| Trustees' Annual Report for theperiod | |||||||
| From | Period start date | To | Period end date | ||||
| 1st | August | 2023 | 31st | July | 2024 |
Reference and administration details
Charity name Harrogate Grammar School Parent-Teacher Association Other names charity is known by Harrogate Grammar School PTA Registered charity number 508520 Charity’s principal address Harrogate Grammar School Arthurs Avenue Harrogate Postcode HG2 0DZ
Names of the charity trustees on date of approval of Trustees’ Annual Report
| Trustee name | Office | Dates acted if not for whole year |
|
|---|---|---|---|
| 1 | Rhona Johnston | Chair | |
| 2 | Angela Wilson | Treasurer | |
| 3 | Brian O’Grady | Secretary |
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
Name Dates acted if not for whole year
Structure, governance and management
| Type of governing document Trustee recruitment and appointment |
Constitution adopted 2009 |
|---|---|
| All members of the Committee are trustees of the charity. Nominations for election to the Committee may be made by any Member of the Association and seconded by another. Committee members are elected at the AGM and hold office until the next AGM. Committee members have the power to co-opt other Committee Members at any time, and co-opted Committee Members shall serve until the date of the next AGM. |
Objectives and activities
Charitable purposes
The PTA aims to advance the education of students in the school, in particular by:
- Developing effective relationships between the staff, parents and others associated with the school - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
Summary of the main activities The PTA’s main activity is to raise funds which are passed on to the undertaken by the charity to further school to support and benefit pupils. its charitable purposes for the public benefit
Our main fundraising activities are social events held at the school (quizzes, Burns Night supper and one-off events), raffles and used uniform sales.
The school requests funds through a bid process and bids are approved if they meet our charitable objectives of supporting pupils and enhancing their education.
Statement confirming whether the trustees have had regard to the All trustees have had regard to the guidance issued by the Charity guidance issued by the Charity Commission on public benefit. Commission on public benefit
Achievements and performance
Summary of the main achievements of the charity during the financial period
Main fundraising achievements:
-
Two quizzes raised a total of £3400
-
- Donations at the school music concerts raised £345 to fund support for music students
-
- Christmas and Summer Raffles together raised over £1400
-
- Used uniform sales raised over £5100 - A multi-year campaign to raise funds for a new school minibus raised over £5000
-
- The Burns Night Supper raised over £9500 for the PE department
-
Funding provided to school: - No funds were paid to school this year.
Financial review
Brief statement of the charity’s policy on reserves
The PTA needs reserves for the following reasons:
-
To ensure that the PTA has sufficient working capital to carry out its day to day activities;
-
To protect again significant fluctuations in income;
-
To provide the funds required to wind-up the business in the event that the PTA as a charity was no longer a going concern.
The PTA Committee has agreed the following target reserves levels:
-
Minimum “general” reserves equivalent to 18 months operating costs
-
Plus “additional” reserves in the event of there being significant unforeseen fluctuations in annual income levels
-
Details of any deficit N/A
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rhona Johnston Angela Wilson Position (e.g. Chair) Chair Treasurer Date 21/09/2025 21/09/2025
| Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
Section A Receipts and payments CC16a 508520 Harrogate Grammar School Parent-Teacher Association 01/08/2023 31/07/2024 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from ~~—_—~~ |
|
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | |||||||||
| FundraisingActivities 14 517 12 097 - 26 614 25 672 Cash donations - 5 378 - 5 378 502 Bank Interest 345 - - 345 74 Sub total(Gross income for AR) 14 862 17 475 - 32 337 26 248 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 14 862 17 475 - 32 337 26 248 ~~=—--__-~~ ~~SSSS~~ |
|||||||||
| A3 Payments | |||||||||
| Fundraisingcosts | 3 897 | 2 541 | - | 6 439 | 3 557 | ||||
| Fundspaid to school | - | - | - | - | 2 899 | ||||
| Insurance / PTA-UK Subscription | 153 | - | - | 153 | 140 | ||||
| Bank Charges | 75 | - | - | 75 | 80 | ||||
| Rounding | - | - | - | - | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 4 126 | 2 541 | - | 6 667 | 6 676 | ||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 4 126 2 541 - 6 667 6 676 ~~————~~ |
|||||||||
| Net of receipts/(payments) | 10 736 | 14 934 | - 25 670 | - 25 670 | 19 572 | ||||
| A5 Transfers between funds | - | - | - - | - - | - - | - | - | - | |
| A6 Cash funds last year end | 21 662 | 11 507 | - | 33 169 | 13 597 | ||||
| Cash funds this year end | 32 398 | 26 441 | - 58 839 | - 58 839 | 33 169 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank accounts Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 32 398 26 441 - - - - 32 398 26 441 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Angela Wilson Rhona Johnston |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Angela Wilson | 21/09/2025 | ||
| Rhona Johnston | 21/09/2025 |
CCXX R2 accounts (SS)
2
Independent Examiner’s Report to the trustees of Harrogate Grammar School PTA
I report to the trustees on my examination of the accounts of the Harrogate Grammar School PTA (the Trust) for the year ended 31[st] July 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Rachel Pounder-Berry
Address: YO7 3LN, Thirsk
Date: 22/09/2025