Report and Accounls for the year ended 28 February 2023 WHITLEY BAY DISTRICT SCOUT COUNCIL HONORARY PRESIDENT Sir Neville Trotter FCA JP HONORARY VICE PRESIDENT Andrew Heslop TRUSTEES: Ex-Officio- Appointment Name. Chaiman John Jeffs District Commissioner Chadie Ross Treasurer David Stafford Secretary Louise Godlington Explorer Scout Commissioner Paul Willis Network Scout Cornmissioner Fran Iley TRUSTEES: Elected Name: John Amey Sonia Hughes Michelle Mobberfey Michelle Parrack Andrew Coulson Colin Raistsick TRUSTEES: Nominated Name: lan Atkinson Tony Benrsett Lesley Blakey Caroline Chadton Michael Munro David Hunter TRUSTEES.. Co-opted Name: Elliot Rogers BANKERS Natwest 18 Park View, Whitley Bay CUSTODIAN TRUSTEES: None OTHER ADVISERS: None GroU￿DIstrict Registration Numberwtth the Scout Associats"on T2651 Charity Registration Number 508183 Contact Name and Aijdress David Stafford (District Treasurer) 5 Westem Court Whiuey Bay Tyne & Wear NE26 1JR Trustees Annual Report for the year ended 28 Febrnary 2023 OR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR As per the Whitley Bay and District Scout Council Year Book 2022-2023 At the end of the year in(x)me re￿rVeS amounted to £102.916.25 £482.04 of the above value relates to the valuation of the District S￿ut Headquarter5, {the Quarry Centrel, various equipment storage kcattins and sailing and HQ equipment This amount may or may not be realised. RESERVES POLICY The District's policy on reserves is lo hold sufficient resour￿ to continue the charitable activities of the District should income and fvndraising activittes fall short A ￿rtain level of reserves is required simply to finan￿ and underwrite activthes that generate a level of income. The District Executive Committee considers that the District needs reserves of approximalely £15,000 in order to achieve this for up to a year. In addttion the District Executs"ve Committee consider tt prudent to hold at least £20,000 in re5eTves for any unexpected expendtture that may be required for general improvements or maintenance of the Quarry Centre or any other groups wilhin Whtvey Bay District. The District held unrestricted reserves of £102,916.25 at the year end. The lease on the Quarry Centre expired in 2014 and the executive committee cOns￿er that the level of reserves presenly held should be sufficient to cover the outcome of discussions wtth the Council which remain on-going. This is considered sufficient for the conbngencies set out above. The District has no fvnds that are in deficit. The Trustees have identffied the major risks to which they believe the Dtstrict is exposed. They have reviewed these and established systems to rn￿gate them. The objectives of the District are the continuation of eftient scouting acbvities within the local area. The District is a trust established under its nJle5. which are ujmmon to all Scout Districts. Trustees are appointed in accordan￿ with the Policy. Organi5ation and Rules of The So)ui Association. Approved by the Tnjstees on 20" April 2023 and signed on their behatf by David Stafford District Treasurer Jo District Chai￿rran Statement of FinallcÈal Activiti¢s for the Y￿ ended 28 Febnwy 2023 Previous Year This Year GENERAL FUND TOTAL INCOMING RESOURCES IPage4) 92521.71 68748.83 TOTAL RESOURCES EXPENDED IP4e51 104785.29 64085.95 NET INCOMINGIOUTGOING RESOURCES -12263.58 4662.88 Gains (losses) on investsnent assets Realised Unrealised Revaluation of tangible fixed assets NET MOVEMENT IN FUND FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD -12263.58 11517983 102916.25 4662.88 110516.95 115179.83 Restricted