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2023-12-31-accounts

North Tyneside Steam Railway Association Annual General Meeting 16" March 2024 Treasurer’s Report for the Year Ending 31“ December 2023

The year 2023 was one of considerable activity for the Association and this is reflected in the Accounts as shown in the attached Form CC16a for the Charity Commission.

Our turnover was sharply increased over 2022, being up by some 60 per cent at £27,171. Receipts from the Tea Room were increased by 12 per cent and Subscriptions by nearly 10 per cent. However, the major increase came from Events, which were more than 2.5 times the receipts in 2022, driven by ticket sales at our two main events (Gala and 40s Weekend) and refreshments at the 2022 Elf Expresses,

Membership increased slightly over 2022, going from 89 to 93 members at the year end. This consisted of 53 Adult Members, 30 Senior Members, 9 Junior Members and 1 Family Member. We had 21 new members during the year: 11 Adult, 5 Senior and 5 Junior,

Our payments were also greatly increased over 2023, being more than doubled at £39,010, By far the biggest single element of this was the £10,000 donation we made to TWAM as a contribution to the cost of the track modifications made during the year to accommodate the imminent arrival of the Metro Car, Another major driver was expenditure on events, including £5320 for refreshments for the 2023 Elf Express. This expense will not be recovered until 2024 where is shown in Section B2 of the attached Form CC16a. The Events category also includes £2940 for loco steaming at the Gala and £5980 for loco transport to and from the Gala. Overall, the Gala made a loss of £1200 which we had budgeted for.

We have also purchased a replacement fridge and freezer for the Tea Room.

Since I became Treasurer in 2020, we have maintained the Accounts in a set of spreadsheets, These have become increasingly hard to maintain over the years and make the annual audit much more difficult to carry out than it should be. Accordingly, we decided, after a trial period, to move to an on-line, cloud based system called Clubtreasurer. This provides us with a much better view of our accounts, the ability to budget and manage events and a full set of reports so we can see where our income comes from and where it is spent. It also provides for multiple users and so makes the accounts more transparent. We moved to Clubtreasurer towards the end of the year and spent some time transferring the spreadsheet data to the new system, We consider that effort was well worth while and 2024 Accounts will be maintained solely on Clubtreasurer. Our cash accounts show that we made a loss of £11,839 on the year, the majority of which is explained by the donation to TWAM. Onur total cash funds at the year end were £14,016 which is sharply down on the previous year. This is expected as we chose to donate £10,000 from our reserves. Note that the Accounts include payments for the 2023 Elf Expresses, but no receipts since this money will not be received until the following year. Once this is received, I consider that we be in a good position to support the activities we have planned for 2024,

Once again, I would like to record our thanks to Lisa Forrest for reviewing the Accounts and for much helpful advice.

John Russell, Treasurer. 14" March 2024

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2

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e"y| CHARITY COMMISSION | Independent examiner's FOR ENGLAND AND WALES report on the accounts - SectionA= ~—s'IndependentExaminer’sReport§= #= ==.

Report to the trustees/ . members of | North Tyneside Steam Railway Association On accounts for the year | 31 December 2023 Charity no | 508092 ended (if any)

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. independent | have completed my examination. | confirm that no material matters have examiner's statement | come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

_

| have no concerns and have come across no other matters in connection ; with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Signed: | owe | ESS | “EOhSie
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Relevant professional | Retired Chartered Accountant (ICAEW until 31 Dec 22) qualification(s) or body

(if any):

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Address: | 95 Village Court
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| Whitley Bay

NE26 3QB

1

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||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||&|CHARITY|COMMISSION|North Tyneside Steam Railway Association|ae| |—|FOR ENGLAND AND WALESL_|Receipts|and|payments|accounts|1||CCiba|||| |For the|period|||123|i|r|||3112/2023]||||| |from|||||.||||||||| |SectionA Receipts|and|paymentsUnrestricted|=|Sect|;| |||-|Endowment|i| |||tothefundsnearest|£|Restrictto|the|n|e|darest funds£|to|thefunds nearest£|toTotalthe|nearest funds|£|to|Lastthe|nearest£ yger| |AiMembershipEventsReceipts|7,290|I-|ee-|1,290|trae]|1,179|j|| |74,7547547|~|ttsd|14,754|7|||5,271| |Fundraising|369||-|[rar]| |[Badge|Sales and Werchandice|ES |||2369|1|||475| |interest|~|-|~|a| |||a Oe|Se|0 0©||| |Sub total(Gross income for|AR)|ae|8]| |A2 Asset|and|investment|sales,| |{see|table}.|| |Sub totai|____—||os|ane)| |wn| |A3|Payments| |iZettle||128|.|-|‘|128|||||108| |PayPal|a)| |Postage|2|-|-|2|131| |Overheads|(was|Stationery)|———|7,000|-|“re|a| |Rewaleter|A A 6|78| |Restoration|Projects|823|-|-|$23|4,006|j| |Ce||| |_| || | RS| || purchases,A4 Asset and(see investmenttable)|;|i|| |‘ModelRaiway|=S==<CS=“‘“‘<—‘“~CS;S*‘=<‘<=~CS|559|||7)||ae|-|eo|poe| |Picnic Benches|||||BGs| |[Scanner|mn |CeeerEE|268| |Net of receipts/payments)|T1859|||If|1.838||| |AS Transfers|between|funds|0]|es||| |||A6 CashCash funds fundsiast year this end year end|1425|,|016855|-|osapo|1425|,|016855|28,344|

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2

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Section B Statement of assets and liabilitiesat the end of the period ~ Les ae
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| Total cash funds 14,016 es
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