Twstees Annual Report for the year ended 28 February 2021 MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR As per the Whitley Bay and District Scout Council Year Book 2020-2021 At the end of the year income reserves amounted to £110,516.95 £699.15 of the above value relates lo the valuation of the District Scout Headquarters, (the Quarry Centrel, various equipment storage locations and sailing and HQ equipment. This amount may or may not be realised. RESERVES POLICY The District's policy on reserves is to hold sufficient resources to continue the charitable activrfties of the District should income and fundraising activib.es fall short. A ￿rtain level of reserves is required simply to finance and underwrite activities that generate a level of income. The District Executive Committee considers that the District needs reserves of approximately £15,000 in order lo achieve this for up to a year. In addition the District Executive Committee consider il prudent to hold at least £20,000 in reserves for any unexpected expendrture that may be reqLJired for the Quarry Cent￿, such as possible new roofing, rewiring of the electncal system or general improvements. The District held unrestricted reserves of £110,516.95 at the year end The lease on the Quarry Centre expired in 2014 and the executive committee consider that the level of reserves presently held should be sufficient to cover the outcome of discussions wth the Council which remain on-going. This is considered sufficient for the contingencies sel out above. The District has no funds that are in deficit. The Trustees have identified the major risks lo which they believe the District is exposed. They have reviewed these and established systems to mitigate them. The objectives of the District are the continuation of efficient scouting activities within the local area. The District is a trust estsblish&J under its rules, which are common to all Scout Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Associab"on. Approved by the Trustees on 22 April 2021 and signed on their behalf by David Sla District Treasurer John Jeffs District Chairman ## **Report and Accounts for the year ended 28 February 2021** WHITLEY BAY DISTRICT SCOUT COUNCIL HONORARY PRESIDENT Sir Neville Trotter FCA JP HONORARY VICE PRESIDENTS Andrew Heslop David Reed TRUSTEES: Ex-Officio – Appointment Name. Chairman John Jeffs District Commissioner Charlie Ross Treasurer David Stafford Secretary Louise Godlington Explorer Scout Commissioner Paul Willis Network Scout Commissioner Fran Iley TRUSTEES: Elected Name: John Arkley Caroline Charlton Sonia Hughes Michelle Mobberley Michael Munro Andrew Coulson TRUSTEES: Nominated Name: Ian Atkinson Tony Bennett Lesley Blakey Katie Willis Elliot Rogers Fin Godlington resigned- 16/10/2020 BANKERS NatWest 18 Park View, Whitley Bay CUSTODIAN TRUSTEES: None OTHER ADVISERS: None Group/District Registration Number with the Scout Association T2651 Charity Registration Number 508183 Contact Name and Address David Stafford (District Treasurer) 5 Western Court Whitley Bay Tyne & Wear NE26 1JR ## **Trustees Annual Report for the year ended 28 February 2021** ## MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR As per the Whitley Bay and District Scout Council Year Book 2020-2021 At the end of the year income reserves amounted to £110,516.95 £699.15 of the above value relates to the valuation of the District Scout Headquarters, (the Quarry Centre), various equipment storage locations and sailing and HQ equipment. This amount may or may not be realised. ## **RESERVES