheet (Receipts and Expenditure All Accounts) / Monthly Bank Statements / Group Totals

Date Type
Parameter
1
Parameter
2
Amount
Description		 Out In
Current A/C		 Balance
KEY TO THE SUMMARY
Whole line entries can be copied without the need to adjust any cell contents or references. Many entries use symbols (names), but these are unfortunately replaced by numbers by
Never-the-less, it is better to change the name/symbol rather than use the number. The name manager is helpful in showing alternatives, especially since names have been chosen w
root to the name (e.g. Receipt categories all begin S_RC_ …and Expenditure categories S_EX_ …).
Different entries do different things as below. Where other sheets are relevant(in red below), fill these in first, and then make an entry here.
Paid In - BACS
Used for a BACS transfer of either Room Hire, Membership Fees or both.
Takes a single parameter - Parameter 1 - the line no. of the associated entry in the sheet 'Money IN'.
Banked Cash
Used when cash is banked. Cash goes into the Current A/C.
Takes a single parameter - Parameter 1 - the line no. of the associated entry in the sheet 'Money IN'.
Banked Cheques
Used when cheques are banked. Cheques also go into the Current A/C.
Takes a single parameter - Parameter 1 - the line no. of the associated entry in the sheet 'Money IN'.
Paid Out - BACS
Used when paying a bill using a BACS transfer from the current A/C in online banking.
Takes a single parameter - Parameter 1 - the no. of the associated entry in the HSBC table (in sheet 'Money OUT').
Paid Out - Cheque Used when paying a bill using a Cheque.
Takes a single parameter - Parameter 1 - the no. of the associated entry in the Cheque table (in sheet 'Money OUT').
Transfer
Used when transferring money between accounts (usually current and deposit).
Takes a single parameter - Parameter 1 the number of the associated entry in the TXFR table (in sheet 'Money OUT').
Direct Debit
Used when a direct debit is to be / has been paid.
Takes two parameters - Parameter 1 - the payee, and Parameter 2 the payment number (1 to 12 if monthly). See 'Money OUT'
A/C Interest
Used when interest is credited to the account by the bank.
Takes two parameters - Parameter 1 - the A/C being credited, and Amount - the amount being credited.
COIF Interest
Used when interest from the COIF accounts is credited by the bank.
Takes a single parameter = Parameter 1 - The A/C being credited (usually the current account).
Misc. Credit
Used when paying in miscellaneous amounts.
Takes three parameters - Parameter 1 - the account being credited, Parameter 2 - the receipt category (e.g. Room Hire), Parameter 3 (Amount) - the amount bei
Misc. Debit
Used when paying out miscellaneous amounts.
Takes three parameters - Parameter 1 - the account being debited, Parameter 2 - the expense category (e.g. Cleaning Materials), Parameter 3 (Amount) - the am
Summary
Last year (for comparison and with balances carried over): 11352.20
11352.20
02/04/2020 Direct Debit
4
1
73.28
DD - Ansvar		 73.28 11278.92
02/04/2020 Paid In - BACS
6
6514 - USKO Karate		 56.00 11334.92
03/04/2020 Paid In - BACS
7
6515 - The Rock Project (M & A)		 189.00 11523.92
03/04/2020 Paid In - BACS
8
6516 - The Rock Project (S)		 33.75 11557.67
03/04/2020 Paid In - BACS
9
6517 - U3A Short Tennis - CB		 23.75 11581.42
14/04/2020 Misc. Credit
7
26
88.00
Into Curr. A/C - Swansea Council - Member's Support Unit)		 0.00 88.00 11669.42
20/04/2020 Paid Out - BACS
1
107.52
HSBC BP 20-21 1 - HMRC Payment 615PY001095772012		 107.52 11561.90
21/04/2020 Paid Out - BACS
2
647.64
