3 #"y|£9, CHARITYFOR ENGLAND COMMISSION AND WALES
Trustees’ Annual Report for the period
From
1* April 2024 To
31* March 2025
Charity name: Bitteswell Village Hall
Charity registration number: 508467
Objectives and Activities
Pd Summary of the purposes | Parat.17SRP aera TdThe purposes of a village hall for the use of of the charity as set out in the inhabitants of the beneficial area without its governing document distinction of political religious or other opinions including use for meetings lectures and classes and other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. Summary of the main reba 1.17 and Provision of the hall for hire for local interest activities in relation to groups and individuals on a non-profit making those purposes for the basis. The Trustees note that the Hall Hire public benefit, in particular, income has increased by 52% (from the activities, projects or £1,446.50 to £2,709.00) over the prior period, services identified in the despite the hall not being available for hire for accounts. the last month of the year owing to renovations works. halls ongoing maintenance and in support of | oS t heraging charitable of eventscauses to raisein fundsthe village for theand village local community. The Trustees note that Fundraising income has increased by 367% (from £751.55 to £2,754.47) over the prior period. The Trustees note that the free monthly drop in coffee mornings have continued to be successful in providing a sense of community in the village. The Village Hall Committee now provides a basis for the wider village events, previously staged by a separate | organisation,programme of giving events a morefor the co-ordinatedlocal community. During the year the hall was subject to an extensive renovation project. This project was : financially supported by the following organisations: 1. Gazeley UK Ltd [funding from the | 2. “LutterworthHarborough AreaDistrict CommunityCouncil Fund")
| 3. Bitteswell with Bittesby Parish Council |
||
|---|---|---|
| In addition a number of local residents made | ||
| donations. TheTrusteeswish to express their | ||
| thanks to all those parties for theirsupport | ||
| and generosity. | ||
| The renovation project is nowcomplete (as at | ||
| the time of filing this report) and hasbeen | ||
| completed within the budgeted funding. The | ||
| project funding analysis is detailed below | ||
| showing the period relevant to this report and | ||
| the final project costs inYe 2026. | ||
| Renovation Project Costs | ||
| Ye 31/03/2025 £ |
||
| Project Costs 27,866.92 |
||
| Donations 3,674.60 |
||
| Grants 25,000.00 |
||
| -807.68 | ||
| Ye 31/03/2026 | ||
| Project Costs 27,189.22 |
||
| Donations 1,500.00 |
||
| Grant Income 7,500.00 |
||
| 18,189.22 | ||
| Total | ||
| Project Costs 55,056.14 |
||
| Donations 5,174.60 |
||
| Grant Income 32,500.00 |
||
| Funded byBVH 17,381.54 |
||
| The above analysisshows, in addition to | ||
| Grants and Donations, as referred to above, | ||
| the use ofBVH reserves of £17,381.54 to | ||
| fund completion of the project. This amount is | ||
| within theamount approved bytheTrustees | ||
| of£20,000 of internal funding, leaving | ||
| headroom above theagreed £10,000 reserve | ||
| level (see Financial review below). | ||
| Statement confirming | Para 1.18 | In the managementand planning ofthe |
| whetherthe trustees have | Charities events during Trustees meetings | |
| had regard to the guidance | throughout the year, the Charity | |
| issued bythe Charity | Commission's guidance on public benefitwas | |
| Commission on public | considered. | |
| benefit |
Additional information (optional) You may choose to include further statements where relevant about: a eeee eee
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|ae|a|
|Nia|
|Para|1.38|
|Policy on|social|investment|
|including|program|related|
|investment|
|Nia|
|Para|1.38|
|Contribution|made|by|
|volunteers|
|Nia|
|Other|
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Achievements and Performance
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|RR|
|The|charity|seeks|to|maintain the|village|
|hall|in|good|order|for|the|safe|and|
|enjoyable|use|by|the|villagers|and|local|
|Summary|of the main|Pare|1.20|community.|
|achievements|of|the|charity,|
|identifying|the|difference|the|This|year has|seen the|major|renovation|of|
|charity's|work|has|made|to|the|hall,|following|significant|fund|raising|
|the|circumstances|of|its|and|project|management|by the|Trustees.|
|beneficiaries|and|any wider|The|renovation|of|the|hall|(completed|post|
|benefits|to|society|as|a|period|end)|marks|a|significant|
|whole.|improvement|to the|facilities|offered|for the|
|benefit|of the|villagers|and|local|
|community.|
|The|Trustees|and|Committee|members|
|make|considerable|efforts and|provide|their|
