Charity No. 508282
THE SUTTON COLDFIELD CHORAL SOCIETY REPORT AND ACCOUNTS YEAR ENDED 3157 MAY 2025
ise Trustees' Annual Report for the period : ae Weg Period start date ‘Period end date
SectionA
Reference and administration details
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Charity name The Sutton Coldfield Choral Society Other names charity is known by Sutton Choral (working name) Registered charity number (if any) | 503282
Charity's principal address| Rectory Cottage
Acton Beauchamp
Names of the charity trustees who manage the charity
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2[Sue Brazier | [——SSSSd|SSSSSCSCS~S~S~wMembr]
4|CeriCorfield || [Unit][ 21/10/2024]
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7[NigetGonner [| SCS
9 | Celia Goldstein From 21/10/2024
10 | Gill Buck |sO From 5/11/2024 Trustees (co-opted)
11| Richard Mason | Music Director |= Trustees
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[NameDatesss acted if not for whole year
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March 2012
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| Names and addresses ofadvisers (Optional information) | ||
| Type ofadviser Name Address |
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| a | ||
| Name of chiefexecutive or names ofsenior staffmembers (Optional information) | ||
| Section B Structure, governance and management __ |
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| Description ofthe charity’s trusts | ||
| Typeofgoverningdocument | ¢onstitutionadoptedon 3%July 1978asamended on8" October2006 | |
| Howthecharity isconstituted | Unincorporated association | |
| F ‘Trusteeselectionmethods |
Allelected bymembersattheAnnualGeneralMeeting orco-optedby the committee, excepttheMusic Directorwho isatrustee ex-officioappoin ed |
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| - | by the other trustees. | |
| Additional governance issues (Optional information) | ||
| Youmaychooseto include additional information,where == relevant, about: |
Widernetwork. TheSociety is amember ofMaking Music (Reg. Charity 11, 249219), therecognised umbrella bod nting amat 0. 24 ), g rella body representing amateurmusic societies. |
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| ® policies and procedures oo oo ; adopted forthe induction and |
Managing risk. The Music Director is atrustee ofthe charityand also training oftrustees; receives payments fortaking rehearsals, conducting concerts and a — managing orchestral players. The firsttwo ofthese payment categories e the charity’s organisational are authorised by a clause in the Society’s constitution. Potential conflicts structure and any wider =—_of interest aremanaged by a written agreementwhich limits the amount of networkwithwhich the charity |
suchpayments andprovides forthe exclusion oftheMusicDirectorfrom works; all discussion and decision making which relates to them. |
| e relationship with any related |
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| parties; | ||
| e trustees’ consideration of |
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| major risks and the system | ||
| and procedures to manage | ||
| them. | ||
| SectionC — |
Objectives and activities | |
| Promotion ofchoral singing and other musical activities in the Sutton | ||
| Summary ofthe objects ofthe charitysetout in its |
Coldfield district, which shall includethe public performance ofat least one choralwork annually. |
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| governingdocument |
TAR 2 March 2012
The Society performs two, sometimes three, public concerts of classical choral music each year in the Sutton Coldfield area, providing a highquality cultural experience that would not otherwise be available in this community. The majority of these concerts are currently supported financially by the Sutton Coldfield Charitable Trust (Reg. Charity No. 218627), and tickets are priced as low as possible consistent with the need to employ relatively expensive professional musicians in order to maintain standards. Concessions are available to those under 25 years of age in full-time education.
Summary of the main The choir consists of approximately 50 members drawn from the area of activities undertaken for the benefit who receive training in the art of choral singing. The only public benefit in relation to restriction on membership is a minimum standard of musical ability. A these objects (include within membership fee is charged in order to cover costs but this is reduced or this section the statutory waived in cases of agreed hardship. Members under 25 years of age in declaration that trustees have | full-time education are not required to pay a fee. had regard to the guidance issued by the Charity The trustees have complied with the statutory duty to have due regard to Commission on public public benefit guidance published by the Charity Commission. benefit)
Additional details of objectives and activities (Optional information)
Volunteers. The members are all volunteers in so far as they donate their time and musical abilities without financial reward to further the aims and objects of the charity. Apart from this, a few volunteers are regularly used for providing front-of-house roles and, occasionally, interval refreshments at concerts. They are generally relatives or friends of singing members.
You may choose to include further statements, where relevant, about:
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e policy on grantmaking;
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e policy programme related investment;
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e contribution made by volunteers.
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March 2012
~ Achievements and performance
Section D
aayoeecharity Choir members attended 29 rehearsals during the year covered by this during the year report and performed three public concerts in compliance with the stated objects in the Society’s constitution.
