## **SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
Unit Name: STRATFORD UPON AVON Charity No: 508124
Unit address:
The Recreation Ground
Swans Nest Lane
Stratford upon Avon
Warwickshire
CV37 7LS
Unit Management Committee members (the 'charity trustees') at date of signing Report:-
Karen Drinkwater John Davies
Christopher Wheeler Roger Edmunds
Deborah Carvill David Huw Howells
Mark Drinkwater
Martin Carvill
Names of any other persons who were charity trustees of the Unit at any time in the
financial year:-
Richie West
Mark Lucas
Name of any person who is now (or was, in the financial year) a 'trustee for the charity'-i.e.,
holding or in possession of any assets belonging to the Unit (including Holdings, nominees
&c)
N/A
Nature and date of the Unit's constitution (governing document):-
Governed by Sea Cadets Regulations
The method(s) adopted for recruiting new trustees, and how trustees are elected or otherwise
appointed (and by whom) in accordance with the Unit's constitution, are as follows:-
Unit Management Committee (UMC) members are elected annually at the Annual General Meeting
(AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawn loosely
as being those with an interest in the unit. In the event of a vacancy arising during the year (known as a
casual vacancy), The UMC have the power to appoint a new UMC member. The UMC member
appointed will serve until the date of the next AGM, after which the post will be filled by election.
The Unit's charitable purpose(s) as set oput in it's constitution is/are:-
To help young people towards responsible adulthood by encouraging valuable personal attributes and
high standards of conduct, using a nautical theme based on the customs of the Royal Navy.
The Unit's main activities and achievements in the financial year were:-
Virtual training and an active role continuing to engaging with cadets has been maintained throughout
Lockdowns and the unit closure. Forward planning for opening and keeping staff and cadets informed and
engaged in this process. There have been active efforts to apply for Grants where possible with success
from multiple sources. A close eye has been kept on finances, whilst finances are buoyant there was a
very real possibility of funds being eaten into due to lack of fundraising and this affecting future plans that
have been accounted for in the previous Reserves Policy. Whilst there has been no fundraising, parents have
continued to pay subscriptions to support the unit, initially at a rate of over 70% but dropping to a still very
good 50% of Cadet income.
Cadets have continued to complete further qualifications online and are looking forward to returning to the
unit within the coming months.
Staff have continued training and trustees have continued planning for future unit expansion projects, keeping
a positive and forward thinking morale.
In terms of finances and cadet/staffing we close a difficult year in a very positive situation.
Public benefit
The UMC continue to give due regard to the public benefit provided by the Unit in relation to the
charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined
above. The aim is to promote the development of young people in achieving their physical, intellectual
and social potential as individuals and responsible citizens in a safe environment. In order to achieve
this the Unit takes young people from all backgrounds, including where possible those with disabilities
and develops their skills and abilities by:-
 Regular and structured activities with a nautical theme.
 Allowing young people to take part in activities connected with the wider Sea Cadet movement
such as seaborne activities, events and competitions at district, area and national levels.
 Availibility of formal educational achievements whilst taking courses to earn badges and
promotions.
Contributions are kept low in order to ensure all those who wish to take part in the activities of the Unit
may do so.
**----- End of picture text -----**
## **SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020** ## **Reserves policy** The charity trustees' policy aims to maintain unrestricted reserves at a level equating to 12 months' revenue payments, in order to safeguard the Unit's ongoing activities from any unexpected fluctuation on income or unforseen events. Year-end reserves amounted to £ 5,000 equal to 12 months' on that basis. The Unit holds £ 25,000 in designated funds representing £20,000 for future projects to be carried out in 2-5 year as currently planned/expected. The unit holds the remaining £7,000 reserve in designated funds for unit improvement projects, equipment purchases and educational trips to be carried out within 12-18 months. Date signed as authorised by the Unit's Management Committee..........................................................21 August 2021 .............................................................................................................................Unit Treasurer > Karen Drinkwater (Jan 24, 2022 20:39 GMT) .............................................................................................................................Unit Chairman ## **Stratford-upon-Avon Sea Cadets** ## **Financial Accounts for the year ended 31 March 2021** ## **Profit & Loss** ## **Balance Sheet** **----- Start of picture text -----**
Income 2019-20 2020-21 Debtors -