POLICY** The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. A certain level of reserves is required simply to finance and underwrite activities that generate a level of income. The District Executive Committee considers that the District needs reserves of approximately £15,000 in order to achieve this for up to a year. In addition the District Executive Committee consider it prudent to hold at least £20,000 in reserves for any unexpected expenditure that may be required for the Quarry Centre, such as possible new roofing, rewiring of the electrical system or general improvements. The District held unrestricted reserves of £110,516.95 at the year end. The lease on the Quarry Centre expired in 2014 and the executive committee consider that the level of reserves presently held should be sufficient to cover the outcome of discussions with the Council which remain on-going. This is considered sufficient for the contingencies set out above. The District has no funds that are in deficit. The Trustees have identified the major risks to which they believe the District is exposed. They have reviewed these and established systems to mitigate them. The objectives of the District are the continuation of efficient scouting activities within the local area. The District is a trust established under its rules, which are common to all Scout Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Approved by the Trustees on 22[nd] April 2021 and signed on their behalf by David Stafford District Treasurer John Jeffs District Chairman ## Statement of Financial Activities Summary for the year ended 28[th] February 2021 ||||Previous|| |---|---|---|---|---| ||This Year||Year|| ||£||£|| |**GENERAL FUND**||||| |TOTAL INCOMING RESOURCES (Page4)|83913.27||140962.99|| |TOTAL RESOURCES EXPENDED (Page5)|86352.00||133712.26|| |NET INCOMING/OUTGOING RESOURCES|-2438.73||7250.73|| |Gains (losses) on investment assets|Nil||Nil|| |Realised|Nil||Nil|| |Unrealised|Nil||Nil|| |Revaluation of tangible fixed assets|Nil||Nil|| |NET MOVEMENT IN FUND|-2438.73||7250.73|| |FUND BALANCES BROUGHT FORWARD|112955.68||105704.95|| |FUND BALANCES CARRIED FORWARD|110516.95||112955.68|| |**Restricted funds- included in District Cash**||||| |**Funds**|**B/F**|**Income**|**Expenditure**|**Balance**| |Training|8452.32|0.00|1414.00|7038.32| ||Notes|This|Previous| |---|---|---|---| |||Year|Year| |**INCOMING RESOURCES**|||| |Memberships subscriptions||40978.75|39888.75| |INVESTMENT INCOME|||| |Bank Interest||**28.95**|**169.14**| |DONATIONS|||| |Use of Quarry Centre||220.00|3388.00| |First Response||0.00|144.00| |Sundry||0.00|240.00| |||**220.00**|**3772.00**| |ACTIVITIES|||| |Beaver Marra/Fun Day||0.00|642.00| |Young Leaders||0.00|0.00| |Monopoly Run||0.00|1652.80| |Gang Show|8|495.00|21265.91| |Sections||0.00|4420.00| |District Scout Camp||0.00|1034.50| |District Explorer Scout Unit|9|20840.15|48616.39| |||**21335.15**|**77631.60**| |FUND RAISING|||| |Book Sale||1497.90|8155.90| |Chinese Meal||0.00|427.33| |Coffee Morning||274.87|0.00| |Chinese Meal||0.00|699.50| |||**1772.77**|**9282.73**| |OTHER INCOME RESOURCES|||| |Pigdon Camp Site||24.00|4274.00| |Gang Show Insurance||400.62|387.86| |Grants|3|17621.00|1000.00| |Badge Sales||1532.03|4556.91| |||**19577.65**|**10218.77**| **TOTAL INCOMING RESOURCES 83913.27 140962.99** ||Notes|This Year|Previous| |---|---|---|---| ||||Year| |**RESOURCES EXPENDED**|||| |MEMBERSHIPS PAYABLE TO|||| |NORTHUMBERLAND COUNTY||37915.50|37026.00| |PREMISES|||| |Rent||941.14|948.21| |Light, heat, water & Talk