Haxby Village Hall
(Charity Number: 508205)
Trustees Annual Report & Financial Statements for the year ended
31st March 2022
Charity accounts preparation & independent examination service
Haxby Village Hall
| Haxby Village Hall | |
|---|---|
| (Charity Number: 508205) | |
| Contents | |
| Index | Page |
| Report of the Trustees | 1 |
| Independent Examiner's Report | 5 |
| Receipts & Payments Accounts | 6 |
| Statement of Assets and Liabilities | 7 |
| Notes to the Accounts | 8 |
Trustees' Annual Report
From: 1st April 2020
To: 31st March 2021
Charity's full name Haxby Village Hall
Registered Charity number 508205
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The property shall be held in trust for the purpose of a Village Hall for the use of the Parish without distinction of political, religious or other opinions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
The Village Hall is maintained to provide facilities for the community including local organisations, charities and businesses. It can be used for classes, parties, fundraising events, meetings, leisure activities and entertainment as well as for any other purpose as permitted by the premises licence.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
The Charity contnues to provide facilities for individual and business hirers,children's parties, dance classes, families and local organisations.Children's birthday parties with an indoor bouncy castle are still a favourite event.Evening dances and concerts with a big band sound are popular. Two bands use the hall for rehearsals during the week. Toddler and pre school activities and classes are very busy during the day in the main hall. Bookings of the premises remain at a satisfactory level and have increased slightly on last year.Improvements include the finish of the repair work on the roof, We now have a completely new roof and thanks must go to everyone who helped in achieving this great step forward. Our programme of smaller repairs and maintenance continues. A new car park surface has been laid. Front elevation has been freshly repointed. New fire doors have been put in place. A fire alarm system has been fitted to the whole building.
1
Financial review
Review of the charity’s financial position at the end of the period
The charity's financial position at the end of the period was satisfactory with an increase in overall funds held as shown in the accounts.
Statement explaining the policy for holding reserves stating why they are held
The reserves policy states that in addition to our restricted funds we will be holding reserves of £10,000 which would cover three months of running costs and emergency works. This was increased to £12,000 on 16th June 2016 by transferring £2,000 from the Community a/c . These funds remain in place.
Amount of reserves held
£66,395 of unrestricted reserve
Reasons for holding zero reserves N/A
Funds materially in deficit None
Explanation of any uncertainties about the charity continuing as a going concern
There are no uncertanties
Structure, governance and management
Description of the charity's trusts
Type of governing document Trust Deed dated 09/08/1978 (e.g. trust deed, royal charter)
How the charity is constituted Unincorporated association. (e.g unincorporated association, CIO)
Trustee selection methods including Trustees step down at the AGM but may offer themselves for details of any constitutional reappointment at the AGM. Additional trustees can be appointed provisions e.g. election to post or at a meeting of the existing trustees during the year. All trustees name of any person or body entitled must provide a personal statement as required by the charity's to appoint one or more trustees “Conflict of Interest Policy” and are required to complete a “Declaration of eligibility for newly appointed trustees”
2
Reference and administration details
Charity's full name
Charity's full name Haxby Village Hall Other names the charity is known by Haxby Memorial Hall Charity’s principal address 16, The Village Haxby York
Postcode YO32 3HT
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Board of trustees Board of trustees Board of trustees Sheila Wright Anne Hysted Ellen Samuel Secretary Trustee Trustee Mr David Beal Chair Board of trustees David Flower Treasurer Board of trustees |
Name of trustees holding title to property belonging to the charity
| Name of trustees holding title toproperty belonging to | Name of trustees holding title toproperty belonging to | the charity |
|---|---|---|
| Trustee name | Dates acted if not for wholeyear | |