funds- included in District Cash Funds BIF Ineome Expenditure Balanc¢ Training 6025.47 50.00 996.00 5079.47 Notes This Year Previous Year INCOMING RESOURCES Memberships subscriptions 37056.00 35801.50 INVESTMENT INCOME Bank Interest 171A9 282.39 DONATIONS Use of Quary Centre First Response Sundry SSE good will payment 1610.00 50.00 0.00 0.00 1660.00 200.00 40.00 42.00 298.33 580.33 ACTIVITIES District Camp Hill Walking Raft Building Odeon RefLtnd District Explorer Scout Unit 1054.00 460.00 40.00 930.00 41783.70 44267.70 0.00 0.00 80.00 0.00 13835.58 13915.58 FUND RAISING Coffee Moming 1864.85 1864.85 711.60 711.60 OTHER INCOME RESOURCES PRS refund Pigdon Camp Site Gang Show InsLSrance Grants Badge Sales Marine Ins Rthnd 111.04 1990.00 393.93 0.00 5006.60 0.00 7501.57 0.00 461.50 400.62 12763.00 3753.30 79.01 174S7.43 TOTAL INCOMING RESOURCES 92521.71 68748.83 Notes This Year Prewou5 Year RESOURCES EXPENDED MEMBERSHIPS PAYABLE TO NORTHUMBERLAND COUNTY 34797.25 34688.50 PREMISES Rent Light, heat, water & Talk Talk InsUran￿(preMiseS & equipment) Repairs & renewals Pigdon Campsrte Cleaning Gang Show Ins 960.07 2019.02 3395.97 3462.86 690.23 0.00 393.93 10922.08 946.64 1623.00 3374.45 2692.30 16.16 38.25 400.62 9091.42 DONATIONS 0.00 ACTIVITIES Sections- AAC Training District Scout Camp District Explorer Scout Unit 1709.46 1442.43 1052.85 0.00 11289 21 13784.49 940.91 46701 62 50347.99 FUNDRAISING EXPENSES Coffee Moming 77.98 77S8 94.47 94A7 ADMINISTRATION Postsges stationery Photocopier Adminlsundry Insurancelmarine & Personal Liabilty} 1088 160.34 433.29 1217.10 587.90 2409A1 29.70 83.09 71.78 957.67 732.34 1874.58 OTHER EXPENDITURE Development Account AGM Cost of Badges sold Refunds re Quarry Centre hire 2165.00 252.62 3715_24 0.00 6132.86 0.00 317.35 4035.65 80_00 4433.00 DEPRECIATION TOTAL RESOURCES EXPENDED 97.62 104785.29 119.49 64085.95 Notes This Year Previous Year FIXED ASSETS Tangible Assets Investments 482.04 579.66 482.04 579.66 CURRENT ASSETS StockslBadges Debtors Cash at bank ar¢d in hand 2669.10 341.56 100496.49 103507.15 2831.36 107_14 128705.21 131643.71 Less= CURRENT LIABILITIES Amounts due within 1 year 1072.94 17043.54 NET CURRENT ASSETS 102434.21 114600.17 Less.. LONG TERM LIABILITIES Amounts due after more than 1 year 0.00 102434.21 114600.17 NET ASSEts Represented by'.- GENERAL FUND 102916.25 115179.83 102916.25 115179.83 WHITLEY BAY DISTRICT SCOUT COUNCIL NOTES TO THE ACCOUNTS f¢r tr* year ended 28 FebI￿ry 2023 1. ACCOUNTING POLICIES a} Basis of accounb.ng These accoLtnts are prepar￿1 under the historir*l ia)st convention Imodtfied to ir¥Juile the revaluation of investments) in ac(xJrdance wlh applic£ble a¢Xx￿nIlThj Standar(Is arvj the Ststement of Recommended Pracbce"Accr4Jniing by Charities" bl Provision for deprecialion of f￿d assets held for use by Ihe dwity is ma(le at annLAI rates calculated to spread thè Ix)st { less antiry"pated Tes•dual disp)sal value) OF eath asset eventy over its expected useful lrfe. The depreciation raies QJFretty in use are as folknws using the redwThJ balatM* method: Huts and Garages li)% Sailing 2. OTHER FUND RAISING INCOME AND EXPENDMJRE Events where nather the in(x)me nor expenditure eX￿ded £5(X). 3. GRA￿rS RECEIVED Nil this year TOTAL 4. TANGIBLE ASSEfs AND DEPRECIAMON Quary Huts& Sailllig Garages Dingh￿$ £167.[KKj.C￿ £3.611.30 £18.985.89 £167,iJxI.rJi £3,479.27 £18.589.29 £o.(K) £132.03 HQ Equipment £13,720.30 £13,669.27 £57_03 TOTAL Cost brought fowrd Depreciation broughtforward Net Book Value 28r212022 Additions during year Charge for year Net 28r212023 Insuran(* Cover £203.317.49 £202,737.83 £579.efj £0.00 £97.62 £13.20 £0 ty) £118.83 £363,991.