HSBC BP 20-21 2 - Kyle's Wages (2020/04) April		 647.64 10914.26
28/04/2020 Direct Debit
8
1
32.48
DD - TalkTalk		 32.48 10881.78
02/05/2020 Direct Debit
4
2
73.28
DD - Ansvar		 73.28 10808.50
26/05/2020 Paid Out - BACS
3
788.34
HSBC BP 20-21 3 - Kyle's Wages (2020/05) May		 788.34 10020.16
28/05/2020 Direct Debit
8
2
32.34
DD - TalkTalk		 32.34 9987.82
28/05/2020 Misc. Credit
7
26
42.50
Into Curr. A/C - WCCSA - Phil Keeton)		 0.00 42.50 10030.32
28/05/2020 Misc. Credit
7
26
0.25
Into Curr. A/C - WCCSA - Phil Keeton)		 0.00 0.25 10030.57
29/05/2020 COIF Interest
7
25
130.14
Into Curr. A/C - CCLA COIF Fixed Interest Account		 0.00 130.14 10160.71
29/05/2020 COIF Interest
7
25
129.23
Into Curr. A/C - CCLA COIF Investment Account		 129.23 10289.94
02/06/2020 Direct Debit
4
3
73.28
DD - Ansvar		 73.28 10216.66
08/06/2020 Misc. Credit
7
26
10000.00
Into Curr. A/C - Swansea Council (COVID-19 Grant)		 0.00 10000.00 20216.66
18/06/2020 Paid Out - BACS 4 230.00 HSBC BP 20-21 4 - 2018/2019 Audit - Tim Taylor Accountan 230.00 19986.66
22/06/2020 Paid Out - BACS 5 264.48 HSBC BP 20-21 5 - Invoice 60332159 Electricity 264.48 19722.18
22/06/2020 Paid Out - BACS 6 206.49 HSBC BP 20-21 6 - Invoice 60332743 Electricity 206.49 19515.69
23/06/2020 Paid Out - BACS 7 659.24 HSBC BP 20-21 7 - Kyle's Wages (2020/06) June 659.24 18856.45
26/06/2020 Direct Debit 8 3 32.34 DD - TalkTalk 32.34 18824.11
02/07/2020 Direct Debit 4 4 73.28 DD - Ansvar 73.28 18750.83
19/07/2020 Paid In - BACS 10 6518 - U3A Bridge Club 10.00 18760.83
20/07/2020 Paid Out - BACS 8 110.36 HSBC BP 20-21 8 - HMRC Payment 615PY001095772103 110.36 18650.47
24/07/2020 Paid Out - BACS 9 1000.00 HSBC BP 20-21 9 - O'Brien Security Services 1000.00 17650.47
25/07/2020 Paid Out - BACS 10 122.00 HSBC BP 20-21 10 - O'Brien Security Services 122.00 17528.47
28/07/2020 Direct Debit 8 4 32.34 DD - TalkTalk 32.34 17496.13
28/07/2020 Paid Out - BACS 11 788.34 HSBC BP 20-21 11 - Kyle's Wages (2020/07) July 788.34 16707.79
30/07/2020 Paid Out - BACS 12 1000.00 HSBC BP 20-21 12 - Invoice 60334482 Gas 1000.00 15707.79
31/07/2020 Paid Out - BACS 13 420.03 HSBC BP 20-21 13 - Invoice 60334482 Gas 420.03 15287.76
02/08/2020 Direct Debit 4 5 73.28 DD - Ansvar 73.28 15214.48
04/08/2020 Paid Out - BACS 14 142.42 HSBC BP 20-21 14 - Invoice 60335192 Electricity 142.42 15072.06
04/08/2020 Paid Out - BACS 15 91.96 HSBC BP 20-21 15 - Invoice 60335857 Electricity 91.96 14980.10
04/08/2020 Paid Out - BACS 16 145.12 HSBC BP 20-21 16 - Invoice 60335909 Electricity 145.12 14834.98
25/08/2020 Paid Out - BACS 17 659.24 HSBC BP 20-21 17 - Kyle's Wages (2020/08) August 659.24 14175.74
26/08/2020 Direct Debit 8 5 34.94 DD - TalkTalk 34.94 14140.80
28/08/2020 COIF Interest 7 25 130.14 Into Curr. A/C - CCLA COIF Fixed Interest Account 130.14 14270.94
28/08/2020 COIF Interest 7 25 129.23 Into Curr. A/C - CCLA COIF Investment Account 129.23 14400.17
03/09/2020 Direct Debit 4 6 73.28 DD - Ansvar 73.28 14326.89
05/09/2020 Paid In - BACS 11 6519 - Key Deposit 25.00 14351.89
06/09/2020 Paid Out - BACS 18 360.96 HSBC BP 20-21 18 - Newhall Janitorial 360.96 13990.93
06/09/2020 Paid Out - BACS 19 136.24 HSBC BP 20-21 19 - Invoice 60337129 Water 136.24 13854.69
08/09/2020 Paid In - BACS 12 6520 - Key Deposit 25.00 13879.69
09/09/2020 Paid Out - BACS 20 6.00 HSBC BP 20-21 20 - Waste Bins - David Jones 6.00 13873.69
09/09/2020 Paid Out - BACS 21 61.25 HSBC BP 20-21 21 - Key Cutting - David Jones 61.25 13812.44
09/09/2020 Paid Out - BACS 22 2.97 HSBC BP 20-21 22 - Door Wedges - David Jones 2.97 13809.47
22/09/2020 Paid Out - BACS 23 659.24 HSBC BP 20-21 23 - Kyle's Wages (2020/09) September 659.24 13150.23