Talk||1558.75|2232.79| |Insurance(premises & equipment)||3374.45|3258.85| |Repairs & renewals||13121.21|2621.74| |Pigdon Campsite||1282.17|4261.45| |Cleaning||160.88|344.25| |Covid 19 expenses||621.99|0.00| |||**21060.59**|**13667.29**| |DONATIONS||**0.00**|**111.49**| |ACTIVITIES|||| |Sections||0.00|4372.96| |Training||1414.00|223.47| |Beaver Marra/Fun Day||0.00|680.00| |Monopoly Run||0.00|1751.65| |District Explorer Scout Unit|9|20998.85|46635.27| |Gang Show|8|586.97|18634.81| |Young Leaders||0.00|144.80| |Network||0.00|63.21| |First Response||0.00|120.00| |District Scout Camp||0.00|1030.69| |||**22999.82**|**73656.86**| |FUNDRAISING EXPENSES|||| |Coffee Morning||440.95|0.00| |Chinese Meal||0.00|565.50| |Quiz||0.00|170.39| |||**440.95**|**735.89**| |ADMINISTRATION|||| |Postages||47.06|48.65| |Stationery||55.21|138.58| |Photocopier||308.75|405.27| |Admin/Sundry||753.32|1150.10| |Insurance(Marine & Personal Liability)||1242.18|1242.18| |||**2406.52**|**2984.78**| |OTHER EXPENDITURE|||| |Development Account||0.00|920.06| |AGM & Thank You Evening||0.00|388.10| |Cost of Badges sold||1157.09|4042.79| |Refunds re Quarry Centre hire||225.00|| |||**1382.09**|**5350.95**| |DEPRECIATION|4|**146.53**|**179.00**| |TOTAL RESOURCES EXPENDED||86352.00|133712.26| |Notes
**FIXED ASSETS**
Tangible Assets
4
Investments
**CURRENT ASSETS**
Stocks/Badges
5
Debtors
Cash at bank and in hand
6
Less: CURRENT LIABILITIES
Amounts due within 1 year
**NET CURRENT ASSETS**
Less: LONG TERM LIABILITIES
Amounts due after more than 1
year
NET ASSETS
Represented by:-
GENERAL FUND|£
3183.44
133.85
118056.27|This Year
£
699.15
**699.15**




**109817.80**
**110516.95**|£

3011.18
65.85
111721.20|Previous
Year
£
845.68
**845.68**





**112110.00**
**112955.68**| |---|---|---|---|---| ||121373.56
11555.76||114798.23
2688.23|| ||109817.80||112110.00
0.00|| |||**110516.95**||**112955.68**| ## WHITLEY BAY DISTRICT SCOUT COUNCIL ## **NOTES TO THE ACCOUNTS for the year ended 28 February 2021** ## 1. ACCOUNTING POLICIES ## a) Basis of accounting These accounts are prepared under the historical cost convention (modified to include the revaluation of investments) in accordance with applicable accounting standards and the Statement of Recommended Practice "Accounting by Charities" b) Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost ( less anticipated residual disposal value) of each asset evenly over its expected useful life. The depreciation rates currently in use are as follows using the reducing balance method: Huts and Garages 10% Sailing 20% ## 2. OTHER FUND RAISING INCOME AND EXPENDITURE Events where neither the income nor expenditure exceeded £500. ## 3. GRANTS RECEIVED ## £ North Tyneside Council 17621.00 TOTAL **17621.00** ## 4. TANGIBLE ASSETS AND DEPRECIATION |Cost brought forward
Depreciation brought forward
Net Book Value 29/2/2020
Additions during year
Charge for year
Net 28/2/2021
Insurance Cover|Quarry
Huts &
Sailing
HQ
TOTAL
Centre
Garages
Dinghies
Equipment
£167,000.00
£3,921.00
£20,101.32
£13,840.00
£204,862.32
£167,000.00
£3,758.00
£19,481.64
£13,777.00
£204,016.64| |---|---| ||£0.00
£163.00
£619.68
£63.00
£845.68
nil
nil
nil
nil
£0.00
£0.00
£16.30
£123.93
£6.30
£146.53| ||£0.00
£146.70
£495.75
£56.70
£699.15| ||£340,178.00
£17,678.00
£15,910.00
£83,924.00