(K) £45,028.IXI £79.32 £317.28 £15.610.00 £5.10 £45.93 £n.870.C £482.04 £502.499.00 The major asset 8bove is 1he Quatry Centre. whK* ks a storey btick l)uilt building with three meeting rooTN8 and wth full seTwces. in good structural order and decorative coThJition. 5. STOCKS Badges TOTAL 2,669.10 2.669.10 6. CASH AT BANK AND IN HAND Oistrict Treasurer Explorers Gang Show District Badge S8U8tary TOTAL 51.565.17 32,264.01 13.165.30 3,502.01 100N96.49 7. CONTINGE￿[ LIABILITIES The Quarry Gentre is owned byWh￿eY Bay DistrKa Scoth Counal by virtue of a lease of the land from North Tyneside Counctl, for a temi of 28 years from 1st October 1986. at an annual ￿nt of£250, revssable every 7 years. The renewal ofthe lease t5 ¢xJrrenty ￿r￿er discussion wth North Tyneside Couwl. Other rents are (xjrrenty payable on an inform81 bas￿. 8. A fijll and detsiled copy of the Gang Shrmf accounts is available on rg]uest from the Gang Show Treasurer. 9. A full and detsiled c#)py of the Eyplorer Unit ac>xurrts is available on request from the Explorer Group Treasurer. Independent examinerfs report to the trustees of Whitley Bay Distrirt Scout Council I report to the trustees on my examination of the accounts of the Whitley Bay District Scout Council for the year ended 28 February 2023. Responsibilities and basis of report As the charity trustees of the Whttley Bay District knut Council you are ￿sponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACVI. I report in respett of my examination of the Whitley Bay District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Comm￿10n under section 14515llbl of the Act. Independent examinerfs ststement I have completed my examination. I confinn that no material matters have come to my attention in connertion wtth the examination gNing me cause to believe that in any material respect: Accounting records were not kept in respect of the Whitley Bay Distrirt Scout Council as required by section 130 of the Act: or The accounts do not accord with those record I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sign Name: Robert Hurren Relevant professional qualification or membership of professional bodies lif any): ACPA Address= 2-4 Protection House Albion Road North Shields NE30 2RH CHARITY COMMISSION | Independent examinerfs report on the FOR ENGLAND ANO WALES I accounts Section A Independent Examinerfs Report Report to the trusteesl members of On accounts for the year ended Charity no lif any Set out on pages I report to the tnjstees on my examination of the accounts of the above chartty (Yhe Trust.) for the year ended Responsibilities and basis of report As the thariws trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent tThe charitys gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualffied member of linsert name of applicable listed bodyl]. Delete [ ] rf not applicable. I have completed my examination. I confirin that no material matters have come to my attention in connection with the examination (other than that disclosed below") vthich gFves me cause to telieve that in, any material respect". the accounting records v￿￿ not kept in a¢¢ordants with section 130 of the Charities Act", or the accounts did not accord with the accounting records; or the accounts dtd not comply wtth the applicable requirements con￿MIng the form and content of a￿O￿nIS set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: Relevant professional qualification(s} or body IER Oct 2018 (rf any): Address: kèT&CI [E 14 EMI£Lf)S Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018