22/09/2020 Paid In - BACS 16 6524 - U3A Politics & Citizenship 10.00 13160.23
24/09/2020 Paid Out - BACS 25 138.84 HSBC BP 20-21 25 - Invoice 60337782 Electricity 138.84 13021.39
25/09/2020 Paid Out - BACS 26 29.95 HSBC BP 20-21 26 - No Touch Thermometer - David Jones 29.95 12991.44
25/09/2020 Paid Out - BACS 27 19.99 HSBC BP 20-21 27 - Black & Yellow Tape - David Jones 19.99 12971.45
28/09/2020 Direct Debit 8 6 33.05 DD - TalkTalk 33.05 12938.40
28/09/2020 Paid In - BACS 21 6529 - Dance Club (LMC) 12.50 12950.90
28/09/2020 Paid In - BACS 22 6530 - Slimming World 120.00 13070.90
30/09/2020 Paid In - BACS 23 6531 - USKO Karate 112.00 13182.90
30/09/2020 Paid In - BACS 24 6532 - Good Wolf Fitness 28.00 13210.90
10/10/2020 Paid Out - BACS 28 15.00 HSBC BP 20-21 28 - Return Key Deposit (Better Together) 15.00 13195.90
19/10/2020 Paid Out - BACS 29 40.81 HSBC BP 20-21 29 - Key Cutting - David Jones 40.81 13155.09
19/10/2020 Paid Out - BACS 30 121.13 HSBC BP 20-21 30 - Invoice 60338812 Electricity 121.13 13033.96
20/10/2020 Paid Out - BACS 24 98.76 HSBC BP 20-21 24 - HMRC Payment 615PY001095772106 98.76 12935.20
24/10/2020 Paid In - BACS 25 6533 - Good Wolf Fitness 42.00 12977.20
26/10/2020 Paid Out - BACS 32 20.00 HSBC BP 20-21 32 - Return Key Deposit (DiDi Rugby) 20.00 12957.20
27/10/2020 Direct Debit 8 7 34.74 DD - TalkTalk 34.74 12922.46
27/10/2020 Paid Out - BACS 31 788.34 HSBC BP 20-21 31 - Kyle's Wages (2020/10) October 788.34 12134.12
30/10/2020 Paid In - BACS 26 6534 - U3A Short Tennis - CB 15.00 12149.12
01/11/2020 Paid In - BACS 30 6535 - Dance Club (LMC) 22.50 12171.62
02/11/2020 Paid Out - BACS 33 35.00 HSBC BP 20-21 33 - Access Insurance 35.00 12136.62
04/11/2020 Banked Cash 27 OK - Banked - Banked 230.00 12366.62
04/11/2020 Misc. Credit 7 26 4000.00 Into Curr. A/C - Swansea Council (COVID-19 Grant) 0.00 4000.00 16366.62
07/11/2020 Banked Cheques 27 OK - Banked - Banked 85.00 16451.62
10/11/2020 Paid Out - BACS 34 153.05 HSBC BP 20-21 34 - Invoice 60340472 Electricity 153.05 16298.57
12/11/2020 Paid In - BACS 35 6540 - USKO Karate 56.00 16354.57
12/11/2020 Paid In - BACS 36 6541 - USKO Karate 168.00 16522.57
13/11/2020 Paid In - BACS 37 6542 - U3A Short Tennis - CB 45.00 16567.57
14/11/2020 Paid In - BACS 38 6543 - The Rock Project (M & A) 750.00 17317.57
24/11/2020 Paid Out - BACS 35 659.24 HSBC BP 20-21 35 - Kyle's Wages (2020/11) November 659.24 16658.33
26/11/2020 Direct Debit 8 8 36.68 DD - TalkTalk 36.68 16621.65
30/11/2020 COIF Interest 7 25 130.14 Into Curr. A/C - CCLA COIF Fixed Interest Account 130.14 16751.79
30/11/2020 COIF Interest 7 25 127.27 Into Curr. A/C - CCLA COIF Investment Account 127.27 16879.06
30/11/2020 Paid In - BACS 41 6546 - Good Wolf Fitness 42.00 16921.06
02/12/2020 Direct Debit 4 9 73.43 DD - Ansvar 73.43 16847.63
02/12/2020 Paid In - BACS 42 6547 - Slimming World 180.00 17027.63
03/12/2020 Paid In - BACS 43 6548 - USKO Karate 168.00 17195.63
06/12/2020 Paid Out - BACS 36 585.02 HSBC BP 20-21 36 - Invoice 60343826 Gas 585.02 16610.61
06/12/2020 Paid Out - BACS 37 4.95 HSBC BP 20-21 37 - Key Cutting - David Jones 4.95 16605.66
07/12/2020 Banked Cash 45 OK - Banked - Banked 235.00 16840.66
10/12/2020 Banked Cheques 45 OK - Banked - Banked 72.50 16913.16
10/12/2020 Paid In - BACS 50 6552 - U3A Politics & Citizenship 10.00 16923.16
13/12/2020 Paid In - BACS 51 6553 - U3A Short Tennis - CB 47.50 16970.66
14/12/2020 Paid In - BACS 52 6554 - The Rock Project (M & A) 360.00 17330.66
14/12/2020 Paid In - BACS 53 6555 - Dance Club (LMC) 37.50 17368.16
