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2021-04-30-accounts

Registered Number: 508592

THE SHIRLEY INSTITUTE

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2021

HAWKINS & CO.

CHARTERED CERTIFIED ACCOUNTANTS

11 Stratford Road Shirley, Solihull West Midlands B90 3LU

THE SHIRLEY INSTITUTE

INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021

Charity Information
Trustees' Annual Report (including
Chair Person’s Report)
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
1
2-5
6
7
8
9-12

THE SHIRLEY INSTITUTE

CHARITY INFORMATION AS AT

30 APRIL 2021

TRUSTEES: Mrs M Lewis (President) Mrs A Turner (Chair Person) Mr G Greenwood (Vice Chair Person) Mrs S Bird Mrs D Byrne Mrs E Chalmers Mrs J Holder Mrs M Jenkins Mrs G Jones Miss L Jones Mr M Turner Mr G Stidworthy GENERAL MANAGER: Mrs G Peake ADDRESS: 24 Church Road Shirley Solihull West Midlands B90 2AX REGISTERED NUMBER: 508592 INDEPENDENT EXAMINER: N J Hawkins Esq Hawkins & Co 11 Stratford Road Shirley Solihull West Midlands B90 3LU BANKERS: National Westminster Plc 231/235 Stratford Road Shirley Solihull West Midlands

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THE SHIRLEY INSTITUTE

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2021 OBJECTIVES, ORGANISATION AND ACTIVITIES

The Institute was formed on 23 August 1901 and its tenets incorporated in a deed which established a charitable trust on 21 September 1902.

Initially the Institute provided a venue for high class entertainment, social, cultural and educational activities for the inhabitants of the parish and neighbourhood of Shirley at a nominal cost. Nowadays the Institute provides a venue and generates its income through hiring out the halls to the many clubs and societies which operate in the area. The income generated is used to upkeep the halls and to improve the facilities provided by the Institute. The Trustees are mindful of the Charity Commission’s guidance on public benefit when approving hirers and in their plans to improve facilities.

An amendment to the indenture of 1902 by a further deed dated 23 June 1999 enabled all of the charitable user groups to nominate potential Trustees to serve on the Council of Management. The Trustees are either appointed, re-appointed, elected or re-elected, to run from the Annual General Meetings held in June or July.

The Council meets on a regular basis to discuss the running of the Institute. The Council has appointed a General Manager to assist them with the everyday running of the Institute. This person has also taken on the role of Treasurer. The Trustees as at 30 April 2021 are as shown on page 1.

Trustees’ responsibilities in relation to the financial statements

The Charity Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:-

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

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THE SHIRLEY INSTITUTE

CHAIRMAN’S ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2021

Well I think I can safely say this has been the most unusual year in the history of the Institute. I am sure everyone agrees that we hope there will not be another like this.

Firstly, because the first lockdown commenced on 21[st] March 2020 there have been limited meetings of the Trustees. A lot of correspondence has had to be via e-mail and telephone.

We managed to have our AGM in July. Ian Hendry wished to step down as Vice Chairman as he was shielding and was unsure when he would be able to attend face to face meetings. Graham Greenwood kindly agreed to fill that gap. Unfortunately, Ian passed away on 15[th] February 2021 due to a long term health condition and Trustees and Bridge members paid their respects outside the Institute on Wednesday 17[th] March 2021 when the hearse stopped outside for a few minutes on its way to the cemetery. Ian had been a Bridge member and Trustee for over twenty five years and will be sadly missed.

There has also been another death of past Chairman and Trustee for many years, Dennis Yeend on 26[th] January 2021. Condolences were sent to both families.

Our grant application to CIL via Solihull Council for replacement windows in all three halls was submitted in September 2020. The application was successful, thanks mainly to the Green Councillors in Shirley West and South who combined their resources to enable us to get the full amount we needed for double glazing. The Trustees decided to pay the extra for triple glazing. Elite Windows, a local company, installed the windows in March and we are very pleased with the results.