|personal|time|to|make|the|hall|available|
|and|to|facilitate|events|for the|benefit|of the|
|villagers and|local|community.|
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Additional information (optional) You may choose to include further statements where relevant about:
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|N/a|
|Achievements|against|Para|1.44|
|objectives|set|
|Nia|
|Performance|of fundraising|
|activities|against objectives|| P3141|
|sel|
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| Investment performance | Para 1.41 |
|---|---|
| againstobjectives |
Financial Review
| Review ofthe charity's | Para 1.21 | At the end ofthe financial period the charity |
|---|---|---|
| financial position at the end | held cash reserves of£31,688 ,82. | |
| of the period | ||
| Committed unbilled expenditureon the | ||
| renovation project at theend of the period | ||
| amounted to £27,189.22. Committed grants | ||
| and donations for the renovation project not | ||
| received during the period amounted to | ||
| £9,000. The adjusted free cash reserveson | ||
| this basisamounted to £13,699.60. The | ||
| renovation project has nowcompleted (post | ||
| period end) within budget, leaving the | ||
| charity with cash in excess of the below | ||
| noted reserve level. | ||
| Overall thecharity recordeda profitof £1,785.37 forthe period (adjusted to |
||
| exclude renovation related income and | ||
| expenditure) which compares favourably to | ||
| the small loss of£129.07 for the prior | ||
| period. | ||
| Statement explaining the | Para 1.22 | TheTrustees have informally agreed to |
| policy forholding reserves | hold £10,000 as a reserve against future | |
| stating whytheyare held | unknown costs or liabilitieswith regard to | |
| the maintenance and upkeep ofthe village | ||
| hall. | ||
| reserves | ||
| deficit | ||
| Explanation ofany | Para 1.23 | Currently there are no identified |
| uncertainties about the | uncertaintieswith regard tothe charity as a | |
| charity continuing as a going | going concern. | |
| concem |
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements |
where relevant about: | |
| Nia | ||
| The charity's principal sources offunds (including |
Par 1.47 | |
| any fundraising) | ||
| Nia | ||
| Investment policyand | ||
| objectives including any | a | |
| social investment policy | ||
| adopted | ||
| Nia | ||
| A description ofthe principal | Para 1.46 | |
| risksfacingthecharity |
Structure, Governance and Management
|Description ofcharity's
trusts:||||||
|---|---|---|---|
|Typeofgoverning document|||Par 1.25|Conveyanceand Trust Deed (Dated 30"|
|(trust
des
al
chart|||August 1978|
|How isthe charity||Para 1.25|Unincorporated Association|
|constituted?||||
|Trustee selection methods |||Para 1.25|Trustees areappointed orreappointed|
|including detailsofany|||annually at the AGM.|
|constitutional provisions e.g.||||
|election topost or name of||||
|any person or body entitled||||
|to appoint one ormore||||
|trustees||||
|Additional information (optional)||||
|You may
choose to include further statements where relevant about:||||
||||Nia|
|Policies and procedures||||
|adopted for the induction||sinless||
|and training oftrustees||||
|||||Nia|
|The charity'sorganisational||||
|structureand anywider||Para 1.51||
|network with which the||||
|charity works||||
|Relationship with any related|
parties|||Para 1.51||
|Sea||a||
|Reference and Administrative details||||
|‘Charityname
-—s———sY‘Bittesweill Village Hall||||
|Othername the charity
uses||||
|Charity's principal address||Bitteswell Village Hall,||
|||Manor Road||
|||Bitteswell||
|||Lutterworth,||
|||LE174RZ||
|ee|eee)|||
Names of the charity trustees who manage the charity
1[CareDo b ins [| Cd 2[PaulDo b ins [Char |CCdTSOSCSC~C~SCS al ‘ae Edwards dl 5{Lucinda Masters fe reste Nimmo |__| Appointed 16/0arz0z@_ | Underhill isa? | [mersnmee | A ee | ee eee )Ssweeae ee EE)| eee ee ee Se)=) ie || ee ee ee el a es(es Gey ysed 5 ee |) ge ee ee Ee eT sna es fe | cir aee) | EGCSneeeeeeennnny Gaceneeseinnemenne See Corporate trustees — names of the directors at the date the report was approved TCS [Directorname Ea ee) ee! Ge en ee eee ae ee Seeee eee Name of trustees holding title to property belonging to the charity a es ee,EE eee Sa,aS ee ees)|
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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|Type|of|Name|Address|
|adviser|
|Name|of chief executive|or|names|of senior|staff members|(Optional|information)|
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Exemptions from disclosure
Reasonasfor non-disclosure of key personne! details |
Other optional information
Nia
Declarations
The trustees declare that they have approved the trustees’ report above.