15/12/2020 Paid In - BACS 54 6556 - USKO Karate 112.00 17480.16
22/12/2020 Paid Out - BACS 38 659.24 HSBC BP 20-21 38 - Kyle's Wages (2020/12) December 659.24 16820.92
23/12/2020 Paid Out - BACS 40 158.32 HSBC BP 20-21 40 - Invoice 60344193 Electricity 158.32 16662.60
30/12/2020 Direct Debit 8 9 34.94 DD - TalkTalk 34.94 16627.66
31/12/2020 Paid In - BACS 55 6557 - Good Wolf Fitness 28.00 16655.66
01/01/2021 Paid Out - BACS 41 270.75 HSBC BP 20-21 41 - Invoice 60344363 Gas 270.75 16384.91
05/01/2021 Direct Debit 4 10 73.31 DD - Ansvar 73.31 16311.60
10/01/2021 Paid Out - BACS 42 16.22 HSBC BP 20-21 42 - HMRC Correction (May/Jun NI) 16.22 16295.38
10/01/2021 Paid Out - BACS 43 16.14 HSBC BP 20-21 43 - HMRC Correction (Aug/Sep NI) 16.14 16279.24
10/01/2021 Paid Out - BACS 44 114.81 HSBC BP 20-21 44 - HMRC Payment 615PY001095772109 114.81 16164.43
11/01/2021 Misc. Credit 7 26 3000.00 Into Curr. A/C - Swansea Council (COVID-19 Grant) 0.00 3000.00 19164.43
18/01/2021 Paid Out - BACS 45 186.24 HSBC BP 20-21 45 - Invoice 60345992 Electricity 186.24 18978.19
22/01/2021 Paid In - BACS 58 6560 - Councillors' Surgeries 104.00 19082.19
26/01/2021 Paid Out - BACS 46 749.50 HSBC BP 20-21 46 - Kyle's Wages (2021/01) January 749.50 18332.69
26/01/2021 Direct Debit 8 10 34.74 DD - TalkTalk 34.74 18297.95
26/01/2021 Paid Out - BACS 47 96.42 HSBC BP 20-21 47 - Invoice 60346817 Water 96.42 18201.53
01/02/2021 Furlough Credit 10 26 227.54 HMRC COVID-19 JRS Payment - Reference - A01C-60RN 227.54 18429.07
02/02/2021 Direct Debit 4 11 73.31 DD - Ansvar 73.31 18355.76
03/02/2021 Paid Out - BACS 48 313.41 HSBC BP 20-21 48 - Invoice 60346906 Gas 313.41 18042.35
10/02/2021 Paid Out - BACS 49 203.93 HSBC BP 20-21 49 - Invoice 60347025 Electricity 203.93 17838.42
12/02/2021 Misc. Credit 7 26 3000.00 Into Curr. A/C - Swansea Council (COVID-19 Grant) 0.00 3000.00 20838.42
14/02/2021 Paid In - BACS 59 6561 - U3A Short Tennis - CB 20.00 20858.42
23/02/2021 Paid Out - BACS 50 598.44 HSBC BP 20-21 50 - Kyle's Wages (2021/02) February 598.44 20259.98
26/02/2021 COIF Interest 7 25 130.14 Into Curr. A/C - CCLA COIF Fixed Interest Account 130.14 20390.12
26/02/2021 COIF Interest 7 25 127.27 Into Curr. A/C - CCLA COIF Investment Account 127.27 20517.39
26/02/2021 Direct Debit 8 11 34.74 DD - TalkTalk 34.74 20482.65
01/03/2021 Furlough Credit 11 26 303.39 HMRC COVID-19 JRS Payment - Reference - A89C-89XJ 303.39 20786.04
02/03/2021 Direct Debit 4 12 73.31 DD - Ansvar 73.31 20712.73
09/03/2021 Paid Out - BACS 51 328.92 HSBC BP 20-21 51 - Invoice 60348741 Gas 328.92 20383.81
14/02/2021 Banked Cash 67 OK - Banked - Banked 260.00 20643.81
17/02/2021 Banked Cheques 67 OK - Banked - Banked 0.00 20643.81
17/03/2021 Misc. Credit 7 26 4000.00 Into Curr. A/C - Swansea Council (COVID-19 Grant) 0.00 4000.00 24643.81
17/03/2021 Paid Out - BACS 53 121.23 HSBC BP 20-21 53 - Invoice 60349525 Electricity 121.23 24522.58
23/03/2021 Paid Out - BACS 52 598.44 HSBC BP 20-21 52 - Kyle's Wages (2021/03) March 598.44 23924.14
24/03/2021 Furlough Credit 12 26 335.90 HMRC COVID-19 JRS Payment - Reference - A58D-51CR 335.90 24260.04
26/03/2021 Direct Debit 8 12 34.74 DD - TalkTalk 34.74 24225.30
29/03/2021 Paid Out - BACS 54 326.02 HSBC BP 20-21 54 - Invoice 60350516 Gas 326.02 23899.28
29/03/2021 Paid Out - BACS 55 141.60 HSBC BP 20-21 55 - Invoice 60350585 Electricity 141.60 23757.68
29/03/2021 Paid Out - BACS 56 37.44 HSBC BP 20-21 56 - Invoice 60350567 SDU Contract 2020/ 37.44 23720.24
31/03/2021 TODAY 23720.24
09/09/2999 23720.24
09/09/2999 23720.24
TOTALS 17398.10 29766.14 23720.24
Difference 12368.04