Bank accounts
Other donations 4,601.28 1,213.88 Community 7,529.68
Cadet contributions 6,584.00 5,354.00 Reserve 38,021.94
Galley 1,116.29 11.05
Event & Fund raising income 5,706.02 250.00 Cash in hand 105.00
Courses/MSSC 4,393.87 380.00
Misc income 776.96 34.99 45,656.62
Grants 0.00 17,029.36
Uniform 667.97 0.00 Prepayments 281.25
Bank interest David Huw 43.51 14.24 Gift aid accrual 290.00
Revenue 3,198.00 1,000.00
gift aid 2,234.14 1,238.61 Deferred Income - Will Stanley (18.00)
Sale of Boat & Trailer 1050 0.00
Total income 30372.04 26,526.13 46,209.87
Richie West
Mark Lucas
Representing:-
Expenditure Accumulated Funds b/f 34,010.84
Surplus/(loss) for the year 12,328.03
Galley 461.45 9.03 46,338.87
Event & Fund raising expenses 1601.81 0.00
Training course & cadet Activity costs 2657.4 249.50
Uniforms 1016.02 0.00
Total expenses 5,736.68 258.53
Overheads
Rent & rates 1125 1,125.00
Heat light & water 1052.28 616.18
Telephone/internet 744.2 336.37
Subscriptions/licences 363 191.00
Printing & stationery 633.42 0.00
equipment due to the increase in cadet numb 799.94 438.62
Total overheads 4,717.84 2,707.17
Maintenance
Buildings 4,409.61 2,583.87
Boats 276.39 0.00
Vehicles 1,011.89 857.93
Other equipment 5,409.67 3,795.86
Insurance 2,274.40 2,392.90
General maintenance 2,603.80 1,601.84
Total maintenance 15,985.76 11,232.40
Total expenditure 26,440.28 14,198.10
Surplus/ (loss) for the year 3,931.76 12,328.03
**----- End of picture text -----**
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020 Independent examiner's report on the accounts **Report to the trustees/** Stratford-upon-Avon Unit of the Sea Cadet Corps **members of On the accounts for the year** Sea Cadet Unit No 31st March 2021 507 **ended** (if any) **Set out on pages** 1 & 2 **Respective responsibilities** The Charity trustees consider that an audit is not required for this year (under section 43(2) of the **of trustees and examiner** Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to  examine the accounts (under section 43 of the Act),  to follow the procedures laid down in the General Direction given by the Charitiy Commission (under section 43(7)(b) of the Act), and  to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with General Directions given by the Charity Commissioners. **examiner's statement** An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express and audit opinion on the accounts. **Independent examiner's** In the course of my examination, no matter has come to my attention (other than than that disclosed below*) **statement** 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that  proper accounting records are kept (in accordance with section 41 of the Act); and  accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the equipment due to the increase accounts to be reached. _* Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** **Relevant professional qualification(s) or body (if** **Address:** ## Final accounts P&L, trustees report, Audit 2020-2021_vf Final Audit Report 2022-01-24 Created: 2022-01-24 By: Huw Howells (huw.howells@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAD-JohY841ABMFe76AotuVnCVrZY_UCZq ## "Final accounts P&L, trustees report, Audit 2020-2021_vf" Histor ## y Document created by Huw Howells (huw.howells@gmail.com) 2022-01-24 - 8:19:03 PM GMT Document emailed to Karen Drinkwater (chair@stratfordseacadets.org.uk) for signature 2022-01-24 - 8:20:02 PM GMT Email viewed by Karen Drinkwater (chair@stratfordseacadets.org.uk) 2022-01-24 - 8:35:57 PM GMT Document e-signed by Karen Drinkwater (chair@stratfordseacadets.org.uk) Signature Date: 2022-01-24 - 8:39:46 PM GMT - Time Source: server ## Agreement completed. 2022-01-24 - 8:39:46 PM GMT ## **SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
Unit Name: STRATFORD UPON AVON Charity No: 508124
Unit address:
The Recreation Ground
Swans Nest Lane
Stratford upon Avon
Warwickshire
CV37 7LS
Unit Management Committee members (the 'charity trustees') at date of signing Report:-
Karen Drinkwater John Davies
Christopher Wheeler Roger Edmunds
Deborah Carvill David Huw Howells
Mark Drinkwater
Martin Carvill
Names of any other persons who were charity trustees of the Unit at any time in the
financial year:-
Richie West
Mark Lucas
Name of any person who is now (or was, in the financial year) a 'trustee for the charity'-i.e.,
holding or in possession of any assets belonging to the Unit (including Holdings, nominees
&c)
N/A
Nature and date of the Unit's constitution (governing document):-
Governed by Sea Cadets Regulations
The method(s) adopted for recruiting new trustees, and how trustees are elected or otherwise
appointed (and by whom) in accordance with the Unit's constitution, are as follows:-
Unit Management Committee (UMC) members are elected annually at the Annual General Meeting
(AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawn loosely
as being those with an interest in the unit. In the event of a vacancy arising during the year (known as a
casual vacancy), The UMC have the power to appoint a new UMC member. The UMC member
appointed will serve until the date of the next AGM, after which the post will be filled by election.