£457,690.00| The major asset above is the Quarry Centre, which is a single storey brick built building with three meeting rooms and with full services, in good structural order and decorative condition. ## 5. STOCKS |||| |---|---|---| |5. STOCKS|£|| |Badges||3,183.44| |TOTAL||**3,183.44**| |6. CASH AT BANK AND IN HAND|£|| |District Treasurer||55,797.26| |Cub Scout Section||714.19| |Explorers||44,855.35| |Gang Show||13,018.66| |District Badge Secretary||3670.81| |TOTAL||**118,056.27**| ## 7. CONTINGENT LIABILITIES The Quarry Centre is owned by Whitley Bay District Scout Council by virtue of a lease of the land from North Tyneside Council, for a term of 28 years from 1st October 1986, at an annual rent of £250, revisable every 7 years. The renewal of the lease is currently under discussion with North Tyneside Council. Other rents are currently payable on an informal basis. 8. A full and detailed copy of the Gang Show accounts is available on request from the Gang Show Treasurer. 9. A full and independently examined copy of the Explorer Group accounts is available on request from the Explorer Group Treasurer. Although the Explorer Group accounts are prepared on a receipts and payments basis, for the purpose of inclusion in the District accounts, deposits received amounting to £3062.53 have been excluded from the assets of the District by showing them as a current liability as the funds are effectively held in trust. Tru8tè#ts Annual Report forthtr yèar 28 Fèbrtsary 2021 OR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR As per the wh￿eY Bgy and Di5trictScout Council Year eoDk202(k2U21 At thè end of tha year irKome res¢r¥esamoun￿ lo £110.510.95 £899.15 of the at*)vevslue relates lo the valuation of the Di5ttiGt knut Headquarters, (the Quarry Centrel, various equipment stora9e I(￿tIOnS and gailin9 and HQ equipr￿nt. This amount m8y or tnay not be realised. RESEIiVÈS POLICY The DislriGt's wlicy on resetve5 is to hokj suffi¢rent resour¢o8 to¢ontinue the Chantab￿ ￿tIvitIeS of the Distficl shouPJ inCDme and fvndratsing aCt￿lI1e5 tsll short Acertain ￿Ve1 of resetves Is requir simJyto finan¢e and under￿MIe ￿t[vIlle$ that generate a level of illcome. The District Executive Committee consklers that the Di51riGt needs reseTves of approximaitly £15.000 In order to 8¢ttieve th￿ for up lo a year. In addition the District Executive Committee Consider Il prudentto hold al least 0.000 in reseTves for any unèxpectsd 8xpendicure that m8y be iequired for the Quatry Cenlre. SUGh as possible new roofiny. rewiring of tre declllcal system orgeneral improvements The District held unresitictad raserves of £110,516 95 at the year end The lease on the Quarry CtTrir8 expired in 2014 and the executive commrttee considerthatthe Level of rtrsary8$ presently held $houkl be $ufficientto cover the oUtco￿e of discussions Y￿th the Courril which remain onqoing ThLS IS considered Suff￿￿nt lorthe o)ntingenues set out above. The Distncl has no funds that are I￿ dekit. The Tru51ee$ have Identified the major risks tD whth they belKve the Distrrl is ex￿￿ They have reviev￿d Ihese and established system$to mthg818 them Theobiactives of the Di$trid8rethe rAintnuation of effi¢*nt scouting activ￿￿8 ￿th1Th the hx81 area. The Distrct its a truste9￿blished under Its rules. which a￿ common to all Scout Disiriths. Trustee5 are appointsd in aGcordan¢8 Yrith the PolKy, Organisdtion and Rules of The S￿>￿t Assooabon. Apwoved by th8 Trustees on 22 April 2021 aThS svaned on ththr behalf by DavKS DisknctTreasurer John Jeff5 D￿r￿1 Chairman CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•portto the tru$teÈsl On 8ccountsforth8 yaar trndqd Charlty no lit an S•t out on I rerKJrt to thè tnjstees on my exatninabon of th8 accourtts d Iha 8tr*)v8 charfty (￿h￿Trus1") for1￿ year onded R••pon8ibllltle8 and A8 tt)è r*iaritytrusteès, you Bre