West Cross Community Association (Registered Charity # 508636)

Financial Statements & Independent Chartered Accountants’ Report

For the year ended

31 March 2021

Tim Taylor & Co Ltd Chartered Accountants

9 Chapel Street Mumbles Swansea SA3 4NH

West Cross Community Association (Registered Charity # 508636)

Financial Statements

Year ended 31 March 2021

Contents Pages
Association information 1
Independent accountants’ report to the members 2
Balance sheet 3
Income and expenditure account 4
Notes to the financial statements 5-6

West Cross Community Association (Registered Charity # 508636)

Association Information

Year ended 31 March 2021

Chairman Sara Keeton
Vice chair Margaret Collier (Resigned May 2020)
Secretary Judy Jones
Treasurer David Jones
(and Acting Booking Secretary)
Membership Secretary Pat Knox
and Health & Safety Officer
Members Roy Craven
Pamela Erasmus
Trustees Margaret Collier
Kath Hesketh
Judy Jones
David Jones
Sara Keeton
Roger Knight
Ex Officio Nicola Thomas
Cllr Des Thomas (President)
Accountants Tim Taylor & Co Ltd
9 Chapel Street
Mumbles
Swansea
SA3 4NH
Bankers HSBC Bank plc

Page 1

West Cross Community Association

(Registered Charity # 508636)

Independent Chartered Accountants’ report to the members

Year ended 31 March 2021

In accordance with the engagement letter dated 9 May 2016 we have prepared for your approval the financial statements of West Cross Community Association which comprises the Income and Expenditure Account, the Balance Sheet and the related notes from the association's accounting records and from information and explanations you have given us.