The Unit's charitable purpose(s) as set oput in it's constitution is/are:-
To help young people towards responsible adulthood by encouraging valuable personal attributes and
high standards of conduct, using a nautical theme based on the customs of the Royal Navy.
The Unit's main activities and achievements in the financial year were:-
Virtual training and an active role continuing to engaging with cadets has been maintained throughout
Lockdowns and the unit closure. Forward planning for opening and keeping staff and cadets informed and
engaged in this process. There have been active efforts to apply for Grants where possible with success
from multiple sources. A close eye has been kept on finances, whilst finances are buoyant there was a
very real possibility of funds being eaten into due to lack of fundraising and this affecting future plans that
have been accounted for in the previous Reserves Policy. Whilst there has been no fundraising, parents have
continued to pay subscriptions to support the unit, initially at a rate of over 70% but dropping to a still very
good 50% of Cadet income.
Cadets have continued to complete further qualifications online and are looking forward to returning to the
unit within the coming months.
Staff have continued training and trustees have continued planning for future unit expansion projects, keeping
a positive and forward thinking morale.
In terms of finances and cadet/staffing we close a difficult year in a very positive situation.
Public benefit
The UMC continue to give due regard to the public benefit provided by the Unit in relation to the
charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined
above. The aim is to promote the development of young people in achieving their physical, intellectual
and social potential as individuals and responsible citizens in a safe environment. In order to achieve
this the Unit takes young people from all backgrounds, including where possible those with disabilities
and develops their skills and abilities by:-
 Regular and structured activities with a nautical theme.
 Allowing young people to take part in activities connected with the wider Sea Cadet movement
such as seaborne activities, events and competitions at district, area and national levels.
 Availibility of formal educational achievements whilst taking courses to earn badges and
promotions.
Contributions are kept low in order to ensure all those who wish to take part in the activities of the Unit
may do so.
**----- End of picture text -----**
## **SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020** ## **Reserves policy** The charity trustees' policy aims to maintain unrestricted reserves at a level equating to 12 months' revenue payments, in order to safeguard the Unit's ongoing activities from any unexpected fluctuation on income or unforseen events. Year-end reserves amounted to £ 5,000 equal to 12 months' on that basis. The Unit holds £ 25,000 in designated funds representing £20,000 for future projects to be carried out in 2-5 year as currently planned/expected. The unit holds the remaining £7,000 reserve in designated funds for unit improvement projects, equipment purchases and educational trips to be carried out within 12-18 months. Date signed as authorised by the Unit's Management Committee..........................................................21 August 2021 .............................................................................................................................Unit Treasurer > Karen Drinkwater (Jan 24, 2022 20:39 GMT) .............................................................................................................................Unit Chairman ## **Stratford-upon-Avon Sea Cadets** ## **Financial Accounts for the year ended 31 March 2021** ## **Profit & Loss** ## **Balance Sheet** **----- Start of picture text -----**
Income 2019-20 2020-21 Debtors -
Bank accounts
Other donations 4,601.28 1,213.88 Community 7,529.68
Cadet contributions 6,584.00 5,354.00 Reserve 38,021.94
Galley 1,116.29 11.05
Event & Fund raising income 5,706.02 250.00 Cash in hand 105.00
Courses/MSSC 4,393.87 380.00
Misc income 776.96 34.99 45,656.62
Grants 0.00 17,029.36
Uniform 667.97 0.00 Prepayments 281.25
Bank interest David Huw 43.51 14.24 Gift aid accrual 290.00
Revenue 3,198.00 1,000.00
gift aid 2,234.14 1,238.61 Deferred Income - Will Stanley (18.00)