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signed on behalfof the charity's trustees oe i
Full name(s)| Paul Dobbins | Gillian Masters
Position (eg Secretary, |Chair Treasurer
Chair, etc) -
Date | 39/10/2025
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BITTESWELL VILLAGE HALL
ANNUAL ACCOUNTS FOR THE PERIOD 1ST APRIL 2024 TO 315T MARCH 2025
| Year Ending | Year Ending | ||
|---|---|---|---|
| 31/03/2025 | 31/ 03/2024 | ||
| PROFITANDLOSSACCOUNT | £ | £ | |
| INCOME | |||
| HALL HIRE | 2,209.00 | 1,446.50 | |
| COFFEE MORNING | & FUNDRAISING | 2,754.47 | 751.55 |
| RENOVATION GRANT & DONATIONS | 28,674.60 | 0.00 | |
| WAY LEAVE | 0.00 | 3.00 | |
| DEPOSITACCOUNT | INTEREST | 465.93 | 40.45 |
| TOTALINCOME | 34,104.00 | 2,241.50 | |
| EXPENSES | |||
| ADVERTISING | 0.00 | 100.00 | |
| CLEANING | 236.89 | 213.75 | |
| ELECTRICITY | 487.52 | 304.92 | |
| FIRE SAFETY | 37.50 | 93.30 | |
| GAS | 883.61 | 536.85 | |
| INSURANCE | 531.68 | 469,62 | |
| PATTEST | 0.00 | 75.00 | |
| WATER | 288.50 | 226.49 | |
| RENOVATION | 27,866.92 | 0.00 | |
| COFFEEMORNING & FUNDRAISING |
664,32 | 0.00 | |
| MISCELLANEOUS | 514.01 | 350.64 | |
| TOTAL EXPENSES | 31,510.95 | 2,370.57 | |
| PROFIT | 2,593.05 | -129.07 | |
| BANKRECONCILIATION | E | £ | |
| OPENING BALANCE: | |||
| CURRENT A/C | 630.38 | 994.65 | |
| BUSINESS RESERVE | A/C | 28,417.22 | 28,040.46 |
| PETTY CASH | 248.17 | 75.32 | |
| TOTAL | 29,295.77 | 29,110.43 | |
| CLOSING BALANCE | |||
| CURRENTA/C | 27,004.17 | 630.38 | |
| BUSINESS RESERVE | A/C | 29,733.15 | 28,417.22 |
| PETTY CASH | 151.50 | 248.17 | |
| TOTAL | 31,888.82 | 29,295.77 | |
| MOVEMENT | 2,593.05 | 185.34 |
Examined and confirmed to be a true andfair view from the records provided.
Graham Holyland, ACMA 29 October 2025
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t
Gi) || [FOR] CHARITY [ENGLAND] COMMISSION [AND] [WALES]
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Ee— * Independenton the examiner'saccounts report
Section A
Independent Examiner's Report
Report to the trustees! | _ members of | Bitteswell Village Hall On accounts for the year | 31/03/2025 Charity no | 508467 ended | (if any) Set out on pages | 1 - 2
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended
Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 ("the Act”).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
« the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts did not accord with the accounting records: or
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« the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to en per understanding of the accounts to be reached.
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Signed: Date: | 29/10/2025
Name: | Graham Anthony Holyland —SYS
Relevant professional RON, SOMA
qualification(s) or body
(if any):
Address: | The Hunting Box, The Nook, Bitteswell, Lutterworth, LE17 4R'Y
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IER
1
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners),
Give here details of any None. / items that the examiner wishes to disclose
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IER
2
October 2018