As a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.

This report is made solely to you, in accordance with the terms of our engagement letter dated 9 May 2016. Our work has been undertaken solely to prepare for your approval the financial information of West Cross Community Association and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than West Cross Community Association and its committee for our work or for this report.

You have approved the financial information for the year ended 31 March 2021 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.

……………………………………

Tim Taylor & Co Ltd

9 Chapel Street Swansea SA3 4NH 28 April 2021

Page 2

West Cross Community Association (Registered Charity # 508636)

Balance Sheet

As at 31 March 2021

Notes
Fixed assets
Tangible assets
2
Current assets
HSBC Treasurers account
CCLA Fixed
CCLA Investment
Cash in hand
Current liabilities
Amounts falling due within one year:
Creditors and accruals
Net current assets
Total net assets
Financed by:
Accumulated Fund
3
Capital Financing Reserve		 2021
£
£
372,776
23720
15800
17564
33
57117
(680)
56,437
429,213
85,213
344,000
429,213		 2020
£
£
373,795
11,352
16,020
14,677
26
42,075
(793)
41,282
415,077
71,077
344,000
415,077		 2020
£
£
373,795
11,352
16,020
14,677
26
42,075
(793)
41,282
415,077
71,077
344,000
415,077
57117
(680)		 42,075
(793)
71,077
344,000
415,077

These financial statements were approved by the committee on ……………… and are signed on its behalf by:

Page 3

West Cross Community Association (Registered Charity # 508636)

Income and expenditure account

For the year ended 31 March 2021

Income
Room hire/User groups
Member fees
Deposit bond and Bank interest
Unrealised gain/(loss) on investment
Grants receivable
Total Income
Expenditure
Caretaker/Cleaner wages
Cleaning materials
Redecoration
Gas/electricity/water
General admin. Expenses
PAT electrical testing
Photocopying
Telephones
Insurance/accountancy
PRS
PAYE
Security
Expenditure before depreciation
Surplus before depreciation
Depreciation
Net surplus for the year		 2021
£
£
3,735
0
1,034
2,667
24,998
32,434
8,255
360
-
5,434
238
-
0
408
998
0
464
1,122
17,279
15,155
1,019
14,136		 2020
£
£
21,857
2,664
834
(686)
-
24,669
8,492
208
-
7,659
318
-
50
384
981
609
430
1,194
20,325
4,344
1,199
3,145		 2020
£
£
21,857
2,664
834
(686)
-
24,669
8,492
208
-
7,659
318
-
50
384
981
609
430
1,194
20,325
4,344
1,199
3,145
8,255
360
-
5,434
238
-
0
408
998
0
464
1,122		 8,492
208
-
7,659
318
-
50
384
981
609
430
1,194
3,145

Page 4

West Cross Community Association (Registered Charity # 508636)

Notes to the Financial Statements

For the year ended 31 March 2021

1 Accounting policies

(i) Basis of accounting

The financial statements have been prepared in accordance with conventional historical cost and acceptable accounting principles and have not been adjusted to take account of either changes in general purchasing power or specific prices.

(ii) Depreciation

Depreciation has been calculated on the reducing balance basis to write off the net book value of fixed assets, other than the freehold land and buildings, over their expected economic lives at the following annual rates:

Fixtures and fittings: 15% Equipment: 15%

It is considered the residual value of the property is greater than the carrying value due to increasing property values and the club's maintenance policy. On this basis it is not considered necessary to depreciate the freehold land and property.

Page 5

West Cross Community Association (Registered Charity # 508636)

Notes to the Financial Statements (continued)

For the year ended 31 March 2021

2 Tangible fixed assets

Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net Book Value
At 31 March 2021
At 31 March 2020		 Sports
Hall
£
367,000
-
367,000
-
-
-		 Fixtures
& fittings
£
41,669
-
41,669
40,893
116
41,009		 Equipment
£
33,895
-
33,895
27,876
903
28,779		 Total
£
442,564
-
442,564
68,769
1,019
69,788
367,000
367,000		 660
776		 5,116
6,019		 372,776
373,795

3 Accumulated income and expenditure account

At 1 April
Surplus/(Deficit) for the year
At 31 March		 2021
£
71,077
14,136
85,213		 2020
£
67,932
3,145
71,077

Page 6