New LED lights have replaced the old lighting in the Arden and Grimsley rooms - all this work being done while the Institute was closed, which has been much easier than disturbing groups when open.

Naturally, there has been a huge loss of income from Groups during closure, but through Government grants and the furlough scheme, we have managed and our finances are not looking too bad.

During the months of September and October when we were open, we asked Groups who were not coming back to hold their slots by paying a small retainer. Most were happy to do this, but a couple were not so they have been taken off our books at the present time. Perhaps they will return later.

We are sad to have lost Harlequin School of Dance, as Adele the Principal, has found her own premises. The Dance School had been with us for nearly twenty years and given us much revenue. We wished her well in her new venture.

It was decided to put a small increase on the hire charge of the rooms from January 2021 and hopefully this will help the finances.

Although many places are opening from 12[th] April, it has been decided to leave the Institute re-opening until May, the finances being the main reason.

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Let us all hope that caution prevails and that things will move forward and return to some sort of normality before too long. We look forward to seeing everyone very soon.

Mrs Ann Turner Chair Person to the Trustees

Dated: 12 July 2021

THE SHIRLEY INSTITUTE

TRUSTEES’ ANNUAL RETURN FOR THE YEAR ENDED 30 APRIL 2021 APPOINTMENT AND RESIGNATION OF TRUSTEES

APPOINTMENTS

None made.

RESIGNATIONS

Mr I Hendry (dec’d) February 2021

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THE SHIRLEY INSTITUTE

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

THE SHIRLEY INSTITUTE

I report on the accounts of the Trust for the year ended 30 April 2021 which are set out on pages 7 to 12.

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no material matters have come to my attention:

have not been met; or

N J Hawkins Esq Hawkins & Co Chartered Certified Accountants 11 Stratford Road Shirley, Solihull West Midlands. B90 3LU

Date: 12 July 2021

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THE SHIRLEY INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021


Income
Charges for Hall Hire
SMBC Small Business Support Grant
SMBC CIL Grant (Restricted Fund)
Donation
Investment Income
Surplus on Shows
History of the Institute Book Sales
HMRC JRS Grants
Total Income

Direct Expenditure
Provision of Hall
Gas
Electricity
General and Water Rates
Insurance
Telephone
Employees’ Remuneration

Cleaning Materials and Sundry Upkeep
Repairs and Maintenance
Depreciation
Other Expenditure
Management and Administration of
the Charity
Book Publishing Costs
AddOpening Stock of Books
LessClosing Stock of Books
Total Expenditure
Net (Loss)/Profit for the Year		 Notes
2021
2020
£. £.
4,061.
61,641.
11,937.
10,000.
3
12,695.
-.
-.
100.
863. 1,707.
-.
128.
72.
300.
8,220.
-.
_ __
£37,848. £73,876.
====== ======
1,638.
1,886.
272.
2,897.
1,401.
2,557.
2,233.
2,065.
-.
15.
4
30,077.
33,915.

282.
1,138.
5
25,111.
11,224.
3,920.
4,896.
_

64,934.
60,593.
6
1,912.
2,216.
-. 673.
375. -.
(308.) (375.)
__ ______
£66,913.
£63,107.
===== =====
£(29,065.)
£10,769.

===== =====

The notes on pages 9 to 12 are an integral part of these financial statements.

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THE SHIRLEY INSTITUTE

BALANCE SHEET

Fixed Assets

Current Assets
Debtors
Prepayments
Bank Current Account
Investment Accounts
Cash in Hand
Stock of Books
Current Liabilities
Creditors
Net Current Assets
Net Assets
Unrestricted Fund
Fund Balance brought forward
Net (Loss)/Profit for the Year (Page 7)
Fund Balance carried forward
Notes
2




3		 AS AT 30 APRIL 2021
2021
2020
£. £.
131,558.
135,478.
__
_
312.
1,017.
2,111.
2,100.
10,231.
21,613.
66,932.
80,012.
74.
136.
308.
375.
_ _
79,968.
105,253.
(1,915.)
(2,055.)
78,053.
103,198.
£209,611.
£238,676.
====== ======
238,676.
227,907.
(29,065.) 10,769.
_ _____
£209,611.
£238,676.
=======
======

………………………………… Mrs A Turner Chair Person of the Trustees

Date: 12 July 2021

The notes on pages 9 to 12 are an integral part of these financial statements.