Sale of Boat & Trailer 1050 0.00
Total income 30372.04 26,526.13 46,209.87
Richie West
Mark Lucas
Representing:-
Expenditure Accumulated Funds b/f 34,010.84
Surplus/(loss) for the year 12,328.03
Galley 461.45 9.03 46,338.87
Event & Fund raising expenses 1601.81 0.00
Training course & cadet Activity costs 2657.4 249.50
Uniforms 1016.02 0.00
Total expenses 5,736.68 258.53
Overheads
Rent & rates 1125 1,125.00
Heat light & water 1052.28 616.18
Telephone/internet 744.2 336.37
Subscriptions/licences 363 191.00
Printing & stationery 633.42 0.00
equipment due to the increase in cadet numb 799.94 438.62
Total overheads 4,717.84 2,707.17
Maintenance
Buildings 4,409.61 2,583.87
Boats 276.39 0.00
Vehicles 1,011.89 857.93
Other equipment 5,409.67 3,795.86
Insurance 2,274.40 2,392.90
General maintenance 2,603.80 1,601.84
Total maintenance 15,985.76 11,232.40
Total expenditure 26,440.28 14,198.10
Surplus/ (loss) for the year 3,931.76 12,328.03
**----- End of picture text -----**
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020 Independent examiner's report on the accounts **Report to the trustees/** Stratford-upon-Avon Unit of the Sea Cadet Corps **members of On the accounts for the year** Sea Cadet Unit No 31st March 2021 507 **ended** (if any) **Set out on pages** 1 & 2 **Respective responsibilities** The Charity trustees consider that an audit is not required for this year (under section 43(2) of the **of trustees and examiner** Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to  examine the accounts (under section 43 of the Act),  to follow the procedures laid down in the General Direction given by the Charitiy Commission (under section 43(7)(b) of the Act), and  to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with General Directions given by the Charity Commissioners. **examiner's statement** An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express and audit opinion on the accounts. **Independent examiner's** In the course of my examination, no matter has come to my attention (other than than that disclosed below*) **statement** 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that  proper accounting records are kept (in accordance with section 41 of the Act); and  accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the equipment due to the increase accounts to be reached. _* Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** **Relevant professional qualification(s) or body (if** **Address:** ## Final accounts P&L, trustees report, Audit 2020-2021_vf Final Audit Report 2022-01-24 Created: 2022-01-24 By: Huw Howells (huw.howells@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAD-JohY841ABMFe76AotuVnCVrZY_UCZq ## "Final accounts P&L, trustees report, Audit 2020-2021_vf" Histor ## y Document created by Huw Howells (huw.howells@gmail.com) 2022-01-24 - 8:19:03 PM GMT Document emailed to Karen Drinkwater (chair@stratfordseacadets.org.uk) for signature 2022-01-24 - 8:20:02 PM GMT Email viewed by Karen Drinkwater (chair@stratfordseacadets.org.uk) 2022-01-24 - 8:35:57 PM GMT Document e-signed by Karen Drinkwater (chair@stratfordseacadets.org.uk) Signature Date: 2022-01-24 - 8:39:46 PM GMT - Time Source: server ## Agreement completed. 2022-01-24 - 8:39:46 PM GMT Indepen￿1 examierfs Rewito th• tW6twsl mernbttrn ol On th• a¢¢ount¥ farthTr y••1 31st 2021 Sea Cadet Ur¥t No l¥ Any) 507 1&2 R8ipedive r¢*poniildlWM The ChantyDu8*88 cM¥derblalan audlt rd r#)tiowirnd Ir*lhi4 ￿rI￿nd￿sell￿ 4421 dth8 oftNats•i *hd •x*MJn•r Chw'lieB Act 1993 Ilhe Actl)arMI Ihal an ￿￿t0¥¥y*l*m 1$ fieeded. lofokni tho l&vJ in the General bythe Clwlty Ctxmii￿oTh lUndtr%*t•￿ 4317Mbl of th•Actl. 8asl• ol Ind•p•nd•nl W ¢xamNtion twried wl ￿ acvxthrK• wth G•)walCtr&*'on6 gfven bythe Ch￿tY Ctymn188wMri. *x•mln•¢• 4l&•m•rt kn eXorn￿￿tron Md￿9$ a 16%** kepl bylhe ththly • l¥jry￿50n ol Ihe In th¢ ac0y￿. aNI Iho any8uch ThWers. do Wf•4de al th? •￿￿&￿¢* that verymred in ￿ wLIt, Ind•p•nd•nt •Mamln•r'• In the oxrte olmyeyJrr*th, ￿Matt¥ Irthw Ihw th•1 balD￿l *t•t•rn•nt l. tthlth gl¥•srn• r•a•rffith k+l)¢lm th•t kn. r•¥*¢. th• W•tÈti hgv• rnet th¢ r¢qutr¢m•Mto ensvre thjl •¢¢ounty ar¢ *Nc* awe• •c¢ty*thg retc*dB and lh• •rKthnOng r￿q￿reMe1rfB of th• *41.. 2. IDwthlrh, h my cplnkJTr. 8¢t•nikn •htyJWJ rydwtowolJl• a thder*iandlng 01th6 N*m•'. Rolev•nt prof•¥￿0￿￿1 q￿l￿1¢*t1￿(Sj w body rrf SEg¢>xV T