restx>nsibkn lor the preparat*)Th oftha ba818 of report ae¢ounts in accordance wllh the CharfdesAct 2011 llh8 Acri. I r8rrt)rt In respect of my examln81ion of Iha Trust's 8ttounts carri8d Ixrt und8r sectlon 145 of Ih8 2011 Act and in ￿rrYIng out my examinat￿￿, I have lo1￿￿ed all thè ap￿l￿ble Oire¢ti<￿$ givgn bythe Chaiity CommiBsh)n under section 145ISKbl of the Act. Independent trh8 chartys gr088 Inwm8 8XC88ded E250,000 and l am quBIW to examinerfs statemont undertake the examination by bgng è qualrfEd of lin8ert n8m8 of atwicable listed ix)dyll. D81gfe I l if nol 8pplic8bl8. I have rxynpleted myexarninatiM. l C￿nfirM that ￿ mat8rial matt8rs have como to my attanlion I0￿r Ihan that discS)s8d bdow'l In connection With the examination gNe5 rne caL￿e to bdl8V8 that In, any material respect.: the accountlThJ reoxds were not kept In 8ccordanr* Imlh se¢tion 130 of the Act.. or thè accounts dKI rK)t at(x)ril vrilh Ihe a(%ountng records,. or the account5 dld ￿t tre applicxble r￿UireMents concerning the fom and cont?nt of accx)uftts set out in the Charities (Accounts and Reports) ReguL8iions 2008 other any requ1￿ment that the accounts olve a ￿￿e and fair, view which is not a m8tt8r tx)fBKlgr8d 85 P8rt of an Ind9￿ndent 8xaminati&). I h8V8 m co[￿8 and h8¥8 wm8 8(XO8s nD other maltws In ilh the examinati￿ towhth attènt4on should be drawn in this report in ordèr to enab￿ a urxJ8rstanditvJ ot th8 acmunt5 to regcw. ' d81818 the %wNrls in th8 bFJGkets if thfjy(*) notappty. Sign•d= Namo: Re*¥ant prolesslonal quwlificationlsl or body IM any): IER Octobor 2018 Adrtress: 91 SÈLtion B Onty comlete rft￿ exatnin8r needs to highlwJhl matters of concern (sea CCJ2, Ind&pend&nt exarninati￿ of charty acojunls.. d[red￿n$ and guhlance for examlnersl._ GIV8 here detalls of any Item8 that tho Oxaminor t¢¥ dlx1058. IER (ktober 2018 Independent exarninerf5 report to thetr￿tee$ of Whitley Bay Distrlct Scout Councll I reportto the truste￿ on my examinauon of the 3ccoun15 01 the Whitley Bay O￿triCt fcrthe yearended 28. February 2021. Responsibilitles and b3sTs ol re[￿rt Asthe ¢horitytru5tee5 of the Whf(ley Bay DSstrict you are re5ponslble forthe prepar8tion of the accounts in actordantr with the requirer￿ntS of the Charities Act 2011 I'the Arfl. I report in respect of my examination of the Whilley Bay Distrirtoccounts carried out urEder settion 145 of the 2011 Aci and In carrying out my examinatlon I have followed all the applltable Directions glven by the Charity Commission ijnder settion 14515Xbl of the Aet. Independent examinerfs Statement I have cornplèted rny examination. I tonfirm thèt no mèterial matters have come to mv attention in connertton wi(h the exarnin3tion giving me rause to believe that in Jnv material respect.. Accountin£ records were not kept in respect of the Whitley Bay District as Tequired by Section 130 of the Act., or The accounts do not accord with those reeords., or The account5 do not complywith the applichble requirements con￿ming the forrn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any reoulremeni that the accounts glve a'true and falr view which is not a matter considered as part of an independent examination. I have no contrrns and have come acr055 no other rnatter5 in connertion with the examination to which attention should be drawn in this report in Order to enable a proper understandln8 of the accounts to be reached. 18ne ert Hurren Relevant professional qualthcatfjon or membershipof wofessional bodies lff any).. ACPA Address.. 24 Protertion House, Albion Road. North Shlelds, NE30 2RH Date.. li I￿￿[lI