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THE SHIRLEY INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021

1. Accounting Policies

(a) Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011.

(b) Income Recognition

All income is recognised once the charity has entitlement to the income, there is sufficient certainty or receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.

(c) Depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Building 2% on straight line Drive and Car Park 5% or 20% on straight line Furniture 10% on reducing balance Computer and Equipment 15% on reducing balance

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THE SHIRLEY INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021

(CONTINUED)

2.Fixed AssetsFreehold New and
Land and Existing Drive
Building and Car Park Furniture
£.
£.
£.
Cost
At 30 April 2020
127,804. 21,394.
15,003.
Additions during the Year
-.
-.
-.

_
__ _
At 30 April 2021
£127,804. £21,394. £15,003.
 __ _
Depreciation
At 30 April 2020
4,074. 21,393. 7,709.
Provision for Year 2,523. -. 729.
 __ ___
At 30 April 2021 £6,597. £21,393. £8,438.
=======
======== =======
Net Book Value
At 30 April 2021 £121,207. £1. £6,565.
======== ======== =======
At 30 April 2020 £123,730. £1. £7,294.
========= ======== =======		 Computer
and
Equipment Total
£.
£.
7,146. 171,347.
-.
-.
_ _
£7,146. £171,347.
2,693.
35,869.
668. 3,920.
__ _____
£3,361. £39,789.
====== ========
£3,785. £131,558.
====== =========
£4,453. £135,478.
======= =========

All the above assets are owned by the Charity.

3. Funds

At 30 April 2020 and 2021, all the funds of the charity are unrestricted and can be used for all general purposes.

The Charity received restricted funds, a CIL Grant, from Solihull MBC, in the year totalling £12,695. These funds were fully used for replacement windows (Note 5) during the year and therefore there were no restricted funds at the year ended 30 April 2021.

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THE SHIRLEY INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021 (CONTINUED)

4. Employees’ Remuneration

2021 2020
£. £.
Salaries 29,325. 32,083.
National Insurance Contributions
-.		 -.
Pension Contributions 752. 732.
Long Service Award -. 1,100.
______ ______
£30,077.
______		 £33,915.
______

Employees’ remuneration relates to Mrs G Peake, who acts as General Manager for the Charity, Mr P Harborne who acts as a part time caretaker and also to Mrs A Turner, the Chair Person of the Trustees, who occasionally assists Mrs. Peake.

5. Repairs and Maintenance

2021
£.
Architectural Fees
-.
Upgrade Lighting
5,500.
General Maintenance and Upkeep
4,755.
Replacement Windows
14,856.
__
£25,111.
____		 2020
£.
2,221.
-.
9,003.
-.
__
£11,224.
_____

6. Management and Administration of the Charity

2021 2020
£. £.
Independent Examiner's Fee 1,002. 960.
Administration Costs 244. 557.
Telephone and Internet 666. 699.
_____ _____
£1,912.
_____		 £2,216.
_____

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THE SHIRLEY INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021

(CONTINUED)

  1. Trustees' Remuneration

The Chair Person Mrs A Turner and her husband Mr M Turner who is also a Trustee receive relatively insignificant amounts of remuneration from the Charity. These payments are for occasionally assisting the General Manager and for minor maintenance work. No other Trustees nor any person connected with them has received or is due to receive any remuneration for the year, directly or indirectly from the Charity’s funds.

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