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
None | |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A | |
| Details of arrangements for safe custody and segregation of such assets from the charity’s ownassets |
N/A |
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| York Outsource Accountancy Services and Independent Examinations YO1 7PR Independent Examiner Karen Wood ACMA Hiscox Building, Peasholme Green |
3
Name of chief executive or names of senior staff members
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Full Name David Beal Position Chair Date 06/06/2022
4
Independent examiner’s report to the trustees of Haxby Village Hall
I report on the accounts of: Haxby Village Hall for the year ended: 31st March 2022
which are set out on pages 6 to 8.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
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Date:
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Haxby Village Hall
(Charity Number: 508205)
| 31st March 2022 Receipts &payments accounts for theyear ending: |
31st March 2022 Receipts &payments accounts for theyear ending: |
31st March 2022 Receipts &payments accounts for theyear ending: |
31st March 2022 Receipts &payments accounts for theyear ending: |
31st March 2022 Receipts &payments accounts for theyear ending: |
|---|---|---|---|---|
| Transfer between funds Caretaker's salary (inc relief) Bank interest Caretaker's house - water & sewage Caretaker's house - repairs Hall - running costs Hall - water & sewage Total receipts Receipts Hire income Donations & fundraising Grants received Rental income Net of receipts/(payments) Hall - gas & electricity Hall - repairs & maintenance Hall decoration & improvement Cleaning & waste costs Bank charges Food for foodbank Foodbank insurance Refunds of deposit Hall - insurance Balance brought forward Balance carried forward Fundraising costs Total payments Payments Administration & office costs Independent examiner's fee Website & IT costs |
Unrestricted funds £ 10,431 27,291 1076 19,118 5 57,921 17,318 446 715 165 305 2,911 5,212 4,585 10,924 2,260 2,136 214 - 284 3,665 300 1,336 10 52,786 5,135 - 61,260 66,395 |
Restricted funds £ - - 2,400 - 2,400 - - - - - - - 1,000 - - - 939 - - 1,939 461 - 1,567 2,028 |
2022 Total funds £ 10,431 27,291 1,076 21,518 5 60,321 17,318 446 715 165 305 2,911 5,212 5,585 10,924 2,260 2,136 214 939 284 3,665 300 1,336 10 54,725 5,596 62,827 68,423 |
2021 Total funds £ 11,846 8,655 971 31,778 21 |
| 53,271 | ||||
| 17,527 430 - - 257 2,743 3,335 14,078 5,000 520 1,695 10 237 - 2,121 300 - - |
||||
| 48,253 | ||||
| 5,018 57,809 |
||||
| 62,827 |
6
Haxby Village Hall
(Charity Number: 508205)
| Statement of assets and liabilities at: | 31st March 2022 | 31st March 2022 | 31st March 2022 | |
|---|---|---|---|---|
| Current bank account BMM (Roof) account Fundraising bank account Esaver account Paypal Petty cash Liabilities Independent examination fee Assets Cash at bank and in hand |
Unrestricted funds £ 20,313 58 - 45,014 590 420 66,395 Unrestricted funds £ 300 300 |
Restricted funds £ 2,028 - - - - 2,028 Restricted funds £ - - |
2022 Total funds £ 22,341 58 - 45,014 590 420 68,423 2022 Total funds £ 300 300 |
2021 Total funds £ 18,097 857 1,000 42,039 323 511 |
| 62,827 | ||||
| 2021 Total funds £ 300 |
||||
| 300 |
7
Haxby Village Hall
(Charity Number: 508205)
Notes to the accounts for the year ended:
31st March 2022
1. Basis of accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
2. Funds analysis
2.1 Restricted funds
Fund name
Foodbank project Haxby Town Council
Purpose
Delivery of food to those in need Towards costs of gate & garden
2.2 Movement of major
| 2.2 Movement of major | |||||
|---|---|---|---|---|---|
| Haxby Town Council General funds Designated funds Unrestricted funds Total funds Foodbank project Restricted funds |
Balance b/fwd £ 49,260 12,000 61,260 £ 1,567 - 1,567 62,827 |
Incoming resources £ 57,921 - 57,921 £ 1,400 1,000 2,400 60,321 |
Resources expended £ 52,786 - |
Transfers £ - - |
Balance c/fwd £ 54,395 12,000 |
| 52,786 | - | 66,395 | |||
| £ 939 1,000 |
- - |
£ 2,028 - |
|||
| 1,939 | - | 2,028 | |||
| 54,725 | - | 68,423 |
8
| 31st March 2022 Approval of accounts for theyear ended: |
31st March 2022 Approval of accounts for theyear ended: |
|
|---|---|---|
| Signed for and on behalf of the trustees Print name The report and accounts were approved at a meeting of the Trustees held on: David Beal |
||
| 31/08/2022 | ||
| Date | ||
| 31/08/2022 | ||
| Date | ||
| CHAIR | ||
| Position (e.g. Chair etc) |
9