The first of the concerts took place on 16" November 2024. The programme was chosen to celebrate the centenary of the death of Gabriel Fauré and included his well-known ‘Requiem’ and ‘Cantique de Jean Racine’. Schubert's ‘Mass in G’ was also performed. Approximately 150 people attended. This was closely followed on {2 December by a performance of Handel’s ‘Messiah’, a joint venture with the Sutton Coldfield Chamber Choir which it is hoped to repeat in future years. The Society’s president, the Rt .Hon. Sir Andrew Mitchell M P, was present along with an audience of around 175. The Chamber Choir paid a share of the expenses of the concert itself and the necessary extra rehearsals by obtaining a grant from the Royal Sutton Coldfield Town Council. The final concert of the season was performed on 10" May 2025 and consisted of John Rutter’s ‘Requiem’ and Mozart’s ‘Coronation Mass’. Between the two main works was Mozart's ‘Laudate Dominum’ with the solo part taken by one of the choir members, sung in memory of Mrs. Jean Jones, a former member and generous donor. Members of her family were present and presented the Society with a substantial donation from the Owen Highway Trust (Reg. Charity No. 251974). There were approximately 145 people in the audience. The concerts were each accompanied by a professional orchestra and soloists and conducted by the Society’s Music Director, Richard Mason. They were all held at Emmanuel Church, Wylde Green.
Due in part to some unexpected donations and increased support from the Sutton Coldfield Charitable Trust, the Society is currently in a good financial position and at last showing strong signs of recovery from the setbacks associated with the COVID pandemic. Choir numbers are gradually returning to the optimum figure of 55 and more enquiries are being received from prospective new members. Concert audience figures have also been noticeably higher in the past year, a trend that seems set to continue. One or two concerns still remain, particularly the difficulty in recruiting younger singers, but the general picture suggests that the future of the Society is looking bright.
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March 2012
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Section E Financial review
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Present policy is to maintain reserves at least equal to the typical Brief statement of the expenditure on an orchestral concert. This would enable the Society to charity’s policy on reserves continue operating for long enough to re-plan its activities in the event of an unforeseen concert cancellation not covered by insurance or the nonrenewal of important grant funding. The funds currently available are sufficient to meet this objective. Policy last reviewed Oct. 2019. Details of any funds materially in deficit
Further financial review details (Optional information)
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You may choose to include
additionalPe : : $ources of funds. !n a typical: recent year the Society’s‘atte income| was
relevant about:information, where deriveden from the followinggssources:.
¢ the charity’s principal Members’ subscriptions 29%
sources of funds (including | Ticket and programme sales 25%
any fundraising); Official and charitable grants 17%
¢ how expenditure has Patrons and donors 17%
supported the key objectives | Self-help fundraising 8%
of the charity; Miscellaneous 4%
¢ investment policy and The percentages for grants and donors are subject to considerable
objectives including any fluctuation from year to year as income from these sources is often
ethical investment policy received on a non-recurring basis.
adopted.
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Section F
Other optional information
Section G Declaration . The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Position (eg Secretary,Full name(s)Chair, || C elha i ar Jean Goldstein Po etc) Date| 47% August 2025 :
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March 2012
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE SUTTON COLDFIELD CHORAL SOCIETY
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| report on the accounts for the year ended 31 May 2025 set out on pages two to six.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. You consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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*® examine the accounts under Section 145 of the 2011 Act; e follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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e to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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e to keep accounting records in accordance with Section 130 of the 2011 Act; and
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e to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
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have not been met; or —
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John T Smart
54 Stirling Road, Sutton Coldfield, West Midlands, B73 6PS
Dated: 28 July 2025
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THE SUTTON COLDFIELD CHORAL SOCIETY
BALANCE SHEET
AS AT 315" MAY 2025
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|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Current|Assets|
|Bank|Accounts|
|Current|account|5,158|355|
|Deposit|account|2,103|3,045|
|Lottery|account|104|7,365|24:|3,424|
|COIF|Charities|Deposit|Fund|3,006|2,867|
|Debtors|and|prepayments|
|Charitable|Trust|grant|1,747|-|
|income|tax|recoverable|1,542|726|
|Prepayments|83|83|
|3,372|809|
|13,743|7,100|
|Current|Liabilities|
|Creditors|and|accruals|428|24|
|428|24|
|Net|Current Assets|13,315|7,076|
|Represented|by:|
|Accumulated|fund|balance 1 June|2024|7,076|4,505|
|Excess|of|Income|over|Expenditure|
|for the|year|6,239|2,571|
|Accumulated|fund|balance 31° May 2025|13,315|7,076|
|Approved|by|
|Chairman:|_|wt|o|ee,Car|
|Treasurer:|A. (|Meekey|Dated:|| Thug|wk Dorws,|
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THE SUTTON COLDFIELD CHORAL SOCIETY
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31° MAY 2025
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|---|---|---|---|---|---|---|---|---|
|2025|2024|
|£|£|£|£|
|INCOME|
|Concert|income|
|-|Ticket|and|Programme|Sales|7,829|3,651|
|-|Sutton|Coldfield|Charitable|Trust|Grant|5,000|2,500|
|-|Other|Specific|Grants|and|Donations|2,250|1,500|
|15,079|7,651|
|Subscription|income|-|(see|note|2)|6,011|5,324|
|Other|Donations|-|(see|note|3)|3,545|is|
|Lottery|income —|(see|note|6)|444|396|
|Other|self-help|income|-|(see|note|5)|1,225|1,256|
|Interest|received|197|172|
|TOTAL INCOME|26,501|14,814|
|EXPENDITURE|
|Concert|Expenditure — (see|note|1)|15,157|7,725|
|Rehearsal|Costs|
|-|Music|Director|1,750|1,500|
|-|Absence|cover|noone|70|
|-|Accompanists|1,300|1,100|
|-|Room|hire|997|750|
|——|4,047|_...-—-—:|33,420|
|Vocal|music|hire|and|purchase|101|152|
|Subscriptions|and|insurance|337|259|
|Bursary|payments|150|250|
|Administration|45|36|
|Website|maintenance|99|100|
|Lottery|expenses ~|(see|note|6)|245|223|
|Bank|charges|(other than|lottery)|81|78|
|TOTAL|EXPENDITURE|20,262|12,243|
|Excess|of Income|over|Expenditure|for the year|6,239|2,571|
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THE SUTTON COLDFIELD CHORAL SOCIETY
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31°* MAY 2025
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|---|---|---|---|---|---|---|---|---|
|Schubert|Handel|Rutter and|
|NOTE 1|and|Fauré|Messiah|Mozart|Total|
|£|£|£|£|
|CONCERT|INCOME|
|Ticket|sales|2,256|3,064|2,147|7,467|
|Programme|sales|136|76|150|362|
|2,392|3,140|2,297|7,829|
|CONCERT|EXPENDITURE|
|Conductor|675|375|675|1,725|
|Soloists|650|1,050|850|2,550|
|Orchestra|3,490|1,970|2,580|8,040|
|Keyboard|players|150|150|200|500|
|Venue|hire|150|150|150|450|
|Orchestral|music|76|31|213|320|
|Ticket|and|programme|printing|87|74|91|252|
|Publicity|195|205|116|516|
|Orchestra|management|349|197|258|804|
|5,822|4,202|5,133|15,157|
|GROSS DEFICIT|(3,430)|(1,062)|(2,836)|(7,328)|
|S|C|Charitable|Trust|grant|2,500|anne|2,500|5,000|
|Sutton|Coldfield|Chamber|Choir|a----|1,000|sees|1,000|
|Donations|nooen|1,000|weres|1,000|
|Tax|recoverable|none|250|aon|250|
|NET SURPLUS /|(DEFICIT)|(930)|1,188|(336)|(78)|
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THE SUTTON COLDFIELD CHORAL SOCIETY
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31°* MAY 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | € | £ | ||
| NOTE | 2 | ||||
| Subscription Income | |||||
| Members’ subscriptions | |||||
| - | Gift Aid | 2,430 | 2,112 | ||
| - | Other | 1,830 | 1,690 | ||
| - | Tax recoverable | 607 | 528 | ||
| - | 4,867 | 4,330 | |||
| Patrons’ subscriptions | |||||
| - | Gift Aid | 515 | 595 | ||
| - | Other | 500 | 250 | ||
| - | Tax recoverable | 129 | 149 | ||
| 1144 | 994 | ||||
| Total | Subscription Income | 6,011 | 5,324 | ||
| NOTE | 3 | ||||
| Unrestricted Donations | |||||
| Gift | Aid | 2,022 | 11 | ||
| Other | 1,018 | 1 | |||
| Tax | recoverable | 505 | 3 | ||
| 3545 | 15 |
NOTE 4
Trustees’ Remuneration and Benefits
During the period covered by these accounts, Richard Mason, a trustee, was paid a total of £3,475 for professional services as provided for in the Society’s governing document. He was also paid an additional sum of £344 for orchestra management under a written agreement compliant with the Charities Act 2011, 5.185. No other trustee or connected person received any payment except reimbursements supported by receipts and invoices for goods or services purchased.
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THE SUTTON COLDFIELD CHORAL SOCIETY
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31° MAY 2025
| 2025 | 2024 | |||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| NOTE5 | ||||||
| Self-help Income (net ofexpenditure) | ||||||
| Programme advertisements | 85 | 100 | ||||
| Smartie tubes | 43 | 54 | ||||
| Sale ofcakes and drinks | 195 | 151 | ||||
| Social events | 165 | 304 | ||||
| Concert programme sponsors | 175 | 190 | ||||
| ‘Famous Musicals’ card | --- | 40 | ||||
| Moor Hall carols | 300 | 200 | ||||
| Hire of music | 188 | 132 | ||||
| Cartridge recycling | 23 | 39 | ||||
| Tax recoverable | 51 | 46 | ||||
| 1225 | 1,256 | |||||
| NOTE 6 | ||||||
| Lottery | ||||||
| INCOME | ||||||
| Subscriptions | 444 | 396 | ||||
| EXPENDITURE | ||||||
| Prizes | 163 | 141 | ||||
| Registration/renewal fee | 20 | 20 | ||||
| Bank charges | 62 | 62 | ||||
| an | 245 | _ | 223 | |||
| TransferredtoSCCSfunds | 